#10 typical group work difficulties

Group work is a very popular form of work today because of its great benefits such as increased efficiency, creativity and saving time to complete work. However, difficulties in working in groups cause major barriers for businesses. In the article below, 1C Vietnam will summarize 10 typical difficulties when working in groups, thereby offering ways to overcome them so businesses can work more effectively.

1. Each member's "ego" is too high

One of the difficulties when working in groups that needs to be mentioned first is that members' egos are too high. Each team will consist of many individuals with different personalities, qualifications, and ways of working. Especially members with high expertise and good skills often tend to like to work independently and not follow management's instructions.

Some cases where businesses easily encounter employees with big "egos" when working in groups:

• Nhan has higher or equal expertise as the manager.
• Employees have strong personalities and stubborn personalities.

"Ego" that is too big can cause conflicts with members and management during the work process. When there is no longer internal solidarity, it is difficult to avoid affecting the common goals and work efficiency, and more broadly, the business results of the entire organization.

Solution and fix:

Regarding difficulties in group work related to the "ego" of employees, the management role becomes even more important. Specifically:

• For members with a big "ego" who do not follow the plan: Managers need to share frankly about the employee's attitude and convince them that following the plan is very important to achieve success. goals. Besides, group managers also need to build high discipline so that members perform correctly.
• For members who tend to cause internal conflicts due to high "ego": Managers should encourage employees to share their thoughts openly to have a more understanding and sympathetic view towards other members. colleague. From there, members will have a more respectful view of each other as well as more solidarity towards a common goal.

2. Lack of mutual trust

Lack of trust is also one of the difficulties when working in groups that needs to be mentioned. Trust is an important factor that helps motivate and improve members' working performance.

When there is mutual trust, members will be ready to help colleagues when needed. On the contrary, when they do not believe in their teammates, they will have doubts and reservations about the opponent's ability to solve problems.

Directions to solve and overcome

To overcome this difficulty, managers need to create opportunities for members to communicate more with each other. Being able to exchange and express opinions also helps reduce difficulties when working in groups.

3. Lack of interaction and connection when exchanging

Discussion and interaction are important keywords that determine the effectiveness of group work. However, in many cases, interaction between members is still very limited. In particular, this issue is one of the difficulties when working in groups online. After the Covid pandemic occurred, online working became popular, so meetings and interactions between other team members were also more limited.

Solution and fix:

To enhance connection when working in groups, managers can organize activities to increase interaction between members such as organizing teambuilding, setting up chat groups after work, and organizing teabreaks on weekday afternoons. These things can help members become closer and more connected.

4. Passive individual existence, relying on the group

One of the most common difficulties when working in groups is irresponsibility and dependence from some individuals. Many members think that this is not their own job, so they do not need to devote all their efforts to completing it. In addition, thoughts like "If I don't do it, someone else will do it" can seriously affect overall work progress.

Directions to solve and overcome

To avoid having lazy and dependent individuals, managers should clearly divide work among members. In addition, businesses can create a work plan for each individual, with specific KPIs and deadlines. Only then will new employees be proactive with assigned tasks and complete them on schedule.

5. Unfair competition

The next difficulty in working in groups can be seen as the problem of unhealthy competition, thinking of winning and losing, and fighting between members. At that time, every individual wants to protect their personal opinion and demonstrate their reason compared to others. At first glance, this problem may not really affect work, but if you look more broadly, unhealthy competition when working in groups can lead to:

• Conflicts within the group lead to problems such as reduced work performance and delayed progress.
• Causing discord among members leads to the group easily disintegrating, discord, and being unable to achieve common goals together.

Directions to solve and overcome

To overcome this problem, the manager will act as an arbitrator, providing appropriate arguments for a reasonable solution for both parties. The manager should use a soft and tight approach to solve the problem smoothly, clearly pointing out the good and bad points of the members to overcome together.

