3 latest Excel timesheet templates (Free download)

Hourly timesheets are a popular tool that helps businesses control working time and calculate transparent compensation for employees. In the article below, 1C Vietnam has compiled the 3 most scientific and easy-to-apply Excel hourly timesheet templates. Let's take a look now!

1. Download 3 Excel 2024 hourly timesheet templates

Daily timekeeping work will become simpler and optimize time and costs if you know the 3 latest Excel 2024 timekeeping timesheet templates below.

1.1 Sample timesheet for clock in and clock out

The time clock will record the exact time employees arrive and leave the company, thereby helping businesses strictly control personnel.

Download the check-in and check-out timesheet template here .

1.2 Hourly timesheet template including overtime hours

When calculating salaries, most companies include overtime hours with regular working hours. Using a timesheet template that includes overtime is the perfect choice for businesses.

Download the hourly timesheet template including overtime here .

1.3 Simple hourly timesheet template

For companies with a small number of employees, businesses can use a simple timesheet template with information fields such as employee code, full name, work shift, days of the week, etc. ..

Download a simple hourly timesheet template here .

2. Which businesses are hourly timesheets suitable for?

Currently, hourly Excel timesheets are used in many businesses because of their utility. This timesheet template will be suitable for businesses such as:

• Businesses that calculate salaries by the hour: Businesses that are calculating salaries for employees by the hour are the first to use this type of timesheet.
• Businesses working in the office: Businesses with employees working in the office are also eligible to use this timesheet. Tracking timekeeping will ensure accuracy and speed in the employee salary calculation process.
• Project management or event management businesses: These businesses have flexible working hours, so it is difficult to manage time. Therefore, convenient hourly timesheets are the perfect solution to solve this difficulty.

3. Information required in the excel hourly timesheet

To ensure transparency and benefits for personnel, the excel hourly timesheet needs to have complete information such as:

• Company information as well as employee's full name
• Name of the department the employee works in
• Gender, date and year of birth of the employee
• Employee contact information
• Employee management code
• Information about the total number of hours employees have worked accumulated by week, month,...
• Information about the number of overtime hours worked by employees as well as the number of hours arriving late and leaving early
• Information about the manager's signature and employee confirmation

4. Instructions on how to make an hourly timesheet quickly - concisely - effectively

To be able to create an hourly timesheet quickly - concisely - effectively, you need to follow some basic steps below:

4.1 Complete all information in the hourly timekeeping file

The first step, the administrator or human resources department needs to fill in all necessary information of both the organization and employees in each column in the excel table. The person in charge of the timesheet needs to clearly understand the content of each box, so that they can add appropriate information.

4.2 Extract working hour data of each employee

Next, the person in charge of making timesheets will extract the working hour data of each employee. In case a business uses an automatic timekeeper, it can easily extract data to an Excel file, then use features such as filtering, searching data, copying, processing,...

4.3 Product of actual work of personnel

After filling in all the information and extracting the working hours data of each employee, we can easily calculate the actual work hours of the employee. In it, we have the following formula:

Actual number of hours worked by personnel = Hours of departure (Out) - Hours of work (In)
Total actual working hours of personnel = Basic hours + Overtime hours (overtime)

5. Optimize employee timekeeping process with 1C:Company Management software

Timekeeping using an Excel table file, although scientific, requires the manager to have knowledge of Excel, and takes a lot of time to control, making errors easy to occur if not careful. To limit errors and optimize resources and time, businesses can use 1C:Company Management software - the leading modern and comprehensive business management solution in Vietnam.

The software possesses a series of smart features, including the ability to track and time clock according to work schedules and accurately record employee working hours. At the same time, the software also supports businesses in calculating salaries periodically and managing human resource information systematically. See more information about 1C:Company Management software at the 1C Vietnam website!

Thus, 1C Vietnam has provided 3 latest Excel timesheet templates for businesses to easily apply to their human resource management activities. In particular, if you want to optimize the employee timekeeping process, businesses can consider using 1C:Company Management software with the ability to track wages, record personnel information according to work schedules, and synchronize work schedules. automatically calculate salaries for employees accurately. To learn more about this smart software, please contact 1C Vietnam for advice and support.