Purchasing management subsystem of 1C:Company Management software

Currently, purchasing management software is becoming increasingly popular and necessary for businesses, stores, and business units. As a comprehensive business management solution, 1C:Company Management software possesses a purchasing management module with all the necessary features, helping to optimize processes, improve efficiency and save costs. In this article, let's learn with 1C Vietnam in detail about the purchasing management module of 1C:Company Management software.

1. Overview of 1C:Company Management software

1C:Company Management software is an open, flexible solution with flexible features to help automate management work for SMEs. All features of the solution can be customized according to the specific requirements of each organization and business to ensure the most convenience for users.

The software is developed on a modern technology platform, possessing powerful features to help businesses improve operational efficiency and sustainable growth. At the same time, 1C:Company Management has the ability to connect departments including sales, purchasing, production, warehouse, finance,... allowing businesses to easily track, monitor and coordinate implementation. tasks smoothly and efficiently.

In addition to modules such as financial management, accounting, sales, production, logistics, human resources, etc., 1C:Company Management software also develops a professional and effective purchasing management module. With many outstanding features, the solution supports businesses in managing the entire process from planning, finding suppliers, ordering, receiving goods, payment to inventory management.

2. Outstanding functions in the purchasing management module of 1C:Company Management

1C:Company Management software provides all the necessary features for purchasing management including supplier quotes, calculating material needs, setting up, managing and analyzing purchase orders to receiving payments and Provide reporting system. These are important and necessary functions that help businesses effectively manage purchasing activities.

2.1. Manage suppliers and quote suppliers

This function allows businesses to manage detailed information about suppliers, including:

• Name, address, contact information.
• Business type.
• List of products and services provided.
• Payment and delivery policies.
• Transaction history.

Businesses can create, update, and delete supplier information easily. In addition, 1C:Company Management also provides a quote feature, helping businesses compare prices from many different suppliers to choose the best cost.

2.2. Calculate needs for materials and goods

When businesses use the purchasing management subsystem of 1C:Company Management software, businesses can easily calculate the need for materials and goods to purchase based on data including:

• Forecasting consumer demand.
• Quantity of inventory.
• Quantity of goods sold.

This is a necessary function, allowing businesses to ensure production and business needs are met, while avoiding shortages or excessive inventory of goods.

2.3. Set up and manage purchase orders

The function of establishing and managing purchase orders with multiple order statuses (Opened, Processing and Closed) is one of the most important functions of the module, allowing users to perform the following tasks: :

• Create new purchase orders based on criteria such as supplier, item, quantity, price, delivery time,...
• Edit purchase orders with information such as quantity, price, delivery time,...
• Delete purchase order if no longer needed.
• Track purchase order progress through information such as order date, delivery date, delivered quantity, remaining quantity,...

Effectively applying this function, businesses can automate the purchasing process, strictly control purchase orders, thereby saving time and effort for users and avoiding loss of goods and costs.

2.4. Purchase analysis

This is a necessary function to support businesses in analyzing purchasing data, including basic information such as:

• Number of orders.
• Number of items.
• Purchase value.
• Purchase costs.

Businesses can evaluate purchasing performance as well as identify issues that need improvement. On that basis, businesses can also ensure optimization of the purchasing process.

2.5. Receive payments and orders

Receiving payments and orders is a function that helps businesses closely manage sales and revenue and expenditure activities with the following information:

• Enter payment information from the supplier.
• Check payment information.
• Payment confirmation.
• Record payments into the system.
• Enter order information from supplier.
• Check order information.
• Order confirmation.
• Warehouse of goods and supplies.

The payment and order receiving function in the purchasing management module of 1C:Company Management is designed scientifically and conveniently, meeting the needs of businesses. Businesses that effectively utilize this function will help save time and effort in purchasing management and improve operational efficiency.

2.6. Intuitive purchase reporting system

1C:Company Management provides an intuitive purchasing reporting system, helping businesses easily capture information and make effective business decisions. These reports are presented in the form of tables, charts, etc., helping businesses easily analyze and compare data.

3. Benefits of using 1C:Company Management software in purchasing management

1C:Company Management software is a comprehensive business management solution, including purchasing management features. When using this software, businesses will receive the following specific benefits:

3.1. Easily manage anytime, anywhere

1C:Company Management software is developed to integrate with mobile devices, allowing users to access and manage data anytime, anywhere simply and quickly.

3.2. Friendly interface, easy to use and customize

The interface of 1C:Company Management software is designed to be intuitive and easy to use. Users can easily find the necessary functions and perform operations quickly and accurately.

3.3. Optimize the process, cut down on unnecessary steps

1C:Company Management solution provides automation features that help optimize the purchasing process. Thanks to that, businesses can minimize unnecessary steps, helping to save time and effort for management and employees.

3.4. Save time and management costs

Using 1C:Company Management software helps users minimize errors and avoid loss of goods. Therefore, businesses that effectively utilize this software will be able to significantly save time and purchasing management costs.

3.5. Absolute decentralization and security

1C:Company Management software allows businesses to assign access rights to each employee and department. This is an important benefit that supports purchase data security. In addition, the software is also integrated with advanced security features, avoiding unauthorized intrusion or data theft.

3.6. Ability to connect with other modules of 1C:Company Management software

The purchasing management subsystem has the ability to connect with other subsystems in 1C:Company Management software including financial management, CRM, sales management, production, warehousing,... This helps businesses The subsystem exchanges data consistently and accurately, thereby improving business management efficiency.

Overall, purchasing management software is a useful tool to help businesses improve operational efficiency and increase competitiveness in the market. In particular, 1C:Company Management software is a comprehensive solution, meeting the purchasing management needs of businesses of all sizes. For specific consulting support on purchasing management solutions suitable for the specifics of your business, please contact 1C Vietnam immediately!