What is Multitask? Advantages, disadvantages and ways of multitasking
What is Multitask ? Multitasking is not simply about doing multiple tasks at the same time, but also about the ability to do work and manage time effectively. This skill requires flexibility, meticulousness and patience from managers. Join 1C Vietnam to learn how to optimize Multitask skills in this article!
1. What is the concept of Multitask?
Multitasking is the ability to perform or handle multiple work tasks at the same time. This is an important skill in everyday life when it comes to optimizing time. In addition, in today's era with the rapid development of technology and increasing job requirements, Multitask skills are increasingly appreciated.
Multitasking is not simply doing multiple things at the same time, but also includes the ability to divide time, manage focus, and manage resources effectively to complete assigned tasks.
Multitask example:
- Cooking and listening to podcasts at the same time
- Participate in meetings and respond to customer emails
2. Advantages of Multitask
In today's ever-evolving life, Multitask skills are increasingly emphasized, especially in the office environment. Below are the outstanding advantages of Multitask such as:
2.1 Save time
Instead of focusing on just one task and waiting until the job is completed, Multitask skills help managers combine many different tasks in the same period of time. This helps save working time, increase working efficiency and minimize unnecessary waiting time.
2.2 Cost savings
Having employees equipped with Multitask skills in a business helps take on multiple tasks at the same time, instead of having to hire multiple people for each separate work task. Thereby, businesses can also optimize costs, resources and increase organizational flexibility.
2.3 Increase work efficiency
Multitasking skills help increase work productivity by undertaking and completing multiple tasks in the same time frame. This helps optimize time and improve labor productivity.
3. Disadvantages of Multitask
Besides, if managers do not do it properly, Multitask can bring many consequences, affecting the quality of work, including:
3.1 Working inefficiently
Multitasking means the brain divides its attention so it can do many things at the same time. However, the brain is not designed to perform multiple tasks at once without building an appropriate strategy and can even be damaged when operating at maximum capacity. According to a study at the University of Sussex, constant multitasking actually damages the brain.
3.2 Reduced work efficiency
Many people think that multitasking can improve their work performance. However, this is a completely wrong view. If this skill is not performed properly, it can be counterproductive, overlapping and confusing information, thereby failing to complete the assigned work.
3.3 Not developing skills in depth
Multitasking causes distraction and makes it impossible for managers to focus on developing skills in depth. They can only learn and work on the surface of many fields without achieving a deep level of understanding or specialized skills and thereby eroding their expertise over time.
3.4 Causes negative emotions if work overload occurs
When Multitasking skills are not implemented properly, managers will not be able to follow a specific plan. This leads to anxiety about whether the work will be successful or not.
3.5 Failure to optimize execution time
Multitasking at work but not knowing how to manage time will cause the execution time to not be optimal in multitasking skills. This causes managers to spend more time finding ways to solve the problem. Furthermore, even though the time spent switching from one job to another is not much, this transition can still waste unnecessary time.
4. Solution for training multitasking skills
4.1 Application to unimportant work
Multitasking will not negatively impact the results of work but will also improve productivity if it is a group of tasks that are not important and can be easily done without thinking too much. For example, resting during lunch break, discussing work with colleagues, etc. When working, managers can use Multitask if the manager has mastered that task, without spending too much time. a lot of effort.
4.2 Make a list of jobs of similar nature
When managers need to handle multiple tasks simultaneously, the first step to take is to create a task list. Making a list will help organize everything systematically, ensuring that no detail of the job is missed. Next, it is necessary to learn how to prioritize tasks. Identify the most important tasks to prioritize first. This priority skill will maintain balance and work progress when multitasking.
4.3 Reduce distractions from online channels
Notifications from emails, messages from colleagues and customers often interrupt us from our work flow. However, they are an indispensable part. So, when faced between responding to communication channels and completing the task at hand, prioritize and complete one thing first. Build a professional workspace by minimizing distracting factors such as the sound of text messages, phone calls or unexpected noises from mobile devices and computers.
4.4 Practice multitasking skills
Similar to other soft skills, Multitask skills can also be improved if managers know how to practice. Research has shown that our brains can increase their working speed and develop multitasking abilities through practice.
Above is all the information about what Multitask is that 1C Vietnam wants to send to you. Hopefully this article will help you better understand Multitask and know how to apply this skill in work and daily life to achieve the highest efficiency.