What is warehouse management using QR Code? Benefits of using QR Code

Warehouse management using QR Code is currently the trend of choice for many users thanks to its superior utilities and effective support for business operations. So what is warehouse management using QR Code? What benefits will businesses receive when using QR Code? Let's find out more details with 1C Vietnam in the content below.

1. What is warehouse management using QR Code?

Warehouse management with QR Code is the use of QR Code to manage and track information about items, products or items in a warehouse or storage system. QR Code (Quick Response Code) is a type of matrix code capable of storing information in the form of images scanned by a mobile phone camera or QR Code reader device. When applied in warehouse management, QR Codes can be printed or attached to products or items in the warehouse to easily identify and track them.

*Warehouse management using QR Code is when businesses use QR Code to manage and track information about items*

As technology increasingly develops, many companies store information encoded with QR Code instead of using traditional methods such as paper spreadsheets and Excel. Warehouse management system using QR Code usually includes the following main activities:

Create QR codes: Each product or item in the business's warehouse will be associated with a unique QR code containing information such as product name, SKU code, production date, expiration date, etc.
Scan QR codes: When storing or transporting goods, employees use mobile devices or QR code readers to scan codes on products. At that time, information about the item is captured and recorded into the warehouse management system.
Inventory Tracking: Warehouse management systems track inventory quantities and update product information such as remaining quantity, warehouse location, and other related information.
Tracking export and import of warehouse: The system records the export and import history of each product, helping managers easily track the flow of goods in the warehouse.

Using QR codes in warehouse management can improve management efficiency, save time and reduce the risk of errors, especially for businesses with a large number of products and items in stock.

2. How is warehouse management using QR Code different from barcode?

QR Code or traditional barcode both provide the ability to encode internal data and allow users to provide information about products, goods, and services for inventory, payment, arrangement, etc. .to improve convenience for businesses. However, warehouse management with these two barcode classifications still has some basic differences.

*QR Code and traditional barcode still have many differences that need to be noted*

Below is a table comparing the differences between warehouse management using QR Code and traditional barcode:

Manage inventory using QR Code	Warehouse management using traditional barcodes
Structurally, QR codes are represented by a series of rectangles, dots, hexagons, and other geometric patterns.	Created by parallel lines of black lines and spaces.
Can store a lot of inventory data (about 7000 characters).	Saves very little inventory data (8-25 characters).
Ability to record 2-way information.	Only records 1-way information.
A variety of scanning devices include smart phones and barcode readers.	Can only be read with barcode readers.
Flexible scanning range far and near depends on code size.	Scanning range is limited to about 30cm - 5m.
Ability to add logos and change colors.	There is no ability to add logos or change colors.
Ability to scan codes quickly and sensitively from many angles.	Low code scanning ability, slower speed.
Data can be repaired and recovered if the code surface is damaged or scratched with error rates ranging from 7 to 30%.	It is impossible to repair and restore data when the code surface is damaged or scratched.
High information security by uniquely identifying an object for management and warning purposes when used.	Low information security due to simple data encryption by differences in distance and size of parallel bars.

In short, although used by businesses in the warehouse management process, QR Code still possesses more modern and advanced features than traditional barcodes.

3. Benefits of using QR Code for warehouse management

The reason why more and more businesses in the market are switching to managing warehouses with QR codes is because this form has many benefits and can have a strong impact on the future growth of businesses, specifically :

Automatically create warehouse import/export tickets: When the employee scans the QR code printed on the product, the import/export quantity is immediately recorded on the device and sent to the software to automatically create a ticket. This allows businesses to minimize errors and confusion.
Easy warehouse management: After many manual activities are converted to QR Code warehouse management , the process of recording parameters related to exported, imported or inventory product data will quickly overcome problems. errors or problems encountered, ensuring high accuracy and updates. This is a favorable condition to help the enterprise's material warehouse management process easily and effectively.
Save time: Employees do not have to spend a lot of time searching for products in the warehouse, just by scanning the QR code with a smartphone or code reader, the system will provide specific information about the location of the product. items in stock. This allows businesses to manage many different warehouse locations at the same time.
Support businesses to be proactive in production: By managing warehouses with QR codes, businesses can easily track the status of products in their warehouse. From there, the company can proactively estimate production scale and avoid inventory or lack of goods.
Cost savings: By using QR Code for management, businesses can reduce the number of workers in the warehouse but the accuracy in each step is high. From there, costs in controlling goods are cut, helping profits increase significantly.
Sales reports: Warehouse management with QR Code also helps businesses have a clear, detailed view of products with specific information such as which items are selling well, generating high and low sales. ,... This is an important foundation that allows businesses to get an overview of the warehouse situation, creating favorable conditions for estimating production plans.
Ensuring high information security: QR Code uses the latest cloud computing technology. All product data is stored on the server. Therefore, businesses do not have to worry about damage or viruses when using QR codes to manage inventory.

*Using QR Code to manage warehouse brings many benefits to businesses*

4. 1C:Company Management software automates warehouse management for businesses

1C:Company Management software is an open solution that helps businesses automate management according to different models. The solution connects sales, purchasing, production, warehousing, finance, human resources, payroll, and CRM departments on a single software system, helping businesses save time, costs, and increase revenue. revenue. Depending on the specific requirements of each business, all features can be adjusted to bring maximum convenience to users.

*1C:Company Management software supports businesses in automating warehouse management*

1C:Company Management solution provides all necessary and outstanding features for warehouse management including:

Allows calculating raw material costs: 1C:Company Management software supports calculating raw material costs quickly and accurately. On that basis, businesses can control budget sources, avoid shortages and unnecessary incidents.
Set inventory limits: The solution supports companies in setting maximum inventory levels, minimum inventory levels and alternative materials when deploying production. From there, businesses avoid surplus situations leading to waste and capital stagnation, ensure product availability and reduce the risk of product shortages.
Managing raw material information in the warehouse: The warehouse management function of 1C:Company Management solution helps businesses fully grasp product data such as characteristics, serial numbers, batches, shipments, and units of measure. and inventory provisions. This supports the process of exporting, importing or updating the company's inventory products easily, quickly and effectively.
Create warehouse documents: 1C:Company Management software helps manage raw material warehouses flexibly and effectively with the ability to create documents such as material movement, goods export, inventory,... Material transactions Orders can be made in many different units of measurement (cartons, boxes, packages, pieces).

Thus, warehouse management with QR Code is a useful activity, supporting businesses in storing product information, monitoring and controlling export, import or inventory status. In addition, businesses can apply warehouse management software such as 1C:Company Management software to help automate the work process, saving time and operating costs. Please contact 1C Vietnam immediately for advice and support in implementing a professional and effective warehouse management solution.

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