Useful, easy-to-use pharmaceutical warehouse management software 2024

In recent years, pharmaceutical warehouse management software has become a useful solution, helping pharmaceutical businesses improve management efficiency. The article below from 1C Vietnam will introduce in detail the software that supports companies in managing pharmaceutical warehouses, which is useful, easy to operate and use.

1. Difficulties in managing pharmaceutical warehouses

Pharmaceutical warehouse management is an important task, requiring high precision and rigor. However, in reality, this activity still faces many difficulties and challenges. Specifically, the pharmaceutical industry faces:

• Difficulty in managing and preserving inventory

Medicines and medical equipment and supplies are products that directly affect human health, so they need separate storage conditions, in a safe environment and meeting the standards of the Ministry of Health. Therefore, managing and preserving pharmaceutical inventory is not easy. Even a small mistake can lead to increased storage costs, and there is a potential risk of product expiration, causing danger. dangerous for users' health.

• Not knowing the goods in stock:

The large amount of goods in the warehouse with a variety of different types of drugs and medical supplies makes it difficult for many business units to fully grasp information about the location, quantity and expiry date of all drugs. in stock.

• Virtual inventory:

Managing drug warehouses in the traditional way often encounters many errors due to incorrect information being recorded, or due to employee fraud and arbitrarily changing data for profit, leading to a situation of virtual inventory. When the quantity of goods on the accounting books is greater than reality, the business owner will misunderstand the inventory situation, causing a negative impact on business operations.

• Requirements for balance between production and distribution:

To ensure customer needs, managers need to accurately grasp inventory levels to provide reasonable production direction and balance appropriate drug allocation among branches. However, when managing warehouses manually, data collection and processing is often done using papers and books, which are prone to errors and delays, leading to the inability to grasp the amount of inventory, causing difficulties. in the balancing process.

To solve difficulties, many businesses have used pharmaceutical warehouse management software . The solution can be applied and deployed at pharmacies, Plant Protection Department, Food Safety and Hygiene Department, Environmental Protection Department,...

Medicines have their own characteristics, creating many difficulties in management

2. Benefits of using pharmaceutical warehouse management software

Pharmaceutical warehouse management software brings businesses many outstanding benefits, specifically as follows:

• Accurate inventory control: Software allows businesses to accurately track the quantity, location, and expiration date of goods in the warehouse, limiting loss and damage.
• Save manpower: Software that automates manual work in the warehouse such as import, export, inventory, etc. helps businesses save time and labor costs.
• Strict control of all goods: Pharmaceutical warehouse management software helps businesses strictly control goods in the warehouse, including the quantity of imported, exported goods, inventory, historical fluctuations of goods,... This ensures the safety of goods and prevents loss, while also allowing businesses to make more accurate business decisions.
• Ensuring information security: The software uses security features such as encryption, decentralization,... to help ensure the safety of goods information for businesses.
• Solve unexpected out-of-stock situations: Software helps businesses monitor inventory status and continuously update product information, thereby avoiding unforeseen out-of-stock situations.
• Cut costs: Pharmaceutical warehouse management software helps businesses optimize warehouse activities, including importing goods, exporting goods, arranging goods, etc. Businesses can improve their operational efficiency. warehouse and minimize operating costs.

Thus, using pharmaceutical warehouse management software is the optimal solution that brings many outstanding benefits, helping to solve difficulties in the business management process. On the market today there are many software developed by different suppliers. Businesses should consult experts to choose software that suits their needs, characteristics and scale.

Pharmaceutical warehouse management software helps solve difficulties when managing drug warehouses

3. Features of pharmaceutical warehouse management software

The features of pharmaceutical warehouse management software play an important role in ensuring effective and safe pharmaceutical warehouse operations, specifically as follows:

3.1. Set pharmaceutical warehouse norms

Pharmaceutical warehouse norms are the minimum and maximum levels of each pharmaceutical item that needs to be stored in the warehouse. Setting warehouse norms helps businesses manage inventory effectively, avoiding shortages or excess goods.

