10+ new and most accurate appointment decision samples in 2024
To complete the process of transferring positions and receiving new positions for employees, businesses need to use appointment decision forms . This is an important document and needs to be drafted properly. Depending on the organizational model or position, decision patterns will vary. In the article below, 1C Vietnam has compiled a full list of common decision forms for businesses to refer to.
1. What is an appointment decision?
An appointment decision is a document that assigns a person or group of people to take on a certain position or role in an organization. Appointment is applied in State agencies and businesses.
Appointment decisions are expressed through written forms, documents or notices in accordance with regulations and are often authenticated by competent individuals and organizations. This is an important basis for relevant parties (including appointees) to record and enforce.
2. Download 10+ sample appointment decision Word files
Depending on the operating model and specific regulations of each organization, the appointment decision will be drafted accordingly. However, most appointment decision forms have complete information and are drafted in accordance with the format and regulations of the Law. Below are samples of accurate appointment decisions according to the Law, compiled by 1C Vietnam for your businesses to refer to, saving time on the drafting stage.
2.1 Sample appointment decision for state agencies
The organization and activities of State agencies are clearly regulated by law. Therefore, the position appointment process also requires documents that are accurate in content and format in accordance with the law. Below is a suggested sample appointment decision for 1C Vietnam State agencies.
2.2 Form of appointment decision for Joint Stock Company
The appointment of positions in a Joint Stock Company requires approval from all members of the Board of Directors. After meeting and agreeing, businesses can use the appointment decision form below to notify that the appointment process has been completed and begin the implementation process.
2.3 Form of appointment decision for LLC
Depending on the number of members of the LLC, the right to appoint positions will be decided by the company President or the Council. Enterprises can download the appointment decision form below and edit the information to best suit the characteristics of the enterprise.
2.4 Sample decision to appoint Director position
The position of Director is an extremely important position in an enterprise, responsible for operating the enterprise according to the set goals, mission and core values. Therefore, the process of appointing Directors is often decided by the Company Council or individuals holding the highest authority. Below is a sample decision to appoint a Director for businesses to refer to.
2.5 Sample decision to appoint Deputy Director of the company
After deciding on the Director position, businesses will often appoint a Deputy Director position to support and directly manage specialized departments. Refer to the sample decision to appoint Deputy Director below:
2.6 Sample decision to appoint department head
The department head is the person who will directly manage the activities of members in the specialized departments of the enterprise. This position is usually appointed by the Board of Directors and competent individuals. Below is a commonly used sample decision to appoint a department head.
2.7 Sample appointment of company chief accountant
The Chief Accountant position plays an important role in business operations. The chief accountant will work directly with most of the company's departments, so after appointment, the business needs to immediately notify the decision so that the departments can grasp the information. Below is a sample decision to appoint the company's Chief Accountant.
2.8 Sample decision to appoint production team leader
The production team leader will directly supervise issues such as input materials, staff management, goods output, etc. Enterprises can refer to the sample decision to appoint the production team leader. down here:
2.9 Sample appointment of personnel in the company
This is the most common form of appointment decision because the transfer of new positions to employees in the enterprise happens quite often. Businesses can refer to the sample below to save drafting time.
2.10 Sample decision to appoint officials and civil servants
The decision form for appointment of civil servants will be different from that of personnel in the enterprise. Refer to the sample below:
3. Necessary contents in the appointment decision form
Based on Decree 30/2020/ND-CP, appointment decision forms need to fully ensure the following basic contents:
- National name and motto;
- Name of agency, enterprise or appointing unit;
- Decision number;
- Place and time of decision making;.
- Name of the decision and content of the decision;
- Basis for decision;
- Information of the person appointed, authorized to appoint, and the person receiving the appointment decision. (For example: full name, date of birth, gender, CCCD number, current position,...);
- Place to receive decision;
- Position of the person making the appointment decision;
- Signature and full name of the person making the appointment decision.
4. When should an appointment decision be made?
According to the provisions of the Enterprise Law 2020, cases where appointment decisions need to be used include:
- The owner of a one-member LLC appoints the position of Chairman and Controller of the Company and members of the Council.
- For LLCs with 2 or more members, the Board of Directors appoints the positions of Director/General Director, Chief Accountant and Manager.
- The General Director/Director of Joint Stock Companies and LLCs with two or more members shall appoint management positions, except for positions under the authority of the Board of Members and Board of Directors.
- The President or the State Enterprise Council appoints the General Director and Director positions.
5. Who has the authority to decide on appointment?
Appointment decisions are of special importance to the apparatus of agencies and organizations. Therefore, not everyone has the right to make this decision. Based on the Enterprise Law 2020, subjects with authority to make appointment decisions include:
- For a one-member LLC: The owner has the right to appoint positions such as Chairman, Chairman of the Board of Directors, Director, and General Director. The Board of Directors has the right to appoint lower positions.
- For LLCs with two or more members: The Board of Directors has the right to appoint most senior positions, while lower-level positions are similar to other companies.
- For State-owned companies: The Chairman of the Board of Members is appointed by the Central department or the owner of the agency with the right to appoint senior positions, while lower-level positions are similar to other companies.
- For Joint Stock Companies: The Board of Directors has the highest authority in appointing senior positions. Lower level positions are similar to other companies.
6. Some notes when appointing personnel
When appointing personnel to any position in the company, businesses also need to keep in mind the following:
- Cases requiring the use of appointment decisions: Pursuant to the Enterprise Law 2014, the appointment of members of the Board of Directors; appointment of Director; Appointment of Chief Accountant; Appointment of the Supervisory Board and Appointment of Auditors must require announcement of the appointment decision.
- Authority to appoint: The right and authority to appoint are specifically stipulated in Chapter II, Section 2, Article 73 to Article 82, Enterprise Law 2014. Accordingly, depending on the powers and positions of appointment, the authority to appoint Responsibility will belong to different individuals and organizations.
- Appointment term: Depending on the regulations of each enterprise, the appointment term will be different. Enterprises set deadlines based on actual needs and provisions of law for each specific appointed position.
- Other notes: The appointment process needs to ensure compliance with the provisions of law and agreed internal enterprise regulations. In addition, businesses should evaluate the experience and capacity of the appointed person to ensure fairness and suitability.
- Applying technology to evaluate and appoint personnel: With a large number of employees and departments, considering appointment to positions will be much easier with the support of professional software such as 1C:Company Management. With human resource management features through data and performance reports, managers can evaluate the suitability, capacity and experience of candidates when making an appointment. In addition, the software also automatically updates information related to personnel when appointed to a new position such as responsibilities, salaries, bonuses, departments, etc.
Thus, in the above article, 1C Vietnam has compiled popular appointment decision templates for businesses to use in necessary cases. This is an important document that has a direct impact on the enterprise's apparatus, so the drafting and publication process must comply with the provisions of law. If businesses want to learn more about human resource management solutions as well as evaluate professional employee capabilities to support the appointment process, they can refer to 1C:Company Management. Please contact 1C Vietnam immediately for detailed advice