7 effective project management models commonly used today

A suitable project management model is an important factor, helping businesses ensure that work is implemented and completed on schedule and within budget. In this article, 1C Vietnam will provide businesses with detailed information about 7 effective project management models today.

1. 7 detailed project management models to support businesses effectively

A project management model is a set of principles, techniques, and tools used to plan, execute, and control a project. An appropriate project management model will help businesses achieve project goals effectively, saving time and costs.

Below are popular project management models that businesses can refer to:

1.1. Agile management model

The Agile project management model is a project management method based on flexibility and adaptation to change. This model focuses on dividing the project into short phases (sprints) and developing part of the product in each sprint. After each sprint, the product will be tested and adjusted to ensure it meets customer needs.

The Agile model brings many important meanings to the project, including:

• Allows projects to adapt quickly to changes in the market, customer needs or other factors. This helps minimize risk and ensure the project always meets user needs.
• Emphasizes interaction between project team members and customers, helping to ensure projects are developed based on actual user needs.
• Support project team members to focus on developing high-quality products through regular product testing and adjustments.

The Agile project management organizational model is widely applied in many different fields including:

• Software Development.
• Product design.
• Business such as marketing, sales and customer service.

1.2. Scrum project management model

The Scrum project management model is a variation of the Agile model. Similar to Agile, the Scrum model also divides the project into short phases, called sprints. Each sprint usually lasts from 1 to 4 weeks and the project team will create a complete or nearly complete product to present to the customer at the end of each sprint. The highlight of the Scrum model is having a Scrum master (the ability to delegate responsibility) to monitor implementation progress and support timely resolution of problems that arise in a project.

The Scrum model brings many meanings to project management, including:

• Enables project teams to adapt to changes in customer requirements or development environments.
• Focus on product development in each phase, helping the project team detect errors early and promptly fix them.
• Helps focus on important tasks and priorities, thereby improving work efficiency.
• Encourage regular interaction between customers and development teams, helping to ensure the product meets customer requirements.

The Scrum model can be applied to many types of projects, including:

• Software Development.
• Developing information technology products.
• Research and development.
• Manufacture.
• Service.

1.3. WaterFall project implementation management model

The Waterfall model, also known as the waterfall model, is a project management method based on a sequential and sequential design process. Accordingly, the tasks are performed in order and each specific stage must be completed before moving on to the next stage.

The Waterfall model brings many important benefits in project management including:

• Clearly define project requirements and work to be performed.
• Assign specific tasks and responsibilities to each member.
• Monitor and control project implementation progress.
• Ensure projects are completed on time, on budget and with quality.

The Waterfall model is widely applied in many fields including:

• Software Development.
• Infrastructure construction, such as building factories, roads, bridges, etc.
• Producing goods, for example, manufacturing cars, phones,...
• Services, such as website development, mobile applications,...

1.4. Project management model using Gantt chart

A Gantt chart is a type of horizontal bar chart used to display the start date and completion duration of each task in a project. This chart was developed by Henry Gantt in the early 20th century and is one of the most popular project management tools today.

Gantt charts are important in project management, specifically:

• Helps project managers determine the tasks that need to be performed, the start and completion time of each task, as well as the dependencies between tasks.
• Support administrators in monitoring project progress, detecting tasks that are delayed or behind schedule to take timely corrective measures.
• Allows managers to control the resources, finances and personnel used for the project.

Areas where Gantt charts can be applied include:

• Engineering: construction, production, installation,...
• Business: marketing, sales, product development,...
• Education: building training programs, organizing events,...
• Health: research, drug development, medical examination and treatment organization,...

1.5. CPM project management organizational model

The CPM (Critical Path Method) project management model is a time analysis and project planning method based on determining the project's critical path. The critical path is the series of activities with the longest execution time, determining the project completion time.

CPM has important significance in project management, specifically as follows:

• Helps determine project completion time based on the estimated duration of activities on the critical path.
• Assist in identifying important activities that need to be prioritized to ensure the project is completed on time.
• Allows for more detailed and rigorous project planning, ensuring the project is carried out on schedule and on budget.
• Helps monitor progress, identify arising problems and provide timely corrective measures.

