What is Applicant Tracking System? Role and how it works

The technological revolution has opened up a giant leap in the recruitment and human resources management process with the Applicant Tracking System. The system is the perfect solution to help businesses manage processes, monitor quality and improve the effectiveness of recruitment campaigns. So what is Applicant Tracking System? What are some things to note during the application process? Let's find out with 1C Vietnam in the article below!

1. What is Applicant Tracking System?

Applicant Tracking System is a candidate management and recruitment system for businesses, acting as a database to help store job applications. This system can automatically classify, screen and evaluate candidate profiles based on available criteria. With the support of Applicant Tracking System, businesses can automate the recruitment process, while saving time and resources.

Applicant Tracking System is an enterprise applicant and recruitment management system

2. The role of Applicant Tracking System in corporate recruitment

Today, most businesses apply Applicant Tracking System to support human resources departments. This is considered a superior solution to help companies save resources as well as achieve greater efficiency in recruitment campaigns. Specifically, the Applicant Tracking System can bring the following benefits:

• Save costs and time: Applicant Tracking System provides professional features to automate manual tasks such as managing resumes, scheduling interviews, screening CVs and monitoring the recruitment process. Besides, the system also supports effective analysis of channels such as websites, online platforms and social networks to come up with more effective strategies.
• Increase efficiency and accuracy: Applicant Tracking System helps classify and evaluate candidate profiles automatically and quickly based on available criteria to find the most suitable job opportunities.
• Improve candidate experience: Applicant Tracking System gives both candidates and employers a better experience thanks to features that help reduce complex procedures and timely feedback through chatbots and emails.

• Centralized data management: Applicant Tracking System has the ability to collect and synthesize candidates' profiles from many recruitment channels into a common system. This makes storing and searching information more convenient and faster.

Applicant Tracking System helps businesses automate processes and save time

3. How the Applicant Tracking System works

Depending on each company, the Applicant Tracking System will work in different ways. However, most software has the following basic process:

3.1 Collect candidate information

Applicant Tracking System automatically collects candidate profiles from recruitment channels such as websites, emails, online recruitment sites and stores them on a common system.

Applicant Tracking System automatically collects candidate profiles from recruitment channels

3.2 Store candidate information

After collecting records, Applicant Tracking System will organize and store information on a single database. This information is often stored in text or PDF form through candidate profiles in the system.

Applicant Tracking System will organize and store information on a single database

3.3 Analyze candidate information

Applicant Tracking System will automatically parse data and extract important information including education level, work experience, foreign language proficiency, skills and other necessary information.

The system will analyze and evaluate candidates to help businesses draw more accurate conclusions

3.4 Evaluate and rank candidates

Based on the analysis results, the Applicant Tracking System will provide employers with an intuitive candidate evaluation board and profile rankings based on pre-established criteria to determine suitability. Highly ranked profiles will be given priority consideration for positions currently being recruited.

The software can evaluate and rank candidate profiles based on available criteria

3.5 Manage interview schedule

Applicant Tracking System supports businesses in scheduling interviews, sending interview invitations to candidates and updating information related to the recruitment process.

3.6 Manage the recruitment process

Applicant Tracking System provides tools to manage the entire recruitment process including updating application status, providing reports and statistics through each recruitment stage. In addition, businesses also use software to synthesize results and evaluate the quality of recruitment campaigns.

The Applicant Tracking System provides tools to manage the entire recruitment process

4. Outstanding features of Applicant Tracking System

Compared to traditional methods, Applicant Tracking System is chosen by many businesses thanks to its outstanding features:

• Interactivity: The system allows users to interact multi-dimensionally through periodic notifications and feature improvement suggestions to upgrade the quality of experience.
• Automation capabilities: Compared to traditional spreadsheets that do not allow regular data updates, Applicant Tracking System software will help optimize time as well as avoid problems related to data management.
• Ability to store and exchange information: Based on the cloud storage platform, Applicant Tracking System allows employers to exchange unlimited information with absolute security.

The system allows businesses to store candidate information on a single storage system

5. Some notes when applying Applicant Tracking System

Applicant Tracking System is the leading solution for businesses to improve and enhance recruitment quality. However, in order for the system to be fully effective, businesses need to pay attention to a few things below:

• Reliability and security: Applicant Tracking System needs to ensure the security and reliability of data. Therefore, businesses need to choose Applicant Tracking System from reputable suppliers to avoid cases of information leakage and theft.
• Features: Depending on usage needs as well as operational processes, businesses need to consider choosing features in the Applicant Tracking System to ensure that they meet all necessary operations. For example, if a business wants to focus on improving candidate experience, the Applicant Tracking System needs to be able to create a survey form to collect feedback from applicants.
• Integration with other applications: Applicant Tracking System needs to be suitable to be able to integrate with the systems that businesses are using to manage human resources, such as DMS data management systems and human resource management systems. HRMS.

• Friendliness and ease of use: Applicant Tracking System should have a simple, friendly interface to use effectively. In addition, businesses should choose suppliers with professional and dedicated technical staff to ensure the system operates smoothly.

Applicant Tracking System needs to be suitable to be able to integrate with the systems that businesses are using

6. Apply Applicant Tracking System effectively with 1C:Company Management software

It can be seen that Applicant Tracking System brings countless benefits to businesses. A comprehensive business management software like 1C:Company Management can also help businesses experience the Applicant Tracking System available on software such as:

• Declare and manage the human resources information system according to the process, from receiving new employees to transferring or resigning.
• Extract detailed and clear personnel reports.
• Manage employees by each position and work department.
• Build work schedule, automatic salary calculation system...

1C:Company Management applies Applicant Tracking System to help manage recruitment effectively

Applicant Tracking System is the perfect solution to help businesses save time and improve the effectiveness of recruitment campaigns. Hopefully through the above article, your business has gained more useful information in the process of putting the Applicant Tracking System into practical application. If you are interested in learning about 1C:Company Management support software, please contact 1C Vietnam for detailed advice.