What is Get Things Done? How to apply Get Things Done effectively

Get Things Done is known as an effective method of managing time and work. So what is Get Things Done? And how to apply this method in business work? Let's find the answer with 1C Vietnam in the article below!

1. What is Get Things Done?

In 2001, David Allen published the book "Getting Things Done", introducing effective work management methods. GTD helps with detailed planning over time, optimizing results and ensuring work is always completed on time. This method emphasizes organizing and handling work systematically, helping to reduce stress and increase concentration.

This get things done method focuses on transferring information that needs to be remembered to an external storage system, helping managers focus on current work without worrying about what's coming next. GTD is not only a time management method, but also a way of life that helps users clearly understand the tasks they are doing and will do.

2. 5 steps to effectively apply Get Things Done at work

After learning " What is Get Things Done ?" and understanding this concept, businesses can apply this method in their daily work. Below are detailed instructions on 5 basic steps that businesses can apply immediately to optimize their performance.

2.1 Step 1: Collect

The first step in the process is to stop thinking to ensure your mind is in the most comfortable state. Don't try to remember everything, because your brain will not be able to continue to record more information. Instead, write down all the tasks you need to do in one place, whether it's paper, a notebook, or an app on your phone or laptop.

The important thing when applying get things done is to keep this recording done in an organized and consistent manner, avoiding writing on many different platforms leading to missing important tasks.

2.2 Step 2: Analysis

After recording the tasks that need to be done, managers next need to start handling the tasks listed above by applying the following series of questions:

- "What can I do with this?" - Classify tasks that need to be completed and do not need to be completed.

• If YES, continue asking: "Can it be completed in 2 minutes?".
  • If YES, do it now.
  • If NO, schedule or choose a suitable time to process.
• If NO, the task is not urgent and can be completed later.

- To make a more detailed to-do list, answer: "Do I really need to get this done later?"

• If YES, take notes to proceed.
• If NO, delete to make the list more concise.

2.3 Step 3: Arrange

What is Get Things Done ? What are the applications? To apply this method effectively, businesses need to arrange work similar to furniture. Divide work into 3 groups: Project, time and content. For example: Team projects need to be submitted to the director on Friday (time), Leader needs to check the progress of members (content).

2.4 Step 4: Implementation

This step is when you start completing previously planned tasks. Every administrator will have their own approach, but avoid wasting time or energy on time management because 100% focus is rarely possible.

2.5 Step 5: Evaluation

What is Get Things Done ? How to apply effectively? If your business is new to testing the GTD method or is facing difficulties, don't forget the evaluation step. This is an opportunity to adjust and make the method more suitable for the business. Ask yourself:

• Why haven't employees completed some tasks? Are there any influencing factors, or is it due to the business?
• Has the problem been resolved? If so, what is the solution and why doesn't it work?

While there aren't immediate results, spending 15 minutes on the weekend for this will make reviewing a habit, fixed within a time frame.

3. Benefits of the Get Things Done method

Here are the benefits that the Get Things Done (GTD) method brings in daily work:

• Increase work efficiency: GTD helps identify goals, classify tasks, establish consistent actions, create more organization and focus, and ensure timely completion.
• Reduce stress and pressure: Synthesizing tasks into a certain space helps reduce anxiety, creating a feeling of initiative and confidence in work.
• Increase concentration: What is Get Things Done ? And what benefits does it bring to businesses? GTD helps you focus completely on each task without distraction, especially for important tasks.
• Increased agility: GTD enables flexible scripting to cope with change, adjust task priorities quickly, and predict and plan for the future through "Someday/Maybe" lists .

4. Effectively apply the Get Things Done work management method with 1C:Document Management

It can be seen that the Get Things Done method brings countless benefits to businesses. To successfully apply this method, businesses can use 1C:Document Management software. Developed on a modern technology platform, the software provides many useful features, helping to manage work scientifically and systematically.

1C:Document Management is not simply a place to store data, but also has outstanding features such as:

• Manage all assigned work from many different sources, collect information and classify work: incidental work, planned work, project work, periodic work,... .
• Analyze and arrange work appropriately, assign work to the right people.
• The job assignment process is flexible and easy to change.
• Manage work according to each specific project, each work item and implementation deadline.
• Manage human resources, monitor employee work progress.
• Evaluate employee's job completion objectively and accurately...

Through the above article, 1C Vietnam has answered the question "What is Get Things Done?" ”, and also guide how to apply this method effectively in daily work. If your business is looking for an effective solution to optimize workflow, consider 1C: Document Management. This is a powerful tool that automatically optimizes workflows and improves productivity. If you have any questions, please contact 1C Vietnam for support.