Electronic office trends in businesses today

Along with the development of artificial intelligence and digitalization, the electronic office trend has become an inevitable trend to help businesses improve and increase competitiveness. Let's join 1C Vietnam to learn about this trend as well as the application of electronic offices in business activities!

1. Advantages of electronic office

Electronic offices bring many benefits to businesses, from smart storage and easy control, upgrading to integrating powerful support tools. This helps businesses operate more professionally and access development opportunities in the era of technological development. Some outstanding advantages of electronic offices include:

1.1 Own a smart data warehouse

Electronic office has now become a smart and useful choice for businesses. Instead of facing traditional storage problems such as arranging, preserving, and consuming large areas for warehouses and filing cabinets, electronic offices bring a more modern, professional approach.

With advanced technology, businesses can take advantage of smart storage tools. The way data is stored on software helps businesses manage and access it comprehensively and safely. This not only reduces costs and saves time but also shows the professionalism of the business, minimizing the risk of damage and loss of documents.

With e-office, businesses can transform to a more modern, flexible working environment. This helps enhance work performance and create favorable conditions for information sharing and interaction between members of the organization.

1.2 Manage and track work progress easily

Electronic office is a working model that allows clear management and monitoring of work progress, ensuring plans are implemented according to set goals. Through supporting software, not only managers and board of directors enjoy unique benefits, but employees can also optimize the working process:

• For managers and board of directors:
  • Control and monitor work progress remotely.
  • Grasp work status and adjust management easily.
• With staff:
  • Minimize manual work, increase work efficiency.
  • Solve problems in efficient workflows.

1.3 Optimize personnel costs

Electronic office brings automatic and effective working processes, optimizing personnel for each specific task. This approach reconsiders the role of humans, while applying technology to handle operational activities effectively.

Electronic office automatically stores, sorts, classifies, and intelligently updates necessary data and documents in businesses. This model also completely solves the problem of loss and damage of documents and papers, helping businesses reduce storage and human resource costs.

1.4 High security

In today's fiercely competitive environment, information security is a vital factor for many businesses. In addition to information storage, businesses also need to pay special attention to security features to minimize internal information leakage or theft of customer information.

At that time, the software always operates with a high level of security and is continuously maintained, helping to optimally protect important business information.

2. How is the electronic office trend applied in businesses?

In the era of 4.0 technology development, the electronic office trend is an inevitable trend that has been widely applied in many businesses. This trend focuses on applications for activities such as managing documents, reports, official dispatches, operating, exchanging information, managing and processing work records. In addition, to keep up with the electronic office trend, many units have developed smart, professional software solutions to support businesses in applying tasks faster and easier.

As a reputable unit specializing in providing digital transformation solutions, 1C Vietnam has developed 1C Digital Office software: Document Management with smart features for businesses. This is an important step forward from traditional offices to modern electronic offices.

Outstanding features of the software include:

• Email Management: Allows managing and storing Emails, automatically importing Email lists from Microsoft Outlook, highly secure.
• Booking meeting rooms: Allows management of meeting rooms and equipment at multiple locations, eliminating errors such as room jams and double scheduling for multiple meetings at the same time.
• Work schedule: Allows you to build a personalized work schedule, track time, remind and report work.
• Discussion and internal communication: Allows communication on the same system and online information sharing, supporting internal communication, document processing and work.
• Record absence of personnel: Allows authorized personnel to perform work during the leave period and record absence.
• Integrated electronic signature: Allows inserting electronic signatures into text attachments, encrypting text to secure information. Management can easily sign and approve even when not in the office.
• Send notifications to email, text messages, phone notifications.
• Meeting and event management: Allows recording the entire meeting lifecycle, supporting a variety of different meeting types.

For more details on how to deploy and apply 1C:Document Management Office software, please contact us via hotline: (+84)247 108 8887 or email: sales@1c.com. vn .

Above, 1C Vietnam has shared information about the current electronic office trend . Applying this trend helps businesses seize new opportunities and create an effective and convenient working environment. Therefore, it is not surprising that many organizations are converting to electronic offices to achieve success and development in the modern technological age.