Effective warehouse management will help businesses tightly control inventory and limit product loss. In the article below, 1C Vietnam will work with businesses to learn specifically about the warehouse management process according to ISO - a widely recognized international standard.

1. What is the ISO warehouse management process?

ISO is a set of guidelines or regulations developed by the International Organization for Standardization (ISO). ISO was born with the purpose of setting common standards for trade and production for 161 member countries, including Vietnam.

The ISO warehouse management process is the application of ISO standards to the warehouse management process to help businesses build and deploy an effective warehouse management system. This contributes to ensuring quality, safety, efficiency and compatibility requirements.

The warehouse management process according to ISO standards is an effective solution to help optimize warehouse operations. Especially for large-scale businesses, applying this process brings many outstanding benefits, including:

• Helps businesses strictly control the process of importing and exporting warehouses, limiting the loss of goods and raw materials, causing negative impacts on business operations.
• Build a professional and strict warehouse management system, minimizing risks or unexpected incidents related to warehouse operations.
• Closely monitor the warehouse import and export process and goods rotation, ensuring safety and efficiency.
• Easily grasp the status and working process of warehouse staff, so you can make appropriate decisions.
• Enhance productivity and save working time thanks to a scientific and professional warehouse management system.
• Detect and resolve errors quickly, thereby minimizing damage to the business.
• The inventory and reporting process is more effective and faster than manual warehouse management.
• Increase professionalism and service quality, thereby creating a highlight for customers and partners.

2. Warehouse management process meets ISO standards

To ensure the continuous production process, warehousing of raw materials is an extremely important job and needs to be done according to the correct schedule. The ISO warehousing process is usually divided into 3 main steps as follows:

2.1. Step 1: Confirm the plan to import raw materials

The planning and accounting departments need to clearly understand the raw material inventory situation to prepare timely purchase orders. Purchase orders need to be approved and approved by leadership. Once the warehousing plan is established, the relevant departments will begin tracking the delivery process from the supplier.

2.2. Step 2: Inventory actual delivered goods with data on the system

When receiving a warehouse order, the management department needs to compare it with the actual situation to determine whether the product code is really missing or out of stock, to make a decision to handle each case. Goods delivered to the warehouse need to be confirmed, stamped and information updated on the system. When the inventory management process encounters difficulties, operations staff need to prepare a handling record to submit to superiors for resolution.

2.3. Step 3: Prepare warehouse receipt documents

The warehouse management department needs to check whether the imported goods meet the requirements, quantity, and information as ordered. After ensuring the information is accurate, the warehouse manager will issue the warehouse receipt and send it to the accounting department for confirmation.

3. Standardized warehouse management process according to ISO

ISO warehouse management is built to ensure that goods are shipped accurately, efficiently and in compliance with quality and safety standards. The warehouse management process includes 4 main steps:

3.1. Step 1: Receive warehouse release requests from departments

This step is performed by the warehouse management department when receiving warehouse release requests from related departments such as sales, production, assembly,...

When making a warehouse release request, the management department should pay attention to fully confirm information including product code, quantity of goods, unit of calculation, purpose of release, and person requesting release.

3.2. Step 2: Check inventory

After receiving the warehouse release request, the warehouse management department needs to check whether the quantity of inventory is sufficient to meet the required quantity. If the goods are not enough, the warehouse manager will notify the warehouse request department to adjust the quantity.

3.3. Step 3: Prepare a delivery note

Once the quantity of goods has been confirmed to be sufficient, the warehouse management department will create a delivery note. The warehouse release note is an important document, showing information about goods including:

• Form code.
• Date of inventory.
• Commodity codes.
• Quantity of goods.
• Unit.
• Purpose of warehouse release.
• The person requesting the release of the warehouse.

3.4. Step 4: Export goods to the warehouse and enter data into the system

At this step, the warehouse management department will issue goods from the warehouse. Goods need to be packaged, transported and handled safely and efficiently during the warehouse process.

The warehouse management department will enter information into the system. Through stored data, businesses can easily manage inventory accurately.

4. Importance of warehouse management software

Warehouse management software is a powerful tool to help businesses avoid shortages of goods, reduce costs, and improve business efficiency, specifically:

• Minimize risks: Software helps businesses strictly control inventory and limit backlog of goods. This helps businesses avoid risks that can negatively affect cash flow and profits.
• Cost optimization: Standard warehouse management software allows businesses to effectively plan goods receipt, thereby minimizing costs of inventory, transportation, labor,...
• Improve delivery efficiency: Applying professional management software helps businesses accurately track inventory status, thereby ensuring quick delivery time and meeting customer needs.
• Save time and effort: Scientific warehouse management software helps automate many manual tasks, helping employees save time and effort.
• Improve management efficiency: The software provides detailed reports on warehouse status, helping businesses make more effective business decisions.

With the development of information technology, there are now many software provided on the market. Businesses need to research carefully to choose products that suit their needs and business characteristics to take full advantage of the benefits of warehouse management software.

5. 1C:Company Management software helps manage smart warehouses

1C:Company Management software is a comprehensive business management solution that can be customized according to the specific requirements of each organization and business. 1C:Company Management has the ability to connect all departments including production, sales, purchasing, finance, human resources, payroll, warehouse,... on the same single software system. Thanks to that, the solution helps businesses save time, costs and increase operating productivity by up to 60%.

1C:Company Management solution provides outstanding features to help manage warehouses effectively, including:

• Calculating cost of goods: The software supports calculating the cost of raw materials quickly and accurately using many different methods, helping businesses control costs and improve business efficiency.
• Set inventory limits: This feature allows businesses to set minimum and maximum inventory limits, helping to avoid excess or shortage of goods. 1C:Company Management also supports warnings when inventory exceeds or falls below the limit, helping businesses make timely decisions.
• Managing information of goods in the warehouse: Solution 1C:Company Management records full information of goods including characteristics, series, shipments, units of measure, backup,... At the same time, the solution supports Supports classification of goods according to many criteria, thereby allowing businesses to look up and find materials quickly and accurately.
• Creating warehouse documents: Solution to support the preparation of flexible warehouse documents including transfer, export, inventory of goods, warehouse slips,... Transactions can be created in many different units of measurement .
• Diverse, intuitive reports: Allows businesses to create visual statistical reports with many information and data fields. From there, businesses can make an overall assessment, supporting business decisions.

To summarize, the ISO warehouse management process is a useful tool to help businesses optimize warehouse management activities. To apply successfully, businesses need commitment from leadership and close coordination of all relevant departments. In addition, businesses need to invest in appropriate technology software to make the warehouse management process more convenient and effective. Please contact 1C Vietnam immediately to receive consulting support on warehouse management software for businesses.