The most effective salary increase proposal template in 2025

A salary increase proposal form is an important tool for employees to present their salary increase wishes in a professional and convincing manner. Using the appropriate form not only demonstrates careful preparation but also increases the likelihood of approval from management. The following article will provide detailed information on how to draft an effective salary increase proposal, reference templates and important notes. 1C Vietnam will guide you on how to build the most professional and effective salary increase proposal form.

1. What is a salary increase proposal form?

A salary increase proposal form is an official document used by employees to request management to consider adjusting their salary in accordance with their contributions and performance. This is not simply a regular application but a highly convincing, clearly structured document.

The role of a salary increase proposal template includes:

• Create formal communication channels between employees and management regarding compensation
• Help workers present their wishes in a professional and well-founded manner
• Increase transparency in salary evaluation and approval process
• Is the basis for the management to consider factors related to salary increase.
• Create conditions for employees to self-evaluate and express their own values.

2. When should you use a salary increase proposal form?

Choosing the right time to send a salary increase proposal plays an important role in determining the effectiveness of the document. Appropriate times to use a salary increase proposal template include:

• After successfully completing the set goals and KPIs
• When given new responsibilities or roles at work
• After improving professional qualifications (completing courses, obtaining new certificates)
• After working at the company for a significant period of time (usually 1-2 years)
• During the period of periodic performance evaluation by the company
• When discovering the current salary is lower than the market level for a similar position

Salary increase proposals should not be submitted during times when the company is facing financial difficulties or when individual performance is not satisfactory.

3. Required components in a salary increase proposal form

An effective salary increase proposal template needs to have a clear structure and complete basic components to increase persuasiveness.

3.1. Basic personal information

The first part of the salary increase proposal form should provide enough personal information so that the recipient can easily identify and process it. The information needed is:

• Full name of the applicant
• Current job title/position
• Department/division
• Time working at the company (start date)
• Employee code (if any)
• Contact information: phone number, work email

This information should be presented briefly and clearly at the beginning of the document, usually placed in the title or immediately after the title of the application.

3.2. Reasons for asking for a raise

This is the most important part of the salary increase proposal form, where the employee needs to present compelling reasons for the salary increase. This section should focus on:

• Outstanding achievements in recent period
• Results exceed KPI or set target (provide specific data)
• Significant projects successfully participated in or led
• New skills developed or certifications achieved
• New responsibilities were assigned and completed well.
• Specific contributions that have brought value to the company

Tips for effective presentation:

• Step 1: Use specific numbers to illustrate (e.g., increase sales by 15%, save costs by 20%, etc.)
• Step 2: Present in chronological order or importance
• Step 3: Clearly link personal achievements to company benefits
• Step 4: Use objective language, avoid exaggerating achievements

3.3. Desired salary

This section should state your desired salary in a reasonable and well-founded manner. It can be presented in the following ways:

• Specify the amount of increase (for example: proposed increase of 3,000,000 VND/month)
• State the percentage increase (e.g., propose a 15% increase over current salary)
• State the new desired salary (for example: the new salary is 25,000,000 VND/month)

How to determine a reasonable increase:

• Step 1: Research the average market salary for the same position
• Step 2: Evaluate individual contribution and performance
• Step 3: Consider the company's compensation policy and financial capacity
• Step 4: Propose a reasonable increase, usually between 10-20% depending on performance.

3.4. Commitment to continue contributing

The final section of the salary increase proposal should demonstrate a commitment to continuing to contribute to the company, including:

• Personal development plan for the future
• Targets and KPIs expected to be achieved
• How will it add value to the company?
• Commitment to responsibility and loyalty

This section should be presented sincerely but not too long-winded, focusing on specific and achievable commitments.

4. Salary Increase Proposal Forms (Free Download)

Below are some sample salary increase proposals that can be referenced and applied to each specific case.

4.1. Sample proposal for salary increase for individuals

This personal salary increase proposal template is suitable for office workers or departmental specialists. This template can be flexibly adjusted depending on the job position and the characteristics of each company. Below is a sample reference:

DOWNLOAD

4.2. Sample proposal for salary increase for group/department

For team leaders or managers who want to propose a raise for the entire team, the following template can be used:

DOWNLOAD

4.3. Salary increase proposal form in English

For those working in an international environment or multinational company, using a salary increase proposal template in English is necessary. This template can be adjusted to suit the company culture and the level of management to which the employee reports directly.

DOWNLOAD

5. Instructions for writing a professional salary increase proposal

Once you understand the necessary components, writing a professional salary increase proposal template requires following some specific principles and procedures.

5.1. How to present content concisely and convincingly

To create a convincing salary increase proposal, employees need to pay attention to how the content is presented:

• Step 1: Define a clear layout - Arrange the sections in logical order, each section should focus on a specific content
• Step 2: Use professional language - Use polite, formal but easy to understand language
• Step 3: Write briefly and concisely - Each paragraph should focus on one main idea, avoiding repeating information.
• Step 4: Check for spelling and grammar errors - Make sure the text is free of spelling, grammar, and punctuation errors
• Step 5: Use proper formatting - Align margins, use readable fonts, and appropriate sizes

A professional salary increase proposal template is usually 1-2 pages long, enough to present complete information but not too wordy.

5.2. Tips to help your application get approved quickly

In addition to content and presentation, there are a few tips to help increase your chances of getting your application approved:

• Step 1: Choose the right time - Submit your application after completing a major project or during a periodic review period
• Step 2: Consult with colleagues - Ask for advice from people who have experience or have successfully asked for a raise.
• Step 3: Prepare for the face-to-face interview - After submitting your application, prepare your arguments in advance when you are called for an interview.
• Step 4: Build a good relationship with your manager - Build a positive relationship before asking for a raise
• Step 5: Be patient and professional - Don't pressure or appear impatient after submitting your application.

6. Mistakes to avoid when writing a salary increase request

Avoiding common mistakes will increase your chances of success when asking for a raise.

6.1. Unreasonable salary proposal

One of the most serious mistakes when writing a salary increase proposal is requesting a salary that is unrealistic.

How to avoid this error:

• Step 1: Carefully research the average salary for the same position in the market.
• Step 2: Refer to reputable salary websites such as VietnamWorks, TopCV, or Glassdoor
• Step 3: Talk to colleagues in the same industry to get a realistic view
• Step 4: Objectively evaluate your own abilities and contributions
• Step 5: Propose a reasonable increase (usually 10-20%)

6.2. Comparing with colleagues or complaining about the company

Comparing your salary to your coworkers or complaining about the company in your raise request is a big mistake.

Negative impacts:

• Creates an unprofessional and unconstructive impression
• Reduces the persuasiveness of the application
• Can cause stress in the work environment
• Create a negative impression of work attitude

How to avoid this error:

• Focus on individual achievement and contribution
• Use objective data and figures
• Present your wishes positively
• Show respect for the company and your colleagues

Other mistakes to avoid when writing a salary increase proposal:

• Use emotional language or threaten to quit
• Give personal reasons unrelated to work
• Writing is too wordy or lacks structure
• Not providing enough specific evidence of achievement
• No spelling and grammar check

Above, 1C Vietnam has suggested some salary increase proposal templates to help employees present their wishes in a professional and effective manner. Drafting a quality proposal template with full information, convincing reasons and reasonable salary will significantly increase the possibility of approval. In addition, avoiding common mistakes such as comparing with colleagues or giving an unreasonable salary also contributes to the success of the proposal.