Detailed construction progress table template 2023 (Free download)
Establishing a standard construction progress schedule helps businesses easily track and monitor projects to achieve set goals. In the article below, let's learn with 1C Vietnam how to set up a progress table as well as a reference sample.
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1. What is the construction schedule?
A construction schedule is a chart used to represent the schedule or work in a project over time. This is an important tool in project management, helping tasks to be tracked, planned and managed effectively.
The construction schedule usually includes the following main components:
- Task list: List all the work or tasks that need to be done in the project. These jobs are usually arranged in order and numbered or marked for easy identification.
- Start and end time: Determine the estimated time the job will start until completed.
- Timestamp bar: Used to represent the time each job will take. This bar usually has a length corresponding to the estimated time for each task and can be linked together to show the relationship between tasks.
- Gantt chart: Often uses arrows or connecting lines to show dependencies between tasks. This helps determine which work must be completed before other work can be done.
- Milestones: Marked on the Gantt chart to highlight important events in project progress.
2. Download the detailed Excel construction progress table template
Excel is one of the tools used in many office tasks. Businesses can use Excel to create tables to monitor construction progress. Below is a detailed construction schedule sample that businesses can refer to, helping to manage projects more professionally and save time:
[Download Now: Construction progress table template in Excel ]
3. Why is it necessary to create a table to monitor construction progress?
Creating a construction progress monitoring table is an indispensable element in project management. Below are specific reasons why it is necessary to create a construction progress schedule:
- Determine the plan and implementation time: The progress tracking table helps determine the time needed for each task and allocate resources effectively. This helps create detailed plans to ensure that the work is done according to the expected time.
- Track and evaluate progress: Create a progress tracking table that allows administrators to track and compare project progress with the original plan, providing detailed information about the progress of work and helps determine whether the project is running on time or behind schedule. When detecting delays, management can immediately take measures to overcome or adjust so that the project still meets the original goals.
- Resource management: Tracking progress helps manage resources such as labor, materials, and equipment effectively. This avoids wasting resources and reduces the risk of missing important resources during construction.
- Notifications and communication: Construction progress sheets provide clear and transparent information about project progress to all stakeholders, creating opportunities for understanding and effective communication between team members. project, ensuring that everyone has the same view of the project status.
- Adjust the plan: When changes or problems arise during construction, the progress monitoring board helps managers flexibly adjust the plan.
- Performance evaluation: Based on the established progress table, businesses can make assessments on project performance, determine what strengths need to be promoted and what strengths need to be improved to improve the process. future work goes better.
4. Instructions for preparing a detailed construction progress table
Construction schedule is an important tool for effective project management. To create a detailed construction progress monitoring table, businesses can refer to the process including the steps below:
4.1 Step 1: Make a to-do list
The first step in creating a schedule is to make a detailed list of all the work that needs to be done in the project. Businesses need to list all the work that needs to be done in your project, including big and small jobs. Based on project goals, businesses can start with notes about the work that needs to be done.
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4.2 Step 2: Determine the expected time
Next, businesses need to determine the expected time needed for each job and task. Here's how administrators can perform this step:
- Determine the estimated time for each task: Use experience and information from experts in the field to estimate the time needed to complete each task.
- Build an initial schedule: Arrange tasks in order and build an initial schedule based on estimated time, defining start and finish times.
- Consider difficult and risky factors: When determining the expected time, the manager needs to consider difficult and risky factors that can affect the construction progress, and then come up with a backup plan. or adjust if necessary.
4.3 Step 3: Determine the relationship between jobs
The next step in creating a schedule is to determine the relationships between tasks. Specifically, businesses need to consider which work must be completed before other work begins. These relationships can be "start - finish" (FS - Finish to Start), "start - start" (SS - Start to Start), "finish - finish" (FF - Finish to Finish) or any combination that suits your project.
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4.4 Step 4: Use support software
At this step, businesses can use software or support tools to build a progress table, creating a time chart that is easy to read and manage.
4.5 Step 5: Add important columns
A detailed construction progress table needs to add the following important columns:
- Task: Shows a list of tasks that need to be performed.
- Implementation time: Shows the expected time and completion of each task.
- Implementer: Identify the person or team responsible for performing each task to clearly define responsibilities and create transparency in project management.
- Status: Shows the current status of the job (completed, in progress, not yet started, behind schedule,...).
- Job quality: For jobs that require quality testing, add a column to note test results and actions to take if adjustments are needed.
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4.6 Step 6: Fill in information in the progress table
This step requires entering detailed information about each job into the progress table with detailed information columns as created in the step above. When filling in information, businesses pay attention to the way information is presented such as automatic filling mode, checkbox format, data format,... to bring the most intuitive and easy-to-understand view.
4.7 Step 7: Update progress table regularly
The schedule is not just a static document but needs to be updated regularly to track project progress:
- Determine update time: Enterprises need to determine a specific schedule for updating progress tables. Typically, progress sheets should be updated weekly or monthly.
- Collect information from the person doing the work: Contact the person or team doing the work to gather information about progress, completion time, or any ongoing problems.
4.8 Step 8: Monitor and manage progress
The final step in the process of creating a schedule is to track and manage project progress:
- Review the schedule regularly: Businesses need to review the schedule regularly to monitor project progress, detect problems early and make adjustments if necessary.
- Identify the cause of change: When there is a change in progress, businesses determine the cause of the change, which could be due to technical problems, lack of resources or external factors.
- Provide corrective measures: Based on information about the change and the cause, the business will propose corrective measures such as adjusting schedules, providing additional resources or solving technical problems.
- Reporting and communication: Businesses need to report progress to stakeholders and discuss project status. This helps maintain transparency and understanding within the project.
- Monitor quality and safety: Businesses need to ensure that progress does not affect work quality and labor safety. This is especially important in construction projects.
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5. Office Software No. 1C:Document Management supports preparing and monitoring construction progress
Digital Office Software 1C:Document Management is a powerful tool developed based on modern technology, with the purpose of supporting businesses to automate document management, processes and public administration. job. The software allows centralized information storage on a single system, effectively supporting security and saving financial costs as well as increasing operational efficiency.
In addition to the modules related to document management, processes and digital office management, the 1C:Document Management solution also provides all the necessary features to effectively prepare and monitor construction progress, including: including:
- Planning: 1C:Document Management allows businesses to create new, adjust jobs and allocate personnel appropriately. The software can assign the execution time of each job, link and show the dependency relationship between jobs according to FS, SS, SF, FF. In addition, the project's planned time is automatically calculated based on the link between project tasks and work schedules.
- Manage project work items: Managers can easily track employee items from unfinished, completed, overdue, overdue, on time, etc. , 1C:Document Management also supports controlling the status of ongoing and completed work (based on plans and actuals), analyzing employee labor and displaying visual Gantt charts. From there, managers can monitor and evaluate the progress of work items more accurately.
- Project progress control: Task reminder feature via software notifications, mobile app, email, SMS so that implementers can know anytime, anywhere. The software also makes it easy to apply for renewals and approve renewals. Managers can analyze projects based on a diverse, intuitive reporting system as well as set Milestones control points (important milestones).
With a friendly, smart interface, users can easily perform operations and handle all tasks on a single system. In particular, Office solution 1C:Document Management is also integrated on mobile applications so users can perform work anytime, anywhere quickly and conveniently. In addition, the software can also be easily customized to serve the specific requirements of each business without wasting much time and resources. This is also the strength of 1C:Document Management to help businesses increase flexibility in operating and managing projects.
Hopefully the information in this article has helped businesses better understand the process of preparing construction progress tables . Today, with the development of technology, businesses can apply software to support progress management more easily and conveniently than ever. Contact 1C Vietnam immediately for more detailed information and to receive advice and support on software suitable for your business!
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