Revealing 10 ways to arrange work reasonably and scientifically in 2024

For many businesses, arranging work reasonably and scientifically is extremely important. Immediately refer to 10 smart ways to organize work to help optimize time and performance through the article below from 1C Vietnam!

1. What are work organization skills? Why is it necessary to know how to organize work?

Work organization skill is the ability to identify and divide tasks that need to be performed in order of priority, in accordance with available time and resources. This is an important skill that helps complete work effectively, reduce stress and improve work performance.

Organizing work brings many benefits, specifically as follows:

• Limit confusion when having to do too much work : When there is too much work that needs to be completed, if you do not know how to organize it scientifically, the person doing it will easily fall into a state of confusion, not knowing where to start. from where. This wastes time and can even lead to work being abandoned.
• Improve efficiency : When knowing how to organize work scientifically, each person can divide time appropriately for each task, thereby improving work efficiency.
• Resolve promptly when problems arise : During work, it is inevitable that unexpected problems arise. Thanks to reasonable work arrangement, workers will have spare time to promptly solve these problems without slowing down the progress of work completion.
• Have time to rest and relax : Knowing how to organize work effectively will help each individual strictly control their time. This will help each individual have more time to rest, relax and regenerate their energy.
• Focus on effective work : A list of tasks listed with a specific completion time will help individuals focus on work, minimizing the influence of devices or surrounding noise.
• Highly appreciated : A person with effective work organization skills will always be appreciated by managers. Because these are people who have goals and responsibility at work.

2. 10 ways to organize your work scientifically and effectively

Organizing work scientifically and effectively is an important skill that helps solve tasks quickly and on time, avoid stress, fatigue and increase work efficiency. Below are 10 ways to arrange work for employees compiled from the experience of experts and successfully applied by many people.

2.1. Determine the output goals to be achieved

When assigned any job, the performer needs to spend time carefully learning about the specific requirements and output goals that need to be achieved. This is an important step that helps implementers visualize the implementation process more clearly and easily evaluate and measure the level of completion of the work.

2.2. List the tasks that need to be done

Even if you are a professional manager, forgetting or missing tasks and work is unavoidable. To limit that situation, each person should list all tasks that need to be performed in the day, week, month, quarter... clearly, with a specific timeline. This makes it easy to control and track work progress.

2.3. Organize and classify tasks by priority

A reasonable way to organize work is to classify work according to importance and urgency, from most important and urgent to less urgent. This classification helps determine which tasks need to be prioritized first, then proceed to complete the next tasks.

2.4. Implement a culture of "empowerment"

When empowered, employees will be able to handle tasks within their scope of responsibility more autonomously. They can make their own decisions, take actions and take responsibility for the results. When making mistakes, workers also have the opportunity to learn and grow.

However, managers need to consider carefully when empowering employees. Which issues need to be empowered, the level and timing of empowerment need to be considered objectively.

2.5. Write notes or set reminders

The next effective way to organize work is to use eye-catching colored note paper to note plans and tasks to be done. Stick sticky notes in easily visible places such as computer screens, desks, etc.

In addition, the implementer can also set up a calendar to remind about work items and completion deadlines. This will make it easier to track progress or avoid missing tasks.

2.6. Stay focused, avoid wasting time

Loss of concentration is one of the biggest obstacles that affects work progress. That's why many people have a lot of time but cannot complete work faster than others. Therefore, to improve work efficiency, we need to minimize distractions and avoid wasting time.

2.7. Check work progress regularly

Checking work lists and progress is one of the effective ways to increase productivity. Looking back at your list helps you grasp the tasks that need to be done and ensures they are not overlooked. On the other hand, checking progress also allows workers to promptly detect and correct errors.

2.8. Create a time estimate

Successful people always know how to organize their work effectively, thereby allocating their time appropriately, ensuring there is always a budgeted amount of time. The time helps them solve problems that arise during work performance, thereby ensuring work is completed on schedule and with quality assurance.

2.9. Balance work time and rest time

No matter how busy you are, each person should not forget to set aside a short period of time to rest between work hours. This can help each individual recover physically and mentally, thereby focusing better on work.

2.10. Use work management and arrangement software

Applying smart software to organize work has been applied by many businesses today. The software will provide users with an overview of all the tasks that need to be completed, their priorities, and detailed updates to track progress.

3. 3 software to support professional work arrangement

In the current era of technological development, using software to support reasonable work arrangement has become popular and necessary. Below are 3 useful software that will help employees organize and manage their tasks:

3.1. Smart work arrangement software 1C:Document Management

1C:Document Management is a solution that automates the process of managing electronic documents and administering work. The software is developed based on an advanced technology platform, helping businesses centrally store structured and unstructured information and handle remote work anytime, anywhere on smart mobile devices. via the Internet. Among them, the most prominent features are still the following:

• Process management : Helps employees and leaders manage all work assigned from many different sources, following the process throughout from assignment, supervision, reminder to completion evaluation. From there, it serves as a basis to evaluate employee productivity, ensuring the right person - right job - right welfare.
• Project management : Allows strict and detailed project management, helping businesses reduce operating costs, eliminate redundant work, and save management time and human resources. This is the basis for the company to minimize risks and bring success to the project.
• Mobile applications : Providing mobile applications to help users handle work anytime, anywhere, improving work efficiency and productivity...

3.2. Vindoo TimeSheet software

Viindoo Timesheets is software that supports effective work organization and time management. The software helps control work progress and performance with the ability to support scientific planning. The main features of the software include:

• Record your work schedule and time spent on each task.
• Calculate the total working time of the employee.
• Adjust and update work schedules and work completion progress.

3.3. 1Office software

1Office is effective work management software, trusted and used by many businesses. The software makes work management easy, easy to operate, and flexible with many features such as planning, tracking and managing progress, drag and drop work status.

Thus, it can be seen that organizing work is a skill that everyone needs to optimize time and improve work productivity. In the process of organizing work, don't forget to apply smart support software like 1C:Document Management. Listen to advice about this software via hotline 1C Vietnam (+84)247 108 8887.