Latest asset inventory record form 2024

The asset inventory record is one of the important documents, used as a legal basis to determine the assets of the enterprise. To help businesses save drafting time, 1C Vietnam has compiled the latest asset inventory record templates in the article below! Let's find out now!

1. What is an asset inventory record?

An asset inventory record is a document that records the entire asset inventory process of a business. Based on the content of the minutes, the enterprise will determine the quantity and value of existing assets to compare with accounting books. From the results of the difference between books and reality, the administrator can come up with an asset management plan and serve as a basis for assigning material responsibility and recording the difference in accounting books.

2. Latest asset inventory record form 2024

The asset inspection record is an important document that requires drafting in accordance with the provisions of law. Below are the 2 most used inventory record templates today. You can download and customize the information to suit your company.

2.1 Fixed asset inventory record according to Circular 200

The asset inventory form is issued with Circular 200/2014/TT-BTC, applicable to businesses in all fields and all economic sectors.

Refer to the sample asset inventory record according to Circular 200: DOWNLOAD HERE

2.2 Minutes of cash fund inventory according to Circular 133

The cash fund inventory record form is issued with Circular 133/2016/TT-BTC and only applies to businesses with accounting regimes according to Circular 133. This record form will record the entire process. An entity's cash inventory.

Refer to the sample asset inventory record according to Circular 133: DOWNLOAD HERE

3. When to use the asset inventory record form?

Based on Article 40 of the 2015 Accounting Law , enterprises use asset inventory records in the following cases:

• At the end of each annual accounting period.
• When the unit changes its type of business or form of ownership.
• Accounting units go through volatile processes such as separation, division, merger, consolidation, termination of operations, bankruptcy, dissolution, sale or lease of assets.
• Organizations affected by unusual events such as floods, fires, natural disasters,...
• Enterprises need to re-evaluate assets according to decisions of competent state agencies.
• Other situations according to the provisions of law...

4. Instructions for making accurate asset inventory records

To create an accurate asset inspection record and in accordance with current law, businesses can follow these steps:

• Step 1: Fill in the unit and department information used.
• Step 2: Fill in information about the time the inventory transaction occurred.
• Step 3: Fill in all information of the Asset Inventory Board.
• Step 4: Fill in the asset inventory results in the table.
• Step 5: Determine inventory results.
  • If the difference is 0: The enterprise is effectively managing fixed assets.
  • If there is an excess or shortage: It is necessary to clearly determine the cause and attach the recommendations of the Inventory Board to report to the business owner about these differences.

5. Some notes during the process of making asset inventory records

The steps to create an asset inventory record are not too complicated, however to ensure accuracy and transparency, businesses also need to note a few things below:

• Complete and clear information: Ensure that asset statistics records have complete information about assets, including product code, name, unit of measure, quantity, value and specific condition.
• Objective and accurate inventory: The inventory board needs to accurately determine the quantity and value of assets based on direct observation and careful measurement.
• Confirming differences compared to books: If there is a difference between actual assets and books, the Inventory Committee needs to take additional notes about the cause and how to handle it to report to the administrator;
• Notes on assets: The condition of the asset needs to be recorded in detail and specifically.

6. 1C:Company Management software supports making asset inventory records

To create and manage asset inventory records more effectively and easily, businesses can apply 1C:Company Management software - an open solution with features to automate business administration in many areas. different models. The software possesses many specialized modules, allowing connection and information processing of all departments: Human Resources, Payroll - Warehouse - Finance - Sales - Purchasing - CRM - Production on the same system helps optimize the process of inventorying, recording and tracking assets effectively and accurately. Specifically:

• Manage detailed asset information: 1C:Company Management software provides tools to record and manage detailed information of each asset, including asset code, asset name, value, purchase date , depreciation period, and location of use. This helps businesses easily create asset inventory records quickly.
• Record and track inventory results: Asset inventory results are automatically recorded and stored on the system. 1C:Company Management supports comparing inventory data with existing data, detecting discrepancies and providing timely treatment recommendations.
• Reporting and analysis: 1C:Company Management software allows creating detailed reports on asset inventory results, helping management easily monitor and analyze the business's asset situation. Reports can be customized to specific needs, providing information on assets that are deficient, redundant or underutilized.
• Debt management and payments related to assets: 1C:Company Management integrates debt management and payment functions, helping to track detailed debts related to assets, including automatic calculation Amounts that need to be paid and set up a payment schedule based on relevant documents.
• Connect and synchronize information between departments: 1C:Company Management software connects and synchronizes information between departments such as Human Resources, Warehouse, Finance, Sales, and Purchasing on the same system. This ensures asset information is updated and shared synchronously, minimizing errors and increasing accuracy in asset management.

Asset inventory records play an important role in determining the value of assets owned by a business. Hopefully with the above article, your business will have more useful information and download a minutes template suitable for your company. If you have any questions, please contact 1C Vietnam for support.