Using effective cold storage management software helps businesses strictly control goods, ensure quality, limit loss and increase productivity. In this article, 1C Vietnam will introduce in detail the top 4 useful and professional cold storage management software .

1. Difficulties in cold storage management process

Cold storage management is a complex and demanding process. Businesses may encounter difficulties when managing cold storage including:

• Difficulties in preserving food: Food is a special commodity with high requirements for preservation. Each type of food has its own requirements for temperature, humidity, brightness, etc. If not stored properly, food will easily spoil, reduce quality and cause safety problems. food.
• Difficulty in time management: Cold storage management requires smooth coordination between departments from importing goods, checking inventory, exporting goods, etc. If you do not manage time well, tasks will be delayed. overlap, causing congestion and loss of goods.
• Difficulty maintaining food quality: Food quality is an important factor affecting the reputation of a business. However, food is a commodity that is susceptible to quality changes due to the impact of many factors such as environment, weather, etc. Therefore, maintaining food quality in warehouses is an endless challenge. small.
• Difficult to track products: With a large and diverse number of products, tracking products in the warehouse is a complicated issue. Without an effective warehouse management system, product tracking will be difficult, leading to loss and errors.

2. Benefits of cold storage management software

Warehouse management software is a technology solution that helps businesses effectively manage cold storage operations. Software brings many benefits to businesses including:

2.1. Limit errors in work

Cold storage management is a job that requires high precision, especially in industries such as food, pharmaceuticals, medicinal herbs, etc. Cold storage management software allows businesses to automate the management process. management, thereby minimizing errors in work including:

• Warehouse entry: Wrong quantity, wrong value, wrong goods information,...
• Export to warehouse: Wrong quantity, wrong unit, wrong value,...
• Warehouse inventory: Missing goods, excess goods, wrong value of goods,...

2.2. Information security

Cold storage management software helps businesses securely secure information by using a data encryption system, granting access rights to users and storing data on the cloud system. Information that needs to be kept confidential in cold storage includes:

• Information about goods: Product code, quantity, value, expiration date,...
• Information about suppliers and customers.
• Information about export and import activities.

2.3. Easily manage inventory quality

When using warehouse management software, businesses can easily control the quality of goods in the warehouse by storing information about the expiration date, storage conditions, etc. of each item. Thanks to that, businesses can promptly detect and handle substandard goods, avoiding damage.

2.4. Control inventory

Cold storage management software helps businesses control inventory effectively by tracking the quantity of imported, exported, and in-stock goods. Thanks to that, businesses can promptly adjust the amount of warehoused goods to meet market demand, minimizing unnecessary inventory costs.

3. Outstanding features of cold storage management software

Cold storage management software has become a trend that many businesses trust and choose because it is a useful tool, possessing many outstanding features in the management process. Specifically:

3.1. Fully detailed management of goods information

Goods information is one of the most important factors for cold storage management. The software will support businesses in storing complete and detailed information about goods including name, code, value, quantity of goods, unit of measure, warehouse receipt date, expiry date, characteristics, etc. origin,...

Full storage of goods information helps businesses easily control the status of goods in the warehouse, avoiding loss and damage. At the same time, commodity information is also an important basis for businesses to perform other tasks such as sales planning, reporting,...

3.2. Managing partners and suppliers

Partners and suppliers are parties that have a direct relationship with the purchasing activities of the business. Therefore, strict management of partners and suppliers is essential. Cold storage management software supports storing full information about partners and suppliers including name, address, phone number, email, business field, transaction history...

The partner and supplier management feature allows businesses to easily track purchase orders, payments, etc. In addition, this is also an important basis for businesses to choose partners and suppliers. prestige and quality.

3.3. Warehouse import and export management

This is one of the most important functions of cold storage management software , fully supporting warehouse import and export operations, including:

• Warehousing: Create import slips, monitor the warehousing process, check quantity and quality of goods.
• Warehouse release: Create delivery notes, track the warehouse release process, control the quantity of exported goods.
• Warehouse transfer: Create warehouse transfer slips, track the warehouse transfer process, ensure accuracy in inventory management.

Thanks to that, businesses use cold storage management software to help strictly control goods in the warehouse, preventing product loss or damage. Besides, warehouse import and export information is also an important basis for businesses to plan purchases and sales, report inventory,...

3.4. Control inventory quantity

The software helps businesses control the quantity of goods in stock, the location of each item and compare it with the quantity recorded on paper. This helps employees not spend too much time counting quantities, making it convenient for managers when needing to adjust inventory quantities.

3.5. Provide statistical reports

Based on detailed and specific data collected and stored in the system, businesses can export reports easily and quickly. This summary information is guaranteed to be accurate, honest and objective. Through inventory reports, warehouse import and export reports, warehouse cost reports, and sales analysis reports, businesses can grasp the operational situation of cold storage in an overview and detail. This is an important basis for managers to make business decisions and manage warehouses more effectively.

4. Top 4 effective cold storage management software

Below are 4 quality and effective cold storage management software that businesses can refer to and use:

4.1. 1C:Company Management software supports automatic warehouse management

1C:Company Management software is a comprehensive business management solution, developed on a modern technology platform with powerful, highly customizable features. Software helps businesses automate business processes, connect departments and improve operational efficiency.

1C:Company Management software provides all the necessary features for businesses to effectively manage cold storage, including:

• Automatically calculate the cost of materials: The software will automatically calculate the cost of materials based on input information, helping businesses manage budget resources and avoid losses.
• Set maximum and minimum inventory limits: Businesses can set maximum and minimum inventory levels of finished products and supplies, helping to ensure the availability of goods and avoid shortages.
• Monitor the situation of export and import of warehouse: The system will regularly monitor the situation of export and import of warehouse, helping to control the quantity and warehouse address of finished products, avoiding surplus or shortage.
• Prepare diverse and intuitive inventory and material reserve reports: The report will fully note the increase and decrease in the number of finished products, helping businesses conduct periodic inventory counts.
• Storing material information in the warehouse: The software will fully store product information and data, supporting the process of exporting, importing or updating inventory.
• Managing the arrangement of goods: 1C:Company Management provides a feature to manage the arrangement of goods, allowing you to locate the storage location of each item. Businesses can also use this feature to track the storage status of goods such as the number of goods remaining, the date of receipt, and the date of release.

4.2. NHS COLD STORAGE cold storage management software

NHS COLD STORAGE cold storage management software is a product of Nguyen Hoang Technology Company Limited, designed with management modules for each certain process.

The main features of the software include:

• Monitor import and export status and inventory in warehouse.
• Monitor warehouse transportation status.
• Manage inventory quantity.

4.3. VietFul cold storage management software

VietFul cold storage management software is a solution designed based on the Fulfillment By Amazon warehouse operating technology platform, providing a number of basic features, including:

• Arrange and store goods.
• Manage the arrangement of goods.
• Count inventory over time.
• Carry out packaging as required.

4.4. WeUp ERP cold storage management software

WeUp ERP is business management software, integrating warehouse management features, helping to accurately track goods in the warehouse from import and export, inventory, counting to transfer.

Main features of the software include:

• Manage export and import activities.
• Monitor goods status and expiration date.
• Intuitive statistical reports.

Above are the top useful and professional cold storage management software in 2023. Using the software will support businesses in automating effective warehouse management. For quick, specific consulting support on warehouse management software, please contact 1C Vietnam immediately.