Project human resource management planning and implementation process

Project human resource management helps businesses ensure members deploy plans on schedule. In this article, 1C Vietnam will work with businesses to learn about the detailed and effective process of planning and implementing project human resource management.

1. What is project human resource management?

Project human resource management is the coordination of human resources for each task to carry out a project. In particular, the administrator will be in charge of planning specific work, then dividing it between individuals and groups to carry out and coordinate smoothly with each other towards the common goal of completing the project successfully. labour.

Unlike resource management of the entire enterprise, project human resource management only takes place over a short period of time, so administrators need to be flexible and decisive in allocating human resources to ensure forecasting. The project was completed on schedule and guaranteed quality.

2. Why is it necessary to manage human resources in projects?

Project human resource management plays an important role in ensuring project success. Here are some reasons why project human resource management is essential for businesses:

• Allocating resources effectively, with the right people in the right jobs: Project human resource management helps clearly identify the tasks that need to be performed, the requirements of each job and the professional qualifications and experience of the members. From there, administrators can allocate appropriate personnel, ensuring work is assigned to the right person.
• Have an overview of the tasks of each individual and team: When managing project human resources, the tasks and responsibilities of each individual and team in the project are clearly described in each stage. This helps administrators closely monitor project implementation and promptly detect arising problems.
• Predict possible risks: Project human resource management allows businesses to come up with backup plans to promptly respond to possible risks such as staff shortages or staff leaving. in the middle. This is an important condition to help minimize negative impacts on project progress and efficiency.

3. Process of planning and implementing project human resource management

The project human resource management planning and implementation process is a series of steps taken to ensure that the project is successful. This process includes the following steps:

3.1. Develop a human resource management plan

Project human resource management plan is one of the important factors that helps managers coordinate human resources effectively, ensuring the project is completed on schedule and with quality.

To build this plan, administrators need to take the following three steps:

• Identify work items: Administrators need to list all the work that needs to be completed to achieve the project's goals. Each task needs to be described in detail with its name, completion conditions, deadline and impact factors.
• Build a reasonable work structure: Managers need to classify work items into corresponding groups for convenient monitoring and control. This classification process helps administrators choose appropriate personnel for each job group.
• Selection and delegation of authority: Project managers must rely on the capacity of each individual/team to select appropriate personnel for each task and delegate authority. This is an important step to ensure the project is carried out effectively.

3.2. Establish a team in charge of the project

The team in charge is a group of individuals selected to support the manager in implementing the project and achieving the ultimate goal. Project team members need to be selected based on requirements for professional capacity and leadership skills. In some cases, the project team may be assigned the right to make decisions on behalf of the main manager to complete the work on schedule.

To establish a project team, managers can take the following steps:

• Determine requirements for professional capacity and leadership skills of members: Administrators need to clearly determine the requirements for professional capacity and leadership skills of each member to implement the project. These requirements can be determined based on a number of factors such as the nature, scale, and scope of the project.
• Observe how employees work and evaluate their experience: Managers can observe how their employees work and experience to make an assessment of their capabilities.
• Member selection: After determining the requirements and assessing the employee's capabilities, the manager can proceed to select members for the project team.

3.3. Project team development

Project team development is the process of enhancing capacity and interaction among team members to improve project implementation efficiency.

To optimize this process, administrators need to perform the following activities:

• Training to improve professional capacity and project knowledge: This is necessary so that members can maximize their abilities during project implementation.
• Organize team bonding activities: These activities will help members better understand each other, thereby increasing trust and good cooperation at work.

3.4. Human resource management of the project team

After establishing and training the project team, administrators need to observe and manage the activities of team members to ensure work progress. To perform this process, administrators need:

• Update each member's work progress.
• Track deadlines to complete deadlines.
• Support to resolve arising problems during project implementation.

4. Difficulty in managing human resources in the project

Managing human resources on a project is a complex task and requires many skills. Here are some common challenges:

• Managing diverse teams: Projects often include members with a variety of skills, experiences, and cultural backgrounds. This can lead to difficulties in managing and ensuring harmony within the group.
• Assign and manage work: Project managers need to identify specific tasks for each member and track their progress. This can be a challenge, especially for large or complex projects.
• Personnel shortage: In some cases, there may be a shortage of human resources or insufficient skills needed to complete the project.
• Change and uncertainty: Projects often face changes in requirements or goals. This can lead to difficulties when adjustments need to be made to accommodate new goals.
• Coordination and communication: Human resource management requires strong coordination and communication skills. Project managers need to be able to communicate information clearly and effectively with team members.

5. Office Software 1C:Document Management supports effective project personnel management

Office Software 1C:Document Management is a solution to automate document management, processes and work administration. Developed based on advanced technology, the solution is capable of storing all information centrally on a single platform, supporting businesses to process work quickly, thereby improving operational efficiency. dynamic and cost-effective.

In addition to the document management, process management, and digital office modules, 1C:Document Management software also provides necessary features to support effective project personnel management including:

• Project human resource information management: 1C:Document Management software supports managing project human resource information such as personal information, education level, skills, experience,... fully and accurately. . Project employee information is stored centrally, making it easy for managers to access and monitor.
• Manage the work of each member in the project: 1C:Document Management helps manage team work effectively, including assigning and monitoring each member's work progress and promptly detecting problems. issue to suggest appropriate treatment.
• Project cost management: Solution allows to manage costs related to project personnel such as salaries, bonuses, training costs, travel, accommodation, etc. closely. Costs are tracked in detail, helping managers easily control and make reasonable decisions.
• Provide detailed reports: 1C:Document Management software provides detailed reports on project personnel information, work progress reports,... thereby helping managers easily grasp the situation and make recommendations. appropriate decisions. Information fields in the report can be easily and flexibly customized to accurately serve management monitoring needs.

In short, the process of planning and implementing project human resource management is extremely important and necessary. Enterprises that implement this process well will ensure they have enough quality personnel to carry out the project, while also helping to improve work efficiency and optimize resources. For consulting support on effective project human resource management solutions suitable to the specifics of your business, please contact 1C Vietnam immediately!