What is flowchart? Steps to draw a standard Flowchart for businesses
Flowcharts are currently widely used in many different fields to display data, information flow, and steps in a process. In this article, 1C Vietnam will explain in detail what a Flowchart is as well as the standard steps to draw a Flowchart for businesses.
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1. What is Flowchart?
A flowchart is a type of visual representation used to describe a process, system, or algorithm. This diagram uses multiple shapes to represent different steps and arrows to indicate the direction of movement of each step. Flowcharts are often used in analyzing, designing, programming or evaluating a process or algorithm.
2. What are the benefits of using Flowchart?
Using Flowchart can bring many benefits to businesses including:
- Flowchart helps present information in a concise, easy-to-understand manner, supporting communication and work instructions.
- Flowchart's visual language is easier to remember, helping users absorb information simply and save time learning.
- Flowchart brings diversity and vividness to presentation content, helping viewers grasp key information quickly.
- Flowchart charts information concisely and scientifically, making it easier to convey and guide work.
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3. How to draw an ISO standard process flow chart
Drawing a process flow chart (Flowchart) according to ISO standards requires following 5 specific steps as follows:
3.1 Identify issues that need to be implemented in the flow chart
Identifying the problem that needs to be solved is the most important step in building a process flow chart. To create a clear, concise, and easy-to-understand flowchart, businesses need to clearly understand the specific goals that the process flowchart will meet.
3.2 Use chart templates
A flow chart template is a useful tool for creating the first outline of a process flow chart. By being creative and using symbols and chart templates, the process becomes clearer and easier to understand for viewers.
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3.3 Perform chart drawing
There are many methods to complete a comprehensive process flow chart. Businesses use pen and paper or add a ruler to draw Flowcharts. However, the flowchart should be photographed or kept to avoid loss or forgetting. In addition, businesses can also use supporting tools or software such as SmartDraw to design process flow charts conveniently and ensure accuracy.
3.4 Create professional process flow chart templates with symbols and colors
By adding icons and color combination charts, businesses can build a more professional, specific and easy-to-understand Flowchart. When a business has created a quality, professional process, work performance will improve, saving time and costs.
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3.5 Add process flowcharts to Excel, Word, Google Docs
Finally, businesses add process flowcharts to applications such as Word, Excel,... to help businesses easily edit and store better copies.
4. Tools used to draw Flowchart
When drawing Flowcharts, there are many support tools available to create beautiful and professional diagrams. Businesses can choose one of the following tools to draw Flowchart:
- Paper: Use pen and paper to draw the Flowchart manually, then take photos and print for distribution. This method is suitable for small numbers of personnel.
- Excel or Word: Use the Shapes feature in Excel or Word to set up shapes; Add connecting lines and arrows.
- Microsoft Visio: Specialized software for drawing Flowcharts and process diagrams, but cannot be tested.
- Lucidchart: Online Flowchart drawing website with many pre-made styles and templates suitable for different fields, helping to work conveniently and professionally.
5. Examples of popular Flowcharts in businesses
In businesses, there are many popular flowcharts used to represent processes and activities. Below are examples of common flowcharts in businesses.
5.1 Flow chart of Onboarding new employees
The flow chart of the Onboarding process for new employees will include the following steps:
- Complete documents and legal paperwork.
- Approval of applications by human resources and senior management.
- HR staff introduces company structure and regulations.
- Internal resource management staff provide work equipment, accounts, uniforms and timekeeping codes.
5.2 Flow chart of document approval process
Sample flow chart of the enterprise's document approval process includes the following steps:
- Send the official dispatch to the person with authority for approval.
- If the official letter is not approved, the review process will end. If the dispatch is approved, the editing process will proceed as required.
- Store documents in a pre-specified folder for easy access and search.
- Automatically send a confirmation email of successful approval to the sender of the dispatch, ensuring the inspection process has been notified and recorded.
5.3 Flow chart of incident response process
Flow chart of incident response process includes the following steps:
- Employee reports incident.
- The security team assesses the threat level. If there are no serious problems, the process ends. If there is a serious threat, send an emergency email to management.
- The leadership and security team held an emergency meeting.
- Propose and implement solutions.
- If the solution is not successful, the business holds a follow-up meeting. If successful, the process is completed.
Hopefully this article from 1C Vietnam has helped businesses better understand what Flowchart is . Flowchart is a diagramming tool used to present and guide processes within a business. In addition, businesses can use support software such as 1C:Document Management to help monitor and evaluate flowcharts, automate processes and manage work effectively. Contact 1C Vietnam now for software advice and support.
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