Detailed and effective 5s implementation process at the workplace

Currently, the implementation of 5S at the workplace is being applied by many businesses with the desire to create a more comfortable, professional and effective working environment. So what is the 5S model? What benefits does this process bring to businesses? Let's find out information with 1C Vietnam through this article.

1. What is 5s?

Implementing 5S at the workplace is a process of arranging and managing the workplace that begins with the 5 simple Ss including screening, arranging, cleanliness, care and readiness. This process originated from Japan and is currently being successfully applied by many businesses around the world.

2. Benefits of applying 5s in businesses

The implementation of 5S in the workplace is applied by many businesses to optimize time and space, improve morale and work quality. Specifically, 5S brings many important benefits such as:

2.1. Space is used optimally

Implementing 5S at the workplace helps eliminate redundant tools and facilities, saves space, and creates a spacious and airy working environment. From there, this process helps optimize the allocation of workspace with useful items.

2.2. Improve time management

When the workplace is arranged properly and neatly and tools and equipment are placed in the right place, it will help workers save time searching for supplies. Thanks to this, working time will be optimized and work efficiency will be improved.

2.3. Reduce accidents while working

The biggest benefit of arranging a neat office is to help reduce occupational accidents that can occur during work. In addition, arranging the workspace not only increases the aesthetics of the workplace but also helps win the sympathy of everyone, including customers.

2.4. Increase consistency and quality of work

One of the next benefits of implementing 5S at the workplace is standardizing work processes, helping to minimize errors, thereby improving work quality and productivity.

2.5. Improve working spirit

Each employee plays an extremely important role in this process. What businesses need to do is help employees clearly understand their position and importance, so they can see that their contributions are valued. From there, promote working spirit and successfully complete the stages in the 5S process.

3. Steps to implement 5s at work

Below are the 5 steps that 1C Vietnam has compiled to help businesses understand more about the steps to implement 5S at the workplace :

3.1.Seiri (Screening)

In the process of implementing 5s at the workplace , Seiri (sorting) is the first step to help eliminate unnecessary items, keeping only a sufficient quantity to use the necessary items, to suit your needs. used and previously set targets. By applying this screening step, businesses and employees will achieve the following benefits:

• Minimize excess office supplies.
• Save costs on appliances, equipment, and stationery.
• Make the most of your workspace and desk area.

3.2. Seiton (Arrange)

Seiton is to rearrange items in the office neatly into groups to make it more convenient to use. For example, employees will place frequently used items within reach and place less frequently used items further away or in hidden corners. Applying Seiton when implementing 5s at work helps achieve benefits such as:

• Limit cases of losing tools and working utensils.
• Avoid spending too much time looking for items.
• Build a professional, neat and clean working environment.

3.3. Seiso (Clean)

After arranging, the next step Seiso (Cleanliness) simply requires keeping each employee's workspace clean. To do this effectively, businesses should divide each area for each individual responsible for specific cleaning. In addition, employees will have to set their own hygiene standards for each specific equipment and item. Some of the benefits of implementing Seiso (Cleanliness) in the workplace include:

• Office supplies and equipment are better preserved.
• Build a beautiful, professional image for offices and factories.
• Build a cleaner and more organized working environment.
• Create a comfortable feeling for employees when working.

3.4. Seiketsu (Squirrel hunting)

Seiketsu (Care) is the optimal step and promotes the most thorough implementation of 5s in the workplace . This is the next step in the 5s implementation process to help keep the office space clean. Some benefits that Seiketsu (Care) brings to businesses:

• Set standards for methods in S1, S2, S3.
• Create detailed instructions and gradually perfect S5.

3.5. Shitsuke (Ready)

Shitsuke (Ready) is training personnel according to a certain standard process with the purpose of gradually creating positive working habits for the staff. This phase is carried out through 3 steps including: Planning, document preparation, practical training and post-training effectiveness evaluation. Thanks to the implementation of Shitsuke, businesses will achieve benefits including:

• Maximize the sense of responsibility for lower-level employees.
• Create discipline and self-awareness at work.

4. Things to pay attention to to ensure successful application of 5s

Implementing 5S at the workplace brings many great benefits in business development. However, to apply this process effectively, investors need to pay attention to the 4 steps below.

• Leadership is always committed and supportive

This is considered a prerequisite for a company's success when applying 5S in the workplace. All employees want to receive support and support from their leaders. And that is what has helped the company's leadership receive the absolute trust of all employees.

• Start with training

All employees (new or old employees) should receive in-depth training to understand the meaning of 5S principles at the office. At the same time, businesses should provide employees with clear information and implementation processes as the first step to success.

• Everyone voluntarily participates

The secret to success when implementing 5S at the workplace is to build an environment of solidarity, cooperation, and consensus. Businesses should encourage all employees to participate and develop this process together.

• Repeat the 5S round to a higher standard

Implementing the 5S principle at the office is a process of constantly repeating improvement and arrangement activities to maintain and optimize management.

5S is an extremely important and necessary process in determining the success and development of a business in the future. Implementing 5S at the workplace can help businesses create a professional working environment with all the necessary standards. In addition, this process also helps save a large amount of operating costs as well as increase work efficiency. Don't forget to follow other articles on the 1C Vietnam website to update useful information about corporate governance!