Top 5 office software for safe storage and information security

In the modern digital age, information storage and security have become a top priority. With the development of technology, there are many archival software to help businesses manage documents, records, and documents more easily. In this article, 1C Vietnam will introduce the top 5 scientific and convenient archive management software, ensuring data safety and security.

1. General understanding of archival software

Archiving is an important job in an office environment. The main task of archivists is to arrange, classify, preserve and manage the integrity of these documents to meet the needs of searching, accessing and using information.

At that time, archival software is an effective support tool to help businesses manage documents, documents, records,... in a smart, intuitive, and easy-to-control way. This reduces the burden and risk of losing important data compared to traditional storage methods.

2. TOP 5 effective archive management software

Below is a list of the top 5 highly rated archive software today. Thanks to great features and performance, these archive management software will help you manage scientific documents, saving you time.

2.1. Office software No. 1C:Document Management provides superior archive management

Digital Office Software 1C:Document Management is a solution that supports automation in digitizing documents and managing work. Developed based on advanced technology, the software allows to store and manage all types of documents (outgoing and incoming documents, internal documents, contracts) intelligently on a single system. With outstanding features, the solution helps advanced searches based on metadata quickly access related documents, creating a seamless information retrieval flow, helping users continue their work smoothly, without interruption. interrupted due to spending too much time searching for documents manually.

Below are the outstanding features of 1C:Document Management in archive management:

• Store, systematize and centrally manage documents in electronic format after the digitization process, helping to save storage costs and manual management manpower.
• Provides a powerful search engine, allowing users to search for text and documents based on criteria such as keywords, date, sender, category, etc. Search engine by metadata 1C:Document Management can also search by information in the document, searching accurately down to each letter and number.
• Provides the ability to decentralize access to documents and documents, helping to secure important information, ensuring that only authorized people can access necessary content.
• Allows tracking editing history and updating to the latest version.
• There is a mobile application to help users conveniently manage documents anytime, anywhere.

2.2. Bitrix 24 archiving software

Bitrix24 is archival software that provides a solution for managing documents and archives in businesses. With an intuitive interface, users can easily upload, share, and search documents.

Outstanding features of Bitrix24 include:

• Effective search helps users view information on the system.
• Full edit history makes it easy to restore previous versions of documents.
• Supports document editing.

2.3. Cloudoffice free archive management software

Cloudoffice software is also one of the archive software for businesses. Cloudoffice helps office staff optimize administrative work, saving time and personnel costs.

Outstanding features of Cloudoffice include:

• Arrange and manage documents according to time and relevant events.
• Track text editing history and update to the latest version.
• Statistics and printing documents according to legal regulations.

2.4. Doc Eye archive management software

Doc Eye is clerical management software that supports storing and using documents in businesses. The software has features that allow collecting, processing and managing incoming documents, records, etc. on the electronic system.

Doc Eye's outstanding features include:

• Receive, assign, look up, and manage incoming documents.
• Create, review, look up, summarize and report sent documents.
• Send and receive documents via email.

2.5. Lac Viet DMS archive software

Lac Viet is an archive software that helps manage records and documents. This tool supports collecting, exploiting, storing, and reporting statistical data in the business environment.

Outstanding features of Lac Viet include:

• Manage records in different warehouses, including dedicated and temporary warehouses.
• Collect, store, edit, use and search statistical data.
• Support registration, renewal and loan of documents through a convenient software system.

3. Why should you use archival software?

Using archival software brings many benefits to businesses. The software not only helps improve document management but also brings many outstanding advantages including:

3.1. Save time and money

Converting from paper office to electronic office software helps businesses save time and costs to create, store, and process documents. Centralized database helps avoid wasting time looking up and tracking records; Reduce costs of stationery, printing and personnel for archives.

3.2. Improve working efficiency

All file management operations are performed on the system, helping to save time and focus on more important work. In addition, the software allows you to access and monitor work progress from anywhere, increasing work productivity.

3.3. Integrates many office utilities

Archiving software integrates many notable utilities to enhance business productivity:

• Fast communication: Users can discuss, send messages and post announcements to exchange information easily through the software system.
• Personal calendar management: Users can organize their work scientifically through personal calendar management on the software.
• Synthesize and evaluate work performance: The software provides features to synthesize and comprehensively evaluate work performance, thereby helping users build new plans effectively.

3.4. Store data safely and securely

Clerical management software has overcome the disadvantages of traditional document storage, ensuring safety and information security. All records and documents are stored in a single database, accessible only to authorized persons, helping to minimize the risk of data loss and leakage.

Above, 1C Vietnam has suggested the top 5 professional office and archive software to help improve office work performance. The software allows to store and manage documents quickly and scientifically, minimizing security risks or costs compared to traditional methods. To receive support with the tools most suitable for your business characteristics, please contact 1C Vietnam now!