Pharmaceutical warehouse management software will manage information such as:

• Goods name
• Menu of goods
• Unit
• Minimum quantity
• Maximum quantity

The above data will help businesses easily manage the quantity of goods in the warehouse, ensuring the warehouse is always maintained at a safe level.

Setting warehouse norms helps avoid shortages or surpluses of goods

3.2. Manage information of goods in the warehouse

Pharmaceutical warehouse management software supports complete and accurate management of warehouse information, helping businesses easily control goods and avoid loss and damage. Information about each drug stored by the software includes:

• PLU
• Product name
• Quantity
• Unit
• Shipment
• Import price
• Price
• Date Added
• Export date
• Expiry

Pharmaceutical warehouse management software supports complete and accurate management of goods information

3.3. Document management

Vouchers are papers and documents created to record economic and financial transactions arising during the operation of an enterprise. This feature of the software allows users to manage all documents related to import, export, and inventory activities including warehousing notes, warehousing notes, and warehouse inventory sheets according to the following criteria:

• Type of document
• Document number
• Date founded
• The establishment
• Document content

This feature helps businesses easily track, store and retrieve documents, serving inspection, comparison and reporting, ensuring the accuracy and transparency of economic operations.

Document management helps ensure the accuracy and transparency of economic operations

3.4. Calculate cost of goods

Cost of goods is the cost that businesses have to spend to buy goods for storage, including purchase price, shipping costs, insurance costs, etc. When calculating the correct cost of goods, businesses Can determine reasonable selling price to ensure profit.

Using pharmaceutical warehouse management software, administrators will be provided with the ability to calculate cost of goods according to the following criteria:

• Purchase price
• Transportation costs
• Insurance costs
• Tax

This feature allows businesses to easily calculate the cost of goods, serving warehouse management, sales and financial reporting.

Pharmaceutical warehouse management software provides professional cost of goods calculation features

3.5. Create intuitive, diverse reports

Pharmaceutical warehouse management software provides a variety of warehouse reports, helping businesses easily track and analyze data.

Some types of reports used in pharmaceutical warehouse software include:

• Inventory report
• Report of import and export of warehouse
• Sales report
• Profit report

This feature is the basis to help businesses easily monitor inventory, import and export, revenue, profits,... for effective warehouse management.

Create intuitive, diverse reports that allow businesses to monitor warehouse status

4. 1C:Company Management software helps manage pharmaceutical warehouses effectively

1C:Company Management software is a comprehensive business management solution, suitable for SMEs. The solution is developed on a modern technology platform, with flexible and highly customizable features to bring the most convenience to users. In particular, 1C:Company Management helps businesses automate business processes, connect departments and improve operational efficiency.

1C:Company Management software - Comprehensive, flexible, highly customizable business management solution

1C:Company Management software is a professional pharmaceutical warehouse management solution, providing all necessary and effective features:

• Automatically calculate the cost of materials: The software will automatically calculate the cost of materials based on input information, helping businesses manage budget resources and avoid losses.
• Create maximum and minimum inventory limits: Businesses can set maximum and minimum inventory levels of finished pharmaceutical products, helping to ensure product availability and avoid shortages.
• Monitor the situation of export and import of warehouse: The system will regularly monitor the situation of export and import of warehouse, helping to control the quantity, unit price, expiry date, lot number and warehouse address of pharmaceutical transfer, avoiding situations where surplus or shortage.
• Prepare inventory reports and drug reserves: The report will fully note the increase and decrease in the quantity of pharmaceuticals, allowing businesses to periodically inventory their inventory.
• Storing pharmaceutical information in the warehouse: The software will fully store product information and data, supporting the process of exporting, importing or updating inventory.

Thus, pharmaceutical warehouse management software is a powerful tool to help businesses optimize business operations, improve warehouse management efficiency and ensure product quality. With the development of technology, software is increasingly improved, better meeting the needs of businesses. For quick, specific consulting support on warehouse management software suitable for the specifics of your business, please contact 1C Vietnam immediately.