[DOWNLOAD] 5 latest job handover minutes samples 2024

The work handover file is one of the necessary documents, playing an important role in ensuring transparency and accuracy in the business transfer process. In the article below, 1C Vietnam has compiled 5 new and most popular job handover record templates , supporting businesses in effective human resource management. Let's find out now!

1. Sample work handover record upon termination

One of the cases where it is necessary to use job handover record templates is when employees leave their jobs. This is an important document that records the tasks the employee is undertaking at the time of leave. This record ensures reception and communication for the job recipient, helping the new person clearly understand the tasks to be performed, the status and progress of the project as well as other notes.

Download sample work handover record upon leave here: Work handover record upon leave

2. Sample work handover record when transferring jobs

The job handover record template when transferring jobs summarizes the responsibilities, work and assets related to the tasks that the person transferring is undertaking. The person receiving the job will rely on this record to proceed with receiving the job when an employee moves to work in another unit or department.

Download the work handover record form in word file: here: Work handover record form when transferring jobs

3. Sample work handover record when on maternity leave

For female employees on maternity leave, they also need to use job handover record templates to ensure the process of transferring tasks to the recipient goes smoothly. This record will help the recipient understand the current status, progress and status of the ongoing project.

Download the work handover record template here: Maternity leave work handover file sample

4. Sample accounting work handover record

Accounting is an important position in a business, so the work handover form also has a lot of specific information. This minutes requires detailed and thorough implementation of complete information and status of items being carried out to avoid disruption of the organization's accounting operations. This is an important document that ensures transparency and accuracy during the job transfer process.

Businesses can use the work handover record in an excel file or download the word file here: Sample accounting work handover record

5. Form of asset handover record

For specific fields such as business, production, etc., templates for handover of work related to assets are quite popular. The content of these minutes includes the quantity, condition, and necessary notes on tools and assets that employees are handed over to perform work. Some businesses use work handover record templates in excel files, while others use word files depending on their needs.

Download the property handover record form here: Property handover record form

6. Why is it necessary to have a work handover record?

Work handover record templates are documents that record the process of transferring responsibilities, tasks and information related to the handover and the recipient. Normally, this minutes is often used when there is a change in department positions, someone quits or the job needs a new person in charge. Handover files play a particularly important role in ensuring accuracy and transparency, minimizing disputes during the transfer process. Specifically:

• Provide detailed information about tasks, jobs, data, assets and processes related to the work being performed, so that the recipient clearly understands the problem and continues to improve.
• Helps managers strictly control the transfer of personnel's work, preventing disputes between departments in the organization as well as interruptions to the business's working process.

7. Requirements for work handover records

So how to make a work handover record and what are the specific requirements? A standard work handover record template needs to ensure the following basic information:

• Personal information: Name, department, position, contact address of the person performing the handover.
• Transferred work information: Task details, work progress, project status, responsibilities and work to be completed.
• List of data and documents that need to be transferred: Includes important documents such as drawings, contracts, passwords, templates, accounts,... that need to be handed over to the job recipient.
• Work-related policies and procedures: working procedures, security regulations, detailed instructions, dispute resolution policies,...
• Time and place of work handover: place and time of handover as well as the deadline for completing the task.
• Confirmation signatures from the transferor and recipient demonstrate agreement with the contents recorded in the minutes and confirm the deadline for completing the work.

8. Cases where it is necessary to use the work handover record form

Depending on each different case, the work handover record templates will be changed to suit. However, most of the main content remains the same. Below are some situations that require the use of work handover files:

• Employees are transferred or transferred to a new unit
• Employee quits
• Employees request leave for long-term medical treatment or maternity leave
• The mission needs a new person in charge

Above are samples of complete work handover minutes compiled by 1C Vietnam. Businesses can download and customize to suit their needs. Hopefully the above article can help businesses save time and hand over work more effectively. If you have any questions, please contact us for answers.