6. Not paying attention to common goals

In a team there will always be individuals who only care about personal interests. This is considered one of the typical difficulties when working in groups . The manifestation of these people is that they only prioritize completing individual work without paying attention to the group's progress.

However, the results of teamwork are only achieved when all members complete. This means that if one member is capable but the team's progress is not achieved, the common goal still cannot be achieved.

Directions to solve and overcome

Personal interests and group interests always exist and complement each other. Therefore, besides setting personal goals, members need to pay attention to supporting common goals. Furthermore, when interested in helping colleagues, individuals can also accumulate more experience and learn useful knowledge. Besides, administrators can also encourage employees to contribute more to common goals by providing certain bonuses.

7. Information shared is lacking or inconsistent

Inaccurate and inconsistent transmission of information is also one of the common difficulties when working in groups. Especially for projects with many participants, it is extremely important for each member to understand their exact tasks. If just one link has incorrect information, the results can be seriously affected, making it difficult to complete.

Directions to solve and overcome

Administrators and managers need to ensure accurate, detailed and consistent communication of both tasks, goals of the job as well as set requirements. Besides, managers also need to control all assigned tasks to ensure everything is going according to plan. Businesses can also add time to the task assignment process for feedback and questions about the assigned work, so that employees fully understand the tasks they need to do.

8. The mentality of being respectful, not daring to criticize

The next difficulty in working in groups that can be mentioned is the "respectful" mentality. This type of psychology often exists in members who have close relationships with each other.

The manifestation of this problem is a sign of covering up, not expressing opinions even though we feel the issue is unreasonable. This can reduce work efficiency because when a problem is raised and receives 100% agreement, no one will argue to dig deeper or find better solutions.

Directions to solve and overcome

Businesses can limit this situation by directly communicating with employees about separating personal and work feelings. Encourage employees to voice their opinions by creating a positive debate environment, as well as small rewards for good questions, or members who are able to see problems with ideas or plans. .

9. Individuals lack self-awareness

In addition to the above problems, individuals' lack of self-awareness also causes difficulties in group work. They can be too confident or too self-conscious, causing their work to go wrong and affecting the overall results. Individuals who do not have a proper awareness of themselves will easily lose balance between their own abilities and work tasks.

Directions to resolve and overcome

Managers will now play the role of "mentors", guiding, observing and finding each individual's strengths and weaknesses to give reasonable advice. Besides, businesses can also rely on these analyzes to divide appropriate work for each person in the group.

10. Differences in work habits

Each team member will have their own personality as well as different working habits. This is shown in some behaviors such as only working at night, not having the habit of saving files after work, not checking messages,... even eating habits or working style. job. These issues can cause conflicts and arguments during work.

Directions to resolve and overcome

To solve this problem, businesses need to set up a common code of conduct for everyone. These rules will be built on the principle of balancing collective interests and individual freedom of members. After that, the manager needs to have clear reward and punishment regulations for members who perform well or do not perform well.

11. Office Software No. 1C: Document Management helps teams work more effectively

Difficulties in teamwork, if not thoroughly resolved, can cause serious problems, affecting the results of the entire team. With the development of current technology, 1C Vietnam has launched Office software 1C: Document Management - a solution to automate process management and work administration, helping to save time and manage tasks. effective human resources, especially in teamwork.

1C:Document Management solution will help businesses overcome difficulties when working in groups thanks to the following outstanding advantages:

• The software has a management process that supports management and employees in managing all assigned work from many different sources such as arising work, planned work, project work, and periodic work. ,...
• The solution has a full range of tools to support the management of all work items from planning, execution, progress control...
• The software helps eliminate redundant work in the human resource management process, minimize potential risks and increase the likelihood of project success.
• The software also has a mobile app to help users handle work, and integrates electronic signatures to help superiors easily sign and approve documents, reports, etc. anytime, anywhere.

Above are all the difficulties when working in groups and how to overcome them. To work in groups more effectively, businesses can refer to management support software such as 1C:Document Management. If you have any questions, please contact 1C Vietnam for support.