Top 5 effective Excel inventory import and export table templates 2024

Excel is a solution applied by many businesses in managing goods, inventories, import and export activities... So how to create an inventory import and export table using Excel simply and easily? In the article below, 1C Vietnam will provide some free Excel file templates, helping to save time and improve management efficiency for businesses!

1. Required content in the inventory import and export table using Excel

Good control of the circulation of imported - exported - stock goods will help businesses build a balanced plan, distribute goods reasonably, especially for manufacturers with wide distribution channels. Warehouse management on Excel spreadsheets helps warehouse managers update goods information, calculate and track reports easily. Normally, an Excel inventory table will include the following basic information:

• Time of export/import of goods
• Date of manufacture, expiry date
• Document number
• Product code
• Product name
• Quantity
• Unit of measure
• Cost price/selling price
• Total amount
• …

Creating an import-export inventory table using Excel can be simple or complex depending on the complexity of the goods, final products as well as the information management needs of the business. At the same time, building a warehouse management process and training the management team also need to be focused on, to ensure better risk management in the operation stage.

2. TOP 5 free Excel templates for inventory import and export, optimizing warehouse management

To help businesses save time in creating inventory import and export tables using Excel , 1C Vietnam has compiled 5 popular Excel inventory import and export forms, meeting the needs of monitoring and managing import, export and inventory activities in small and medium enterprises. Managers can refer to, adjust and add appropriate information fields.

2.1 Basic Excel inventory import and export table template

This is an Excel inventory table template with a basic interface but is highly effective, helping businesses record information quickly.

>>>>> Download now HERE .

2.2 Excel file to track inventory by lot number or serial number

In case you want to track goods by lot number or serial number, managers can apply the Excel inventory import and export table below to capture detailed information about the origin and quality of inventory.

>>>>> Download now HERE .

2.3 Excel file template supports barcode integration for warehouse management

Inventory import and export table in Excel with integrated barcode helps managers track and record warehouse data, helping to minimize errors and save time.

>>>>> Download now HERE .

2.4 Sample Excel inventory table for managing multiple warehouses or branches

This Excel file template allows managers to monitor inventory imports and exports from different warehouses and branches, expanding the business scale.

>>>>> Download now HERE

2.5 Excel file with integrated inventory value calculation feature

The Excel inventory table integrates inventory value calculation based on the quantity and cost of each item, helping managers easily track current inventory value.

>>>>> Download now HERE .

3. Benefits and limitations of making inventory import and export tables using Excel

Compared to the method of using paper books to manage imported and exported goods, applying Excel is considered a perfect alternative solution, helping to save time, effort and resources. Below are some advantages of making an import and export inventory table using Excel:

• Excel's interface is user-friendly and free.
• Supports a variety of calculation functions with high accuracy.
• Users can update and add data quickly.
• Viewer and editor permissions.

However, using Excel inventory import and export tables will also bring many limitations as follows:

• Excel is only suitable for managing small quantities of goods and warehouses.
• Low security, easy to edit and delete. Data lost will be difficult or impossible to recover.
• Requires advanced Excel proficiency if complex inventory management is desired.
• Stored on multiple excel files, making it difficult to manage synchronization.

4. Effective warehouse management with 1C:Company Management

For medium and large enterprises, or enterprises that need to expand their warehouse scale, managers can refer to using warehouse management support software to ensure that information is fully updated and accurate. In particular, 1C:Company Management (part of the 1C Vietnam comprehensive business management platform) is a perfect choice, providing streamlined and optimal inventory management efficiency many times better than Excel.

1C:Company Management software is a comprehensive business management solution, flexibly designed to customize according to the specific requirements of each business and organization. With the ability to integrate all departments such as: Production, sales, purchasing, finance, human resources, payroll, warehouse, ... into the same system, 1C:Company Management helps businesses optimize operating processes, save significant time, costs and improve productivity up to 60%.

Possessing a full range of outstanding features, of which the most prominent is the warehouse management feature. The 1C:Company Management solution offers many outstanding advantages as follows:

• Automatically calculate material cost: The solution will automatically process and calculate material cost based on input data, helping businesses control their budget effectively and avoid the risk of loss.
• Set maximum and minimum inventory thresholds: Managers can set limits on finished products and materials, helping to ensure that the business always has enough goods, avoiding shortages or excessive surpluses.
• Storing information about goods and materials: 1C:Company Management software helps businesses store information and product data, supporting the process of exporting, importing and updating inventory.
• Create diverse and intuitive inventory reports: The report will track in detail all changes, increases and decreases in inventory, helping businesses easily manage and conduct periodic inventory effectively.
• Monitor the import and export process: The solution will regularly monitor the import and export situation, helping to strictly control the quantity and location of finished products, avoiding surplus or shortage, ensuring the warehouse management process takes place effectively.
• Organize and coordinate the arrangement of goods: With the goods arrangement management feature, 1C:Company Management allows businesses to determine the storage location of each item, while supporting businesses to track the status of goods in the warehouse, such as: Remaining quantity, warehouse import date and warehouse export date...

Thus, 1C Vietnam has worked with businesses to learn about Excel inventory import and export table templates as well as the benefits and limitations of applying this tool. It can be seen that Excel is an effective and cost-saving solution for many small and medium-sized businesses. Therefore, larger businesses can consider using modern technology solutions to optimize processes and bring high management efficiency. If your business has any further questions about the above topic as well as the 1C:Company Management business management solution, please contact 1C Vietnam for quick advice.