What is Notion AI? Features and how to use Notion AI effectively

What is Notion AI ? This is an AI tool that helps users manage their work scientifically and effectively. In the article below, 1C Vietnam will provide complete information about Notion AI, including concepts, outstanding features, advantages and disadvantages, and how to make the most of Notion AI.

1. What is Notion AI?

Notion AI is an artificial intelligence tool integrated