The CPM project management model is widely applied in many different fields, including:

• Construction: factory construction, road construction, bridge construction,...
• Industry: new product development, factory expansion,...
• Services: deploying information systems, training staff,...

1.6. Six Sigma project management organizational model

The Six Sigma model focuses on quality management and improving business processes based on statistics to find errors (defects), determine the cause of errors and handle errors to increase process accuracy. submit.

The Six Sigma model has important implications in the project, specifically:

• Identify and eliminate sources of errors and risks in the project. This helps the project be completed on time, on budget and meet quality requirements.
• Support managers to improve project efficiency and productivity through reducing waste, eliminating unnecessary activities and optimizing processes.
• Allows businesses to improve the quality of the final product or service, which increases customer satisfaction.

The Six Sigma project management model can be applied in many different areas, including:

• Manufacture
• Service
• Finance
• Information technology

1.7. Kanban project management model

Kanban is a project management model based on a continuous workflow in which work is added to the system as capacity is available to handle it. Kanban focuses on optimizing workflow and improving performance by visualizing work, limiting work in progress (WIP), and promoting continuous improvement.

The Kanban model brings many important meanings to project management, including:

• Provides an overview of all the tasks being worked on, making it easier for the project team to track progress and identify responsibilities.
• Allow members to adapt their workflow to the changing needs of the project.
• Helps project teams focus on the most important tasks and avoid becoming overwhelmed.

The Kanban model can be applied to many types of projects, including:

• Software Development
• Manufacture
• Customer service
• Marketing
• Sell

2. How to determine the appropriate project management model for your business

Choosing the appropriate project management organization model is extremely necessary and has a direct impact on the final result. Here's how to determine the right project management model for your business:

• Assess project complexity: Based on factors such as customers, resources, tools, time,..., businesses need to assess the complexity of the project. The more complex the project, the more it needs a flexible management model that can adapt to changes.
• Consider the flexibility of the working environment: If the working environment is dynamic and flexible, you should choose the Agile model. On the contrary, if the working environment needs stability and planning, you should choose the Waterfall model.
• Evaluate the value and impact of the model: Enterprises need to evaluate different project management models, considering which model brings the most value and has the least negative impact on the project.
• Determine the project's goals: The project's goals are an important factor in deciding to choose a project management organization model. Businesses need to choose a model that suits the project's goals to achieve the highest efficiency.
• Unify and build a project management model: Enterprises need to agree with stakeholders on the project management model. This model needs to be consistent with the actual capacity of the business, avoiding choosing a "hot" model that is not suitable for actual conditions.

3. Office Software 1C:Document Management supports comprehensive project management

Currently, in addition to applying project management models, many businesses are looking towards comprehensive solutions, increasing the ability to flexibly adapt to change. In particular, project management software is considered a trend that businesses prioritize and choose.

Comprehensive digital office software 1C:Document Management is an automation solution that helps businesses manage documents, processes and operate work effectively. The solution is developed based on an advanced technology platform, capable of centrally storing structured and unstructured information on a single system. Thanks to that, businesses can manage work remotely anytime, anywhere, even on mobile devices. This helps save costs and increase operational efficiency.

Below are some specific features of 1C:Document Management software that help support comprehensive project management:

• Project plan management: Software helps businesses build detailed project plans, including stages, tasks, tasks, deadlines, resources,... Project plans can be presented in the form of a Gantt chart, helping managers easily monitor and evaluate project implementation progress.
• Manage all work items: 1C:Document Management allows managers to track all employee work items as well as project progress.
• Control project progress: The software provides reminders for each task, helping leaders and employees easily track and handle work. Managers can approve work extensions as well as set important Milestones checkpoints, helping businesses become more flexible and easily track and control the progress of each phase of the project.
• Diverse, intuitive reporting system: 1C:Document Management software provides overview and detailed reports on project progress, costs, human resources,... From there, managers can easily monitor and evaluate project performance.

With comprehensive support features and tools, 1C:Document Management software is an effective solution to help businesses manage projects automatically, saving time and costs.

Thus, each project management model has its own advantages and disadvantages. Therefore, choosing an effective management model should be based on factors such as project characteristics, customer requirements, resources and experience of the project management team. For consulting support on project management solutions suitable to the specific characteristics of each business, please contact 1C Vietnam immediately!