Overall ERP warehouse management software for businesses

Currently, ERP warehouse management software has become a popular solution chosen by many businesses. In the following article, 1C Vietnam will introduce detailed information about benefits, processes as well as suggest some software to support effective warehouse management.

1. Benefits of using ERP warehouse management software

ERP warehouse management software is a solution that integrates warehouse processes and data with other departments in the business, helping to optimize warehouse operational efficiency. Here are some benefits of using this technology solution:

1.1. Decentralization of management

ERP warehouse management software has clearly defined system administration and decentralization functions, helping to manage users more closely and easily:

• User group administration: Allows adding, editing, and deleting user groups in the system. Users assigned to any group will have access rights in that group. In addition, the system allows a user to belong to two or more groups. In this case, the highest permissions of the groups will be applied to the user.
• The system can limit the rights of each user on the system, such as not being able to view suppliers, not being able to edit past data, or not being able to view cost prices.
• Thanks to the decentralized management function, ERP software ensures absolute security for business information and data.

The management decentralization function ensures absolute security of business information and data

1.2. Manage documents effectively

The software helps automate the process of processing papers and documents related to warehouse operations. Users can declare transaction codes, import/export reasons for each type of document, and securely store invoices and transaction documents.

Management software automates the process of processing related documents and documents

1.3. Timely detect risks

Careful warehouse management processes help businesses detect goods problems early, such as damage, shortages, expiration dates or other quality-related issues. Thanks to that, businesses can resolve problems promptly, limit serious consequences, and take appropriate measures to not affect customer experience.

ERP software allows businesses to promptly detect risks

1.4. Control the amount of goods in stock

Controlling inventory is an important feature of ERP warehouse management software . This helps businesses track the quantity of goods in stock in real time. From there, companies can proactively adjust the amount of imported/exported goods to meet business needs, avoiding shortages or excess goods.

When using ERP to manage warehouses, businesses do not need to manually inventory inventory. Instead, ERP will automatically calculate the quantity of goods based on import/export operations. On that basis, businesses can strictly control products, thereby detecting and promptly handling cases of product loss.

ERP warehouse management software helps businesses track product quantities over time

1.5. Increase working efficiency and reduce inventory costs

A well-managed warehouse will help managers improve work efficiency and optimize the process of transporting and arranging goods. In particular, the process of importing and exporting goods in the warehouse becomes easier thanks to quickly locating items and shipping and placing orders in the shortest time, using the least amount of worker effort.

When managing warehouses effectively, businesses can reduce many costs related to inventory storage such as land purchase costs, labor costs, packaging, preservation and transportation. Businesses saving these amounts of money can help reduce budgets and increase profits effectively.

An effectively managed warehouse will help businesses improve performance

1.6. Provide periodic reports

Improper warehouse management will waste a lot of time and effort. With the reporting feature of ERP warehouse management software , users can save 80% of time and effort on warehouse management.

Warehouse management software provides a variety of detailed reports, including:

• Warehouse report: Presents details of import, export, and inventory activities by each warehouse or aggregates multiple warehouses.
• Inventory report: Overview report on quantity and value of inventory by each item, group of goods or warehouse.
• Out of stock report: Statistics of items that are about to run out of stock or out of stock.
• Serial/imei management report: Shows details about items with serial/imei.
• Card expiration report: Statistics on items with expiration dates.
• Inventory tracking: Reports track inventory status over time.
• Liabilities: Detailed report on debts payable to suppliers.
• Purchase report: Presents details about purchasing activities in the previous month and quarter.

Using ERP warehouse management software helps businesses improve warehouse management efficiency, save time and costs, and support effective evaluation and decision-making processes.

Warehouse management software provides many types of detailed, objective reports

2. Popular ERP warehouse management process today

The warehouse management process in ERP is designed to automate warehouse management activities, from receiving goods to shipping goods. When using warehouse management software, businesses can easily store and retrieve inventory data, track the location of goods in the warehouse, and create reports on warehouse activities. The current popular ERP warehouse management process includes the following steps:

3. Important criteria when deciding to choose ERP software in a business

To decide whether or not to choose ERP software, businesses need to consider the following important criteria:

• Size and complexity of the business: ERP warehouse management software is a suitable choice for businesses with many departments and complex processes. This solution will help integrate data between departments, creating a comprehensive and optimal management system.
• Scope of functions: If the business needs basic warehouse management, does not require deep integration with other departments, independent warehouse management software is the right choice. This software often has lower costs and is easy to deploy, meeting the needs of inventory management, orders, warehousing, goods tracking,...
• Customization and extensibility: Standalone warehouse management software is more customizable, tailored to specific business processes and requirements. However, ERP software has better data integration capabilities, helping to improve business performance.
• Investment costs: ERP software often has higher costs due to the integration of many functions and complex customization. Standalone warehouse management software can help save costs, especially for small businesses.
• Integration with other systems: If your business is using other ERP systems, ERP warehouse management software is the right choice. At that time, businesses can integrate data, creating a comprehensive management system.
• Flexibility: Standalone warehouse management software can be easily customized and converted according to business needs. However, ERP software has better integration capabilities, helping to improve business performance.

Thus, there is no perfect warehouse management software option for all businesses. Businesses should carefully consider the above factors to choose the software that best suits their needs and business characteristics.

Businesses should carefully consider factors to choose software that suits their needs and business characteristics

4. Top 3 software to support effective warehouse management in 2023

Below are the top 3 effective ERP warehouse management software in 2023, evaluated based on criteria such as features, cost, security, customization and customer reviews:

4.1. 1C:Company Management software supports quick warehouse management

1C:Company Management software is a comprehensive business management solution that can be customized according to the requirements of each specific organization. 1C:Company Management connects all departments of the business, including production, sales, purchasing, finance, human resources, payroll, warehousing,... on the same system. Thanks to that, the solution helps businesses save time, costs and increase operating productivity up to 60%.

1C:Company Management software can be customized according to the requirements of each business

1C:Company Management provides all the necessary features for businesses to effectively manage warehouses, including:

• Automatically calculate the cost of materials: The software will automatically calculate the cost of materials based on input information, helping businesses manage budget resources and avoid losses.
• Set maximum and minimum inventory limits: Businesses can set maximum and minimum inventory levels of finished products and supplies, helping to ensure the availability of goods and avoid shortages.
• Monitor the situation of export and import of warehouse: The system will regularly monitor the situation of export and import of warehouse, helping to control the quantity and warehouse address of finished products, avoiding surplus or shortage.
• Prepare diverse and intuitive inventory and material reserve reports: The report will fully note the increase and decrease in the number of finished products, helping businesses conduct periodic inventory counts.
• Storing material information in the warehouse: The software will fully store product information and data, supporting the process of exporting, importing or updating inventory.
• Managing the arrangement of goods: 1C:Company Management provides a feature to manage the arrangement of goods, allowing you to locate the storage location of each item. Businesses can also use this feature to track the storage status of goods, such as the number of goods remaining, warehouse receipt date, and warehouse release date.

4.2. Sapo ERP warehouse management software

Sapo ERP warehouse management software is a warehouse management solution that provides the following basic features and tools:

• Manage goods information, including product code, product name, unit of measure, price, inventory,...
• Manage import operations, including purchasing, importing,...
• Manage export operations, including sales, export,...
• Manage inventory status, including current inventory, minimum inventory, maximum inventory,...

Interface of Sapo ERP warehouse management software

4.3. Fast warehouse management software

Fast warehouse management software is an ERP solution that helps businesses manage warehouse activities, from warehousing, warehousing, warehouse inventory, inventory management,...

Main features of Fast warehouse management software:

• Allows businesses to declare information about goods, including product code, product name, unit of calculation, import price, selling price,...
• Supports warehousing by different methods, including direct import, import from invoice, import from receipt,...
• Support for warehouse delivery, including direct export, export from order, export from export note,...
• Helps businesses conduct periodic or unexpected inventory counts.

Software to support businesses in managing Fast goods warehouses

To summarize, ERP warehouse management software is an effective solution that helps businesses improve warehouse management efficiency and optimize business operations. To choose the right software, businesses need to consider factors such as scale, industry, feature needs and implementation costs. Please contact 1C Vietnam immediately for advice and support on automated warehouse management solutions suitable to the specifics of your business!