Latest business salary regulations template 2025
A salary regulation template is an important document that helps businesses establish a transparent, fair and effective salary system. Building a suitable salary regulation not only helps comply with legal regulations but also motivates employees, contributing to the sustainable development of the business. 1C Vietnam will guide you on how to build and apply an effective salary regulation template for businesses.
1. What is the salary regulation?
Salary regulations are documents issued by enterprises to specifically regulate the method of salary payment, form of salary payment and salary-related regimes of employees in the enterprise. The role of salary regulations is clearly demonstrated in creating a legal basis for the salary payment process, ensuring fairness and transparency in salary and bonus policies.
Building and applying a salary regulation model brings many practical benefits to businesses, specifically:
- Create transparency and fairness in salary policy, helping employees feel secure at work.
- Improve work performance by linking salary to productivity and quality of work
- Minimize labor disputes related to salary issues
- Increase employee engagement and loyalty to the business
- Help businesses control human resource costs well and plan financial effectively.
- Comply with labor laws and avoid potential legal risks.
- Create a basis for evaluating, adjusting and improving compensation policies over time
2. Basic content of salary regulation template
The content of the salary regulations template usually includes regulations on salary structure, salary determination method, allowances and bonuses, salary-related discipline, as well as salary review and adjustment process.
2.1. Salary and allowance structure
Salary structure is the most important part of the salary regulation model, determining the income of employees and the personnel costs of the enterprise. A typical salary structure usually includes:
- Basic salary : The basic salary agreed upon between the employee and the business, usually calculated based on job position, professional qualifications, and work experience.
- Fixed allowances : Regular allowances such as position allowance, responsibility allowance, hazardous allowance, regional allowance
- Variable allowances : Including gasoline, phone, business trip and other allowances depending on actual working conditions.
- Bonuses : Productivity bonus, revenue bonus, achievement bonus, innovation bonus, holiday bonus, Tet bonus
- Benefits : Compulsory and voluntary insurances, leave benefits, maternity benefits, sick benefits
2.2. How to calculate salary and consider salary increase
The salary calculation method and salary increase review process should be clearly stated in the salary regulation form to ensure fairness and transparency. Salary calculation is usually based on factors such as working time, work results, and job position.
For salary calculation, enterprises can apply methods such as time salary (calculated by hour, day, month), product salary (calculated by quantity, quality of products), or piece rate salary (calculated by volume of completed work). Each method has its own advantages and limitations, suitable for different types of work.
Regarding the salary increase review process, the salary regulation form needs to clearly stipulate the time for salary increase review (periodic or ad hoc), salary increase review criteria (based on performance evaluation results, seniority, new professional certificates), salary increase level, and authority to decide on salary increase.
3. Reference: Detailed sample of enterprise salary regulations 2025
The latest salary regulations are often built based on the latest regulations of labor law, combined with modern human resource management trends to motivate work and attract talent.
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4. Instructions for building a salary regulation template
Building a salary policy template is a process that requires coordination between many departments in the enterprise and must comply with relevant legal regulations. This section will provide detailed instructions on the steps to build an effective salary policy template.
The construction of a salary regulation model needs to be carried out systematically, starting from determining the objectives and scope of application, to establishing specific regulations and ensuring the legality of the document.
4.1. Step 1: Determine the objectives and scope of application
The first step in developing a salary policy template is to clearly define the objectives and scope of application. This helps to guide the entire content of the policy and ensure its feasibility during implementation.
Step 1.1: Determine the objectives of the salary policy
- Evaluate the current status of the company's compensation system
- Identify issues to be addressed through salary regulations
- Set specific goals (such as increasing productivity, reducing turnover, attracting talent)
Step 1.2: Determine the scope of application
- Determine the applicable subjects (all employees or only applicable to some departments)
- Determine the time to apply the salary regulations
- Determine the applicable location (head office, branch, representative office)
4.2. Step 2: Establish legal basis
Legal basis is an important foundation for building a salary regulation model, ensuring the legality and validity of the document. Enterprises need to consult and refer to relevant legal documents.
Legal documents that need to be consulted when developing salary regulations include:
- Current Labor Code and implementing documents
- Law on Social Insurance and documents guiding its implementation
- Personal Income Tax Law and guiding documents
- Latest Decree on Regional Minimum Wages
- Circular guiding the construction of salary scales and salary tables
- Business regulations and rules
- Collective labor agreement (if any)
- Other legal documents related to labor and wages
Thus, building a complete salary regulation model not only helps businesses comply with legal regulations but also motivates employees, contributing to the sustainable development of the business. Hopefully, with the sharing of 1C Vietnam in the above article, businesses will build a suitable salary regulation for their employees.