8 simple and effective materials warehouse management experiences

Managing material warehouses is an important job, helping businesses ensure a stable supply of raw materials and goods, avoiding shortages and losses. In this article, 1C Vietnam will share 8 simple and effective materials warehouse management experiences that businesses can apply.

1. Arrange goods in the warehouse reasonably and intelligently

To manage warehouses effectively, the first thing businesses need to do is arrange their warehouses scientifically. This makes the process of searching for products, importing and exporting warehouses faster and easier.

In reality today, many businesses do not pay attention to warehouse layout activities, leading to waste of time, effort and stress for employees. To minimize the above problems, warehouse managers should note:

• Sort products by relevance and search level. Frequently used products and items should be placed in easy-to-find locations such as outside the warehouse or in locations with convenient access.
• Unify warehouse arrangement principles and disseminate them to all employees. This helps to arrange and search for goods uniformly, avoiding confusion.
• Use symbols and codes to mark the location of goods. This helps search for goods faster and more accurately.
• Regularly check and rearrange the warehouse to ensure neatness, orderliness and convenience in management.

Scientific warehouse arrangement is one of the important factors for effective warehouse management. By applying the above methods, businesses can save time, effort and improve warehouse operational efficiency.

2. Label and encode goods

Labeling and coding goods is one of the effective materials warehouse management experiences. This can bring many benefits to businesses including:

• Classify and search goods easily: Each labeled product will have a unique identification code. This helps warehouse staff easily classify and search for goods by code, type, size, color,...
• Minimize loss of goods: Labeling and coding of goods helps businesses easily control the amount of inventory. From there, businesses can detect cases of goods loss early and take timely measures.
• Enhance the efficiency of warehouse management: Implementing labeling and coding for goods allows businesses to save time and effort in warehouse management. This helps businesses focus on core business activities.

To effectively label and code goods, businesses need to pay attention to the following issues:

• Choose the appropriate type of label and code: Currently, there are two popular types of labels and codes: paper labels and barcode labels. Paper labels are often used for small-sized products that do not need to be strictly controlled in quantity. Barcode labels are often used for large-sized products that require strict quantity management.
• Scientific label and code design: The content on the label and code needs to be complete and accurate with necessary information such as product code, product name, quantity, expiration date,...
• Stick labels and codes in the right location: Labels and codes need to be posted in a position that is easy to see, easy to read, and not obscured.
• Regularly label and code: Businesses need to regularly label and code new products in stock or used products.

3. Carefully check warehouse import and export information

Product quantity discrepancies are a common problem in warehouse management. The main reason is that the person checking the goods is inexperienced and incorrectly counted the quantity imported or exported. To overcome this situation, businesses need to take the following measures:

• The shipper needs a note to record the quantity of goods. This form needs to be completed completely, accurately and signed by the shipper.
• Warehouse staff need to carefully check the quantity of goods at least twice, then compare it with the transfer note. If the quantity matches the voucher, the new goods will be transferred to the warehouse.
• Shipping needs to be agreed upon before shipping. This helps warehouse staff prepare and strictly control the quantity of goods.

4. Divide specific tasks for each employee in the warehouse

For businesses with many warehouses and large warehouses, dividing specific tasks for each employee in the warehouse is an effective solution for warehouse management. Assigning responsibilities to each employee will help:

• Improve employee work awareness: When assigned specific responsibilities, employees, especially those without experience in warehouse management, will be more motivated and careful in their work.
• Limit loss of goods in the warehouse: When each employee is assigned responsibility for managing a specific area, they will be responsible for strictly controlling goods in that area, thereby minimizing the possibility of loss.
• Helps the warehouse management process more effectively: Dividing tasks to each employee will help businesses easily control and manage warehouse operations, thereby improving management efficiency.

5. Periodically inventory supplies

Periodic inventory inventory is an important activity in warehouse management. Periodic inventory counts help:

• Matching data: Regular warehouse inventory helps businesses match data between books and reality, thereby detecting errors and taking timely measures.
• Find errors: Regular inventory counts allow businesses to find errors in the storage process, such as goods that are lost, damaged or not stored properly.
• Modification: Finding errors in the inventory process will help businesses modify warehouse management processes and measures, thereby improving warehouse efficiency.

Periodic inventory time depends on the size and type of business of the enterprise. For small-scale businesses, periodic inventory counts can be performed weekly or monthly. For large-scale businesses, periodic inventory counts can be performed quarterly or annually.

For warehouse inventory to be highly effective, businesses need to pay attention to the following things:

• Prepare carefully: Before inventorying, businesses need to prepare all necessary documents and tools.
• Unify the process: Enterprises need to unify the warehouse inventory process to ensure accuracy and efficiency.
• Employee training: Enterprises need to train employees on the warehouse inventory process so that they understand and implement it correctly.

6. Liquidation of goods that have expired

In the process of managing material warehouses, businesses need to pay attention to inventory control, especially items that have been left for too long or have expired. These items need to be re-marked and reported to superiors for liquidation. This will help:

• Avoid overfull warehouses: Too much inventory will cause waste of warehouse space, storage costs and risk of damage and loss.
• Avoid unusable products: Inventory that is too long or has expired will no longer be of use, wasting business resources.

There are many ways to liquidate inventory, depending on the condition of the goods. For goods that can still be used, businesses can:

• Reduce price or sell off.
• Used to produce other products.
• Donate to charitable organizations.

For damaged or expired goods, businesses need to handle them according to the provisions of law.

7. Clean and sanitize the material warehouse clean and tidy

Cleaning and keeping the material warehouse clean and tidy is one of the important factors in effective material warehouse management. This will help employees easily find and retrieve necessary supplies, thereby saving time, effort and minimizing the risk of material loss.

Below are some experiences in cleaning and keeping warehouses clean and tidy:

• Make a plan to clean and sanitize the material warehouse: Before starting to clean and sanitize the material warehouse, businesses need to make a specific plan including items that need to be cleaned, time and human resources for implementation. This will help ensure the work is done scientifically and effectively.
• Fully equipped with cleaning tools: To clean and sanitize the warehouse of supplies cleanly and neatly, businesses need to be fully equipped with necessary tools including brooms, sweepers, buckets, basins, towels, etc. ..
• Arrange materials according to regulations: After cleaning and sanitizing the materials warehouse, businesses need to arrange materials according to regulations, ensuring convenience for searching and retrieval.
• Regularly check and maintain the material warehouse: Enterprises need to regularly check and maintain the material warehouse to ensure the warehouse is always clean, neat and safe.

8. Use effective material warehouse management software

In addition to implementing traditional warehouse management experiences, businesses can use warehouse management software to support. This can bring many significant benefits to businesses including:

• Automate warehouse management activities: Thanks to software, businesses can automate activities such as warehousing, warehousing, inventory checking, etc. From there, businesses save time and effort. .
• Strictly control the quantity of goods: Warehouse management software helps businesses strictly control the quantity of goods in the warehouse on a centralized system, thereby avoiding goods loss.
• Unifying information between departments: Warehouse management with software has the ability to help unify information between departments, thereby improving the operational efficiency of the business.

9. 1C:Company Management software supports automatic material warehouse management

1C:Company Management software is an open solution with flexible features that help automate business administration. All features of the solution are suitable and can be customized according to the specific requirements of each organization and business to ensure the most convenience for users.

Solution 1C:Company Management has the ability to connect all departments including production - sales - purchasing - finance - human resources/salary - warehouse on a single software system to help businesses save time. time, cost and increase operating productivity by up to 60%.

1C:Company Management solution provides outstanding features to help manage material warehouses effectively, including:

• Calculating cost of materials: The software supports calculating cost of materials more quickly and accurately, helping businesses control costs and improve business efficiency.
• Setting inventory limits: The feature allows setting minimum and maximum inventory limits, helping businesses avoid excess or shortage of materials, ensuring continuous production and business activities. effective.
• Managing material information in the warehouse: The material warehouse management subsystem of the 1C:Company Management solution helps businesses fully track information about materials including characteristics, series, shipments, units of measure, and estimates. room,... helps the warehouse import and export process be carried out quickly and accurately.
• Creating warehouse documents: 1C:Company Management software helps businesses create flexible warehouse documents including material transfer, material export, inventory, warehouse slips,... Material transactions can be prepared in many different units of measure.

Thus, the content of the above article has presented in detail 8 simple and effective materials warehouse management experiences for businesses. Applying these experiences will help businesses improve warehouse management efficiency, ensuring that materials are always ready to meet production and business needs. Please contact 1C Vietnam immediately for support and consulting on material warehouse management solutions suitable to your business's characteristics.