11 ways to effectively manage work to achieve good results

Work management is the activity of handling tasks that occur in the present and the future. If you do not know how to manage work effectively , the amount of work that needs to be done will be delayed, affecting the overall work performance of the entire team. In this article, let's learn with 1C Vietnam the methods to help organize work scientifically and achieve the set goals.

1. Make a to-do list

Making a to-do list is an important step in effective work management methods . This will help managers control the amount of work and ensure the best level of completion.
Once a manager has a complete list of tasks to do, he or she can organize the tasks using the Eisenhower method. This is a time management method used by many businesses, helping to improve work efficiency and eliminate tasks that waste time and hinder the progress of achieving the business's goals.

To apply the Eisenhower method, managers should list the tasks that must be done, including the unimportant ones. Then, arrange those tasks based on each level as follows:

• Top priority: Describes the tasks that must be focused on and completed immediately that day.
• Plan ahead: These are important tasks that do not need to be done immediately. Managers need to plan and arrange their time properly to complete the work well.
• Timely resolution: These are tasks that need to be handled immediately but are not too important. Managers should take the time to resolve them but should not let these tasks take up too much of their time.
• Eliminating: These tasks can be completed last or skipped if the manager does not have enough time.

2. Make a reasonable schedule

Once you have a clear to-do list, creating a schedule is the way to manage work effectively. Managers can take advantage of the weekend to arrange tasks and deadlines for plans for the coming week. At the same time, tasks need to be attached to a specific time frame to help managers easily monitor, remember and create a habit of following the set plan.

3. Set goals and time limits for completion

Goals are the key to help managers work effectively, creating motivation to work more enthusiastically and effectively. To achieve the set goals, managers should set a deadline for completing the final task. This deadline will help limit procrastination and increase concentration to complete tasks effectively.

4. Avoid procrastination

Procrastination is one of the factors that hinder the process of achieving goals. Procrastination can come from two causes: The task is too difficult or too easy.

• Tasks are too difficult: Being faced with tasks that are too difficult makes you not know where to start, leading to finding reasons to procrastinate.
• Too easy work: Simple tasks will make managers subjective and think that they will finish at any time. This will cause work to be delayed and face pressure when the deadline is approaching.

To overcome procrastination at work and find ways to manage work effectively , managers should apply the following strategy:

• Identify the cause: Are you afraid, lacking confidence, or feeling overwhelmed by work? Or simply not interested in work?...
• Find a way to cope: If you are afraid, remind yourself that mistakes are a fundamental part of growth and self-improvement. If you lack confidence, break down the task into smaller, more manageable chunks.
• Get Started: Managers need to get started right away, don't wait for the perfect moment. This will help managers feel the drive to move forward.

5. Don't take on too much

If your schedule is full, learn to say no to new requests to avoid affecting the quality and progress of your work. Managers can discuss with their leaders to consider more suitable workloads and deadlines. When you find yourself overloaded, seek support from colleagues to share tasks, help create cohesion in the work as well as find ways to manage work effectively.

6. Avoid overexertion

Good health can help managers handle work quickly and thoroughly. Therefore, take time to take care of yourself, rest properly and eat well to regain energy and continue working for a long time.

In addition, regular exercise after stressful working hours is also a great way for managers to reduce pressure. Do not let work take up all of your time, this is not only harmful to your health but also makes the work not achieve the set goals.

7. Have self-discipline

Discipline is a key factor in helping managers maintain focus, overcome temptations and complete work effectively. To practice discipline, managers should clearly define the goals they want to achieve, break down large goals into smaller tasks to avoid feeling overwhelmed. At the same time, make a detailed plan on how to realize the set goals and regularly evaluate their own performance and review their work progress.

In addition, managers can refer to some of the methods below to maintain effective discipline.

• Create a fixed work schedule and strictly follow it.
• Create a comfortable working space, away from phones and social networks.
• Use the Pomodoro technique: Work for 25 minutes and take a 5-minute break. Repeat this cycle several times.

8. Always have a notebook to take notes on your work

During busy work periods, it is important to keep a systematic record of notes. A notebook will help managers keep track of tasks, ideas and important information, avoiding omissions.

When you have a new idea, write down all the important information along with the date for easy tracking. Every day, the manager needs to review the notebook, update the progress and plan for the next day. This helps the manager know how to manage work effectively , evaluate work performance and find out where to improve.

9. Organize work scientifically

This is an important step to pay attention to in effective work management . Normally, people have the highest concentration in the morning, so managers should take advantage of this time to solve difficult tasks. In addition, meetings or discussions on work issues should be held near noon to optimize time. Maintaining this habit will help managers control and handle tasks in an orderly manner, bringing high efficiency.

10. Evaluate results after completion

Performance appraisal is the process of collecting and analyzing information about the tasks performed. Typically, this process will take place on a daily, weekly or monthly basis.

Evaluation is one of the effective ways to manage time, helping managers check whether the work has been completed well or not, detect problems and propose solutions to improve more effectively in the future.

11. Applying digital office solution 1C:Document Management supports work management

Regardless of the field, the application of support software always brings many benefits to businesses, helping to solve existing difficulties effectively, saving time and costs. 1C:Document Management of 1C Vietnam is one of the digital office solutions, supporting professional work management in the most scientific and effective way.

With 1C:Document Management, businesses can easily assign work from many different sources such as: emergent work, project work, planned work, periodic work... according to a complete process. This will serve as a basis for managers to evaluate employee capacity, ensuring the rule of "right person - right job - right treatment".

Below are some of the outstanding features of the 1C:Document Management solution:

• Centralized, comprehensive information management
• Track specific work for each employee
• Manage and organize individual records
• Integrated flexible assignment feature
• Visual reminder system
• Optimize collaboration time and process between departments, divisions, etc.

Above are effective work management methods that any individual or manager needs to have to complete the work in the best way. By using the above methods, businesses can ensure projects are on time, minimize risks and maximize business efficiency. Hopefully the above article has shared a lot of useful information. If your business wants to know more about digital office solutions that support professional work management, please contact 1C Vietnam immediately for answers.