The article below will provide free company authorization forms, fully updated according to the latest legal regulations in 2024. This document not only ensures compliance with current legal requirements but is also easy to use and completely free. Download authorization forms with 1C Vietnam to protect your rights and ensure transparency in your company's transactions.

1. Introduction to company authorization

In the modern business environment, a company power of attorney plays an important role in ensuring that management and operations are carried out legally and effectively. Therefore, a clear understanding of power of attorney and its uses is essential to ensure the smooth operation of the business.

1.1 What is a corporate power of attorney?

A corporate power of attorney is a legal document used to authorize another individual or organization to perform work on behalf of a business. A power of attorney is often used when the company's legal representative is unable to directly participate in a certain activity, such as signing contracts, handling financial transactions, or attending to legal matters.

The basic content of a company authorization form includes:

• Authorizing person information: Provide the full name, address and contact information of the authorizing person or organization.
• Authorized Person Information: Similarly, provide the name, address, and contact information of the individual or organization receiving the authorization.
• Scope of authorization: Clearly describe the powers and duties of the authorized person.
• Duration of authorization: Clearly define the duration of the authorization.
• Signature and date: The authorized person signs and dates to confirm the legality of the document.

1.2 The importance of power of attorney in business

A company power of attorney plays an indispensable role in the process of managing and operating a business. Here are the specific reasons:

• Create trust and transparency: A power of attorney helps to clearly define the roles and responsibilities of the authorized person, thereby ensuring that business transactions and decisions are carried out transparently, minimizing the risk of disputes.
• Enhance management efficiency: When managers or leaders cannot directly participate in all activities, the authorization letter allows them to delegate the work to others. This helps optimize resources and improve management efficiency. For example, the director's authorization letter sample for the deputy director, the deputy director's authorization letter sample for the ABC facility management,...
• Legality: A power of attorney legalizes the actions and decisions of the authorized person, which is especially important in large transactions or sensitive legal situations.
• Simplify transaction processes: With a power of attorney, business representatives can sign contracts or carry out important transactions on behalf of the business, helping to simplify the process and save time.
• Maintaining operations in absence: In the event that the primary representative of the business is absent, a power of attorney ensures that work continues without interruption.
• Protecting business interests: Power of attorney helps protect business interests by clearly defining the rights and responsibilities of each party, thereby preventing unauthorized actions.
• Identify specific responsibilities: In addition to defining authority, the business authorization form also clarifies the responsibilities of the authorized person, helping to avoid disputes or conflicts later.

1.3 Cases of using power of attorney

A corporate power of attorney form can be used in a variety of situations, including:

• Financial Representative: When an individual or organization is needed to represent the company in financial transactions such as a power of attorney to sign contracts on behalf of a director, manage assets, or conduct banking transactions.
• Legal representative: Used when you need to authorize a representative to attend court hearings, negotiate contracts or handle other legal matters.
• Representation in meetings and decisions: In case of not being able to directly participate in important meetings, a power of attorney allows the representative to make decisions on behalf of the business.
• Dealing with customers: Businesses can authorize representatives to conduct negotiations, sign contracts, or resolve customer-related issues.
• Internal Management: Use a power of attorney to delegate authority to individuals in managing internal personnel, projects or assets.

2. Free company authorization form templates 2024

Below are some free company authorization forms updated according to the latest legal regulations in 2024, including common authorization forms such as personal authorization, work handling, land use rights and receiving money. Explore now!

2.1 Company authorization form for individuals

A company power of attorney for an individual is one of the common documents used when a company needs to authorize an individual to perform tasks on behalf of the business. A company power of attorney for an individual is often used when the company's legal representative cannot directly participate in signing contracts or important transactions.

>>> Download here

2.2 Sample authorization letter to handle work

When a business needs an individual or department to handle specific work that the legal representative cannot directly participate in, a business authorization form to handle work is a necessary choice. This document ensures that all decisions and actions are carried out in accordance with the procedures and authorizations that have been assigned.

>>>Download here

2.3 Sample authorization letter related to land use rights

Transactions involving land use rights often require clear and specific authorization. A land use rights authorization form is used when a business authorizes an individual or organization to conduct land transactions, such as signing a purchase and sale contract or handling related legal documents.

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2.4 Authorization form for receiving money

In cases such as paying salaries, paying income or receiving money from partners, businesses often use a company authorization form for receiving money. This document ensures that the authorized individual has full authority to carry out financial transactions on behalf of the company.

>>> Download here

3. Legal regulations on company authorization

A company power of attorney is an important document to transfer authority and responsibility from a business to another individual or organization. Compliance with legal regulations when making a power of attorney not only helps protect the rights of the parties but also creates transparency and legality in the transaction process. Below are specific regulations related to company power of attorney that businesses need to understand.

3.1 Form of power of attorney

The law does not require a fixed form for a company authorization form. However, to ensure legal validity and avoid possible disputes, the authorization should be made in writing, with agreement and signature between the authorizing party and the authorized party. This ensures that the rights and obligations of the parties are clearly stated and have a legal basis to protect interests.

3.2 Does the power of attorney need to be notarized?

Notarization of a corporate power of attorney form is not always required, but in some cases involving large-value property transactions or land use rights, notarization will help ensure greater legality. Specifically, cases requiring notarization of a power of attorney include:

• Transfer, inheritance of property.
• Buying, selling, transferring, leasing, contributing capital using land use rights.
• Property transactions of significant value or legal significance.

In addition, to avoid future disputes, the parties can also agree on notarization or authentication of the authorization contract. Inviting a third party unrelated to the rights and interests in the authorization activity to testify is also a measure to increase transparency and ensure the rights of the parties.

3.3 Term of Power of Attorney

The term of a corporate power of attorney is usually agreed upon by the parties. If there is no specific agreement, the default term of authorization is 1 year. However, businesses should clarify this term to avoid the authorization being extended without strict management.

3.4 Rights and obligations of the authorized party

According to Article 566 of the 2015 Civil Code, the authorized party has the following basic rights:

• Require the authorized party to provide full information, documents and means to perform the assigned work.
• Be paid reasonable expenses and remuneration (if agreed) during the performance of the authorized work.

The obligations of the authorized party are stipulated in Article 565 of the 2015 Civil Code, including:

• Perform work in accordance with the authorization and report progress to the authorizing party.
• Notify third parties of the scope and duration of the authorization.
• Preserve and maintain documents and equipment assigned during the performance of work.
• Keep confidential information learned while performing duties.
• Return assets and benefits obtained to the authorized party according to agreement or provisions of law.

If the authorized party violates the above obligations, it shall compensate the authorized party for damages as prescribed in Article 565.

3.5 Is it necessary to pay remuneration to the authorized party in case they unilaterally terminate the authorization?

According to Article 569 of the 2015 Civil Code, if the authorization is accompanied by remuneration, the authorizing party may unilaterally terminate the contract, but must pay remuneration and compensate for damages (if any). In case of authorization without remuneration, the authorizing party only needs to notify in advance of the termination of the contract. If no notice is given, the contract continues to be valid for third parties.

Similarly, the authorized party has the right to unilaterally terminate the contract at any time, but must compensate for damages (if any). To avoid conflicts, both parties should clearly agree on remuneration and terms when performing the authorization contract.

The use of a company authorization form must be done carefully and in accordance with regulations, helping businesses avoid unnecessary legal risks during operations.

4. Things to note for a legal business authorization

When preparing a corporate power of attorney, it is important to ensure its accuracy and legality to avoid future legal risks. To ensure that the corporate power of attorney is properly and completely executed, the following factors should be noted:

• Define the scope of authorization in detail: Specifically describe the powers and responsibilities of the authorized person in writing to avoid misunderstandings or disputes about authority later.
• Provide accurate and complete information: Information about the principal and the attorney-in-fact must be presented completely, including full name, address, and contact information. Omissions or discrepancies may reduce the legal value of the power of attorney.
• Use clear language: The language in the power of attorney should be simple, easy to understand, and free of contradictions. Avoid ambiguous terms to prevent disputes about the content and purpose of the power of attorney.
• Specify the effective period: Clearly state the start and end time of the power of attorney to ensure that it is only effective for the specified period and does not extend beyond the intended duration.
• Signed and legally certified: The power of attorney must be signed by the authorized person and certified by a competent authority such as a notary or certified by a legal entity (if required).
• Consult a legal expert: In case of uncertainty about legal requirements, consulting with an attorney or legal expert will help ensure the power of attorney is valid and in compliance with the law.

The company authorization form plays an important role in decentralizing authority and ensuring that transactions and decisions are carried out legally and effectively. To avoid unnecessary risks, businesses need to create an authorization form that is accurate, clear and in full compliance with legal regulations. If you have any questions about this issue, please contact 1C Vietnam for support.