What is project schedule management? 6 steps to effectively manage progress

Project progress management is an extremely necessary job for businesses to ensure the feasibility and effectiveness of the project. In the content below, let's join 1C Vietnam to learn in more detail about the definition, process, experience as well as software to support businesses in measuring the level of work completion compared to the original goal.

1. What is project schedule management?

Project progress management (or Project Progress Management in English) is the process of monitoring, evaluating, and coordinating activities in a project. This is an important activity in overall project management, performed to prevent and resolve problems, ensuring work is completed on time, within budget and to the desired quality. .

Project progress management is the process of monitoring, evaluating and coordinating activities

2. Project progress management process

Managing project progress is a difficult job, requiring detailed, specific planning and implementation with certain appropriate processes. Below are 6 steps businesses can refer to to effectively manage project progress:

2.1. Step 1: Identify the tasks that need to be performed

The first step in the project progress management process is to identify the tasks that need to be implemented. This includes taking actions and conducting work assignment diagrams.

Determine in detail and accurately the tasks that need to be performed

2.2. Step 2: Arrange work order

After determining the tasks and implementation progress, businesses need to arrange activities in order based on priority. To complete this step well, in each specific job, managers need to divide the tasks into smaller parts, ensuring that the following jobs can support the previous jobs. This will provide a clearer, more general view of each task item in the project.

2.3. Step 3: Identify required resources

At this step, businesses need to quantify the number of team members, estimate financial resources and equipment to perform the task. This is an important thing to implement to create the highest efficiency for the proposed activities.

2.4. Step 4: Determine implementation time

This step plays a decisive role in the effectiveness of the project management process. To determine the time needed for project implementation, managers should apply the following method:

• Consult people with experience and expertise.
• Compare equivalent projects, thereby providing more basis for estimating time for the ongoing project.
• Parametric estimating - an effective support tool offered by PMI.
• Use the 3-point evaluation method. Businesses only need to give a time to complete the work according to 3 pessimistic, optimistic and feasible trends, then apply the formula: (Pessimistic time + 4x optimistic time + optimistic time) / 6.

Determining implementation time is the decisive factor in progress management

2.5. Step 5: Build progress

Creating a clear schedule will help create a frame of reference that provides a complete view of the project plan and progress. Enterprise tools that should be used in this step include the critical path method, what-if scenarios, resource leveling, and CCM (critical chain method).

2.6. Step 6: Monitor and manage progress

Finally, managers need to regularly and continuously monitor and manage the progress of plan implementation. This helps managers eliminate risks and be more flexible and proactive in handling situations.

3. Experience in effective project progress management

3.1. Identify important milestones

Before implementation, businesses need to identify important milestones, i.e. outstanding achievements in the project. These are clear markers that help leaders track progress and aid in breaking the project into smaller parts, making the management process easier.

Identifying important milestones is the first experience to keep in mind for effective project management

3.2. Use visual tools

Visual tools businesses can use include Gantt charts, Kanban cards, and dashboards that provide an instant overview of project progress. These tools help identify delays, bottlenecks, and issues that need more attention. At the same time, when using visual tools effectively, businesses will be able to more accurately see important information related to the project such as timelines, financial sources,...

3.3. Create regular meetings

This is what businesses need to focus on in project management to ensure adequate and timely provision of valuable information about the status or status of tasks to the implementation team. The content of meetings may be to discuss emerging issues, compare progress against milestones, and implement necessary adjustments.

Regular meetings help provide timely delivery of important information

3.4. Update progress reports

A progress report is a document that provides detailed information about a project's progress, including completed milestones, ongoing tasks, budgets, and timelines. These are official updates on the project status, which need to be shared with all stakeholders, ensuring openness and transparency.

3.5. Increase communication ability

When implementing project management, increasing communication ability is necessary. That ensures everyone knows about changes, difficulties or milestones that have been achieved. At the same time, communication also has the ability to build trust among project team members and coordinate between each department and related parties.

4. Office Solution No. 1C:Document Management supports comprehensive project management

4.1. General introduction to Office software 1C:Document Management

Office Software 1C:Document Management is a solution to automate document management, processes and work administration. Developed based on a modern technology platform, the solution supports centralized information storage, helping individuals, organizations and businesses handle work remotely anytime, anywhere.

In addition to the modules directly related to document management, processes, and digital office management, the 1C:Document Management solution also provides features to support project management in a strict, detailed and detailed manner. Guaranteed effectiveness. 1C:Document Management's project management subsystem has the ability to support cost allocation and task allocation to help manage projects properly, eliminating unnecessary work in the project implementation process. This helps businesses save time, optimize human resources, thereby minimizing potential risks and protecting the success of the project.

Office software 1C:Document Management automates document management and work administration

4.2. Manage project progress effectively with 1C:Document Management

When using Office software 1C:Document Management, businesses will fully experience modern features, helping to flexibly and automatically handle project work. Project management benefits of 1C:Document Management can include:

4.2.1. Visual Gantt chart

This is a useful tool to manage project progress easily and effectively that many businesses trust and choose to use. Managers can use visual Gantt charts to monitor, evaluate and make decisions promptly and accurately.

For the above reason, 1C:Document Management Office software has focused on developing a Gantt chart system with many outstanding features as follows:

• Show clear and detailed project progress in chart form.
• Easily and flexibly adjust project work time in the chart.
• Use intuitive colors when displaying work status, making it easy to distinguish and grasp:

• Black - job with small tasks attached.
• Green - work has not been implemented and is not overdue.
• Dark red - work has not been implemented but is overdue.
• Green - work is underway and not overdue.
• Red - work is underway but is overdue.
• Gray - completed work.

4.2.2.Monitor and control project progress

With Office software 1C:Document Management, project managers can track the progress of work items easily and quickly based on:

• Implementation status (plan and actual results).
• Completion status (plan and actual results).
• Analyze employee labor status.

The status of work items is shown in detail to help track project progress easily

Along with that, businesses can also use software to control the progress of plan implementation. Specifically, the project management module in 1C:Document Management can support businesses as follows:

• Reminder function via notification on software, mobile app, Email, SMS.
• Ask for permission to extend and review the job extension.
• Analyze project progress with a diverse, intuitive reporting system.
• Set up checkpoints – important project markers.

1C:Document Management software supports businesses in controlling project progress

4.3. Benefits of using Office software 1C:Document Management

Not only does it fully meet the necessary requirements, 1C:Document Management Digital Office software with project management module also brings many outstanding benefits to businesses as follows:

• Increase work efficiency: 1C:Document Management has the ability to support centralized document and information management for businesses, helping to find information quickly. At the same time, the software also supports remote work management anytime, anywhere, tracking open, completed and in-progress tasks, and deadline violations. This helps businesses handle work more quickly and accurately, thereby increasing efficiency.
• Cost savings: The project management feature of 1C:Document Management Digital Office software allows businesses to minimize project costs such as printing costs, stationery costs, storage space, manual operating resources,...
• Suitable for many models: Digital Office Solution 1C:Document Management possesses diverse and flexible features that can be customized and applied to many medium and large companies operating in fields such as banking. , construction, audit, lawyer,....
• Outstanding technology: The software is developed on multi-layer, multi-language OPEN LOGIC architecture and technology, applicable to all web browsers and mobile devices.
• Centralized storage: With centralized storage, 1C:Document Management Digital Office software helps ensure internal data consistency and optimizes the task coordination process and coordination time between departments. Department.

To summarize, project progress management is an essential part, helping to ensure that the project is always on track, capable of meeting goals, and bringing value and benefits to businesses and stakeholders. . For further support and advice on effective project implementation progress management solutions, please contact 1C Vietnam today.