3 Most Popular Company Regulations Today

Company regulationsplay an important role in establishing discipline and working rules in the enterprise. Building a detailed and complete set of regulations helps the enterprise operate smoothly, transparently and in compliance with legal regulations. 1C Vietnam will guide you on how to build effective company regulations with reference samples suitable for each type of enterprise.

1. What are company regulations? Why should we apply company regulations?

The company's internal regulationsare important documents that need to be understood clearly before being applied in practice.

Company regulations are a set of regulations and principles on the rights and responsibilities of employees in the working environment. This is an internal legal document issued by the employer, in accordance with the Vietnamese Labor Code and related legal regulations.

Applying company regulations brings many practical benefits:

• Create a professional and disciplined working environment
• Improve human resource management efficiency
• Minimize conflict and disputes at work
• Protect the rights of both businesses and employees
• Is the legal basis for handling violations of labor discipline.

The benefits of internal regulations for businesses include effective management, minimizing legal risks and creating a positive work culture. For employees, internal regulations help to clearly understand responsibilities, rights and obligations, creating a fair and transparent working environment.

Company regulations are important documents that any company needs.

2. Required content in company regulations

A complete company charter should include the following essential contents.

2.1. Working and rest hours

This section clearly stipulates working hours and rest periods of employees in accordance with the Labor Code:

• Working hours do not exceed 8 hours/day and 48 hours/week
• Break time between shifts (usually 30-60 minutes)
• Regulations on overtime and compensation
• Weekly work schedule and holidays
• Regulations on holidays and annual leave

2.2. Regulations on order in the workplace

Rules of order to ensure a professional working environment:

• Company entry and exit rules, swiping time cards
• Costumes, uniforms (if any)
• Regulations on conduct and communication at work
• Using phone, social network during working hours
• Handling of violations of order (reminders, warnings, discipline)

2.3. Protection of assets and trade secrets

Regulations on protection of company assets and information:

• Responsibility for maintaining and preserving assets and equipment
• Regulations on proper use of company assets
• Security of information, data and documents
• Do not disclose business or technology secrets
• Liability for property damage

2.4. Occupational safety and hygiene

Ensuring safety and health for workers:

• Occupational safety procedures according to industry characteristics
• Necessary labor protection equipment
• Regulations on periodic health check-ups
• Clean working environment
• Fire prevention and emergency handling

2.5. Violations and disciplinary actions

List specific violations and handling measures:

• Prohibited actions (theft, harassment, fraud)
• Disciplinary measures from light to severe (reprimand, warning, dismissal)
• Disciplinary process, ensuring fairness
• Regulations on complaints, denunciations and settlement

3. 3 popular company regulations today

Depending on the size and type of business,the company's internal regulations templatehas many different versions to meet diverse needs.

3.1. Full company regulations template

This is a common internal regulations form, applicable to most businesses with basic regulations on working hours, rest, labor discipline and violation handling procedures. This form is usually 5-7 pages long, clearly laid out with main sections such as working hours, dress code, code of conduct and disciplinary regulations.

>>>> DOWNLOAD HERE

A general company bylaw template helps establish clear and fair working rules.

3.2. Table of rules and general regulations

Suitable for small and medium-sized businesses, this template focuses on core regulations with a length of 2-3 pages. Key points include working hours, basic responsibilities, communication regulations and handling violations, presented concisely but still ensuring full necessary content.

>>>> DOWNLOAD HERE

Compliance with the code of conduct helps create a safe and productive work environment.

3.3. Brief company rules

Designed in a table or infographic format, it is easy to read and visually appealing. This template is often posted in a prominent place in the company, presenting basic regulations in simple, concise language with visual icons to make it easy to remember and attract attention.

>>>> DOWNLOAD HERE

Build a professional working environment with a concise and easy-to-understand company rulebook

4. Instructions on steps to build appropriate company regulations

Building an effective bylaw requires approach and involvement of multiple stakeholders.

Here is a 4-step process for creating asuitablecompany bylaw template :

Step 1: Collect feedback from management and employees

Hold meetings with management to define the company's goals, core values, and direction. Gather information from departments about the nature of the work and common problems. Getting feedback from employees helps make the rules more realistic and increases compliance.

Step 2: Draft internal regulations in accordance with labor laws

Based on the information collected, draft the internal regulations. Ensure the content complies with the Labor Code and current legal regulations. Use clear, easy-to-understand language, avoid ambiguous words. Divide into clear, numbered sections for easy tracking and reference.

Step 3: Organize to get feedback from employees

Send draft regulations to departments for comments. Can organize online or offline surveys to collect feedback. Synthesize comments, evaluate the level of suitability and feasibility. Edit the draft based on reasonable comments.

Step 4: Post and disseminate the regulations to all employees

Once completed, post the rules in a visible place in the company. Send an electronic copy via email to all employees. Hold meetings to disseminate the rules and explain important points. Store the rules in the internal management system for easy access by employees when needed.

5. Notes when issuing company regulations

When issuing regulations, businesses need to pay attention to the following important points to ensure effectiveness and efficiency.

Issuing company regulations is not only about drafting and approving documents but also needs to ensure many important factors:

• Ensure compliance with the provisions of the Labor Code and related legal documents
• Comply with the procedure for registering labor regulations with the competent authority (for enterprises with 10 or more employees)
• Use clear, easy-to-understand language, avoid ambiguous expressions that cause misunderstandings
• Rules must be consistent with industry characteristics and corporate culture.
• Update regulations periodically or when there are changes in labor laws
• Organize dissemination and detailed instructions for workers
• Ensure feasibility and fairness in regulations and sanctions
• Fully archive documents related to the promulgation and amendment of internal regulations

Frequently asked questions about company regulations

This section answers common questions regarding the development and implementation of corporate bylaws.

Is it mandatory for a company to register its internal regulations with a state agency?

Yes. According to the provisions of the Labor Code, enterprises employing 10 or more employees are required to develop and register labor regulations with the provincial labor management agency.

What is the difference between company regulations and labor regulations?

Company regulations are often a general term for internal regulations, while labor regulations are official documents prescribed by the Labor Code, have legal value and must be registered. Labor regulations focus on regulations on labor discipline and material responsibility, while company regulations can be broader, including corporate culture.

What types of violations are common in company regulations?

Violations are often divided into main groups:

• Violations of working hours (late arrival, early departure, unauthorized leave)
• Violation of working order (causing disunity, quarrels)
• Violation of labor safety (failure to comply with safety procedures)
• Breach of information security (disclosure of confidential information)
• Violations of property use (abuse, damage to company property)
• Ethics violations (harassment, fraud, theft)

Once issued, can company regulations be amended?

Company regulations can be amended and supplemented when necessary. However, the same process as when first promulgated must be followed, including consultation, notification and re-registration with the state labor management agency (if it is a labor regulation).

When do company regulations take effect?

Company regulations shall take effect after being issued and disseminated to employees. For labor regulations, they shall take effect after 15 days from the date of notification by the provincial labor management agency of receipt of a complete and valid registration dossier.

The company's internal regulationsare an essential human resource management tool that helps businesses operate effectively, transparently and in compliance with the law. Building a suitable internal regulation requires careful research on the specific characteristics of the business and current legal regulations. Businesses can refer to the 7 internal regulations introduced to build internal regulations that are suitable for the actual situation. 1C Vietnam recommends that businesses should update their internal regulations periodically to ensure effectiveness and compliance.