What is HRIS? The role of human resource management system in enterprises

HRIS is a term that is becoming increasingly popular in the field of human resource management, but not everyone understands this tool. So what is HRIS ? Let's explore HRIS with 1C Vietnam as well as the importance of this system in managing and developing an organization's resources.

1. What is HRIS? Functions of HRIS software

HRIS (Human Resources Information System) is a human resources management system that helps businesses collect and store information of all employees in the organization.

Some typical features of HRIS:

• Store and present employee records scientifically.
• Level management in the enterprise.
• Create a scientific process including: Recruitment - probation - contract signing - termination.
• Support timekeeping, leave, salary management, and allowances for employees.
• Monitor employee performance.
• Look up work history and employee capabilities to come up with a reasonable appointment plan.
• Support synthesizing and presenting information from general to detailed so that administrators have the most accurate view of human resources.

2. Benefits of HRIS system for businesses

After understanding what HRIS is , it can be seen that this system helps businesses improve efficiency in human resource management, creating conditions for fostering quality human resources. At the same time, HRIS also creates a premise for sustainable development for businesses. Specific benefits include:

• Easily manage and control human resource information, minimizing errors in the employee management process.
• Helps users easily manage, look up, and convert personnel information by systematizing information by title.
• Increase the efficiency of the onboarding process by using a training information system and manuals stored centrally on HRIS.
• Monitor employee and candidate performance to understand potential, working capacity and scores to create visual reports on the system.
• Ensure timely and accurate information thanks to process automation, minimizing human errors.

3. When do businesses need to use HRIS?

Using HRIS will bring great benefits to businesses, but it comes with additional operating costs. To avoid wasting resources, businesses should only use HRIS when they see the following signs:

• In a multi-tasking environment, each process of human resource management, recruitment, and timekeeping requires its own solution. To avoid wasting resources and synchronize processes, the use of HRIS is necessary.

• Using Excel and Google Sheets is not suitable for managing information. Over time, data will become complicated and unsafe. Then, HRIS will be a suitable choice for businesses.

• Businesses need to work with bulky, complex data and must synthesize data manually each time they report, wasting a lot of time and effort in preparation. At this point, a Human Resource Management System will automate everything, support information tracking and make decisions easier.

4. Instructions for choosing suitable HRIS software

Due to the characteristics of each business, HRIS software will also need to be fine-tuned to suit the organization's culture and work processes. Below are steps to keep in mind when choosing HRIS software:

4.1 Improve knowledge about HRIS system

To choose the right HRIS software, businesses need to understand an overview of the features, purposes and effectiveness of HRIS. Based on the knowledge gained, administrators can make appropriate adjustments, improving the quality of use of the software in practice. Currently, information about HRIS can be found on the Internet, on supplier websites, or businesses can contact experts for advice.

4.2 Determine specifically the needs and desires of the business

Accurately determining the needs of the business will help administrators choose the appropriate human resources management software. At the same time, businesses should focus on necessary features that will optimize resources and avoid wasting budgets.

4.3 Set up a budget

Understanding what HRIS is as well as knowing the business's requirements will make the process of determining the investment budget for software easier. Businesses need to allocate appropriate budget resources to help ensure the organization's ability to operate.

4.4 Search for suppliers and request quotes

Once you have information about the software requirements and the budget you can invest in, the business will search for a suitable supplier. Businesses should choose suppliers with many years of experience, potential teams and a similar customer list to the business. Users can also talk directly with the supplier or through a partner to request a specific quote for the software.

One of the current business management software providers cannot help but mention 1C Vietnam, famous for its 1C:Company Management software. This is software that connects all departments and divisions together, providing a series of useful features. With the human resources management module, 1C:Company Management almost meets all the requirements of an HRIS system, both capable of storing human resource information and effectively managing employee productivity. Manage salaries, labor contracts, optimize recruitment processes...

4.5 Negotiate with suppliers to make appropriate choices

At this step, the business has enough information to make a decision. Depending on the supplier's capacity, businesses will continue to discuss to make requests for corrections, changes, and further development to personalize to best suit actual use.

The above article by 1C Vietnam has helped your business understand what HRIS is as well as how to choose a suitable HRIS system. Flexible HRIS integration helps businesses adapt and grow in an increasingly complex and competitive business environment. With effective human resource management features, 1C:Company Management fully meets the requirements of an HRIS system. Contact 1C Vietnam now to experience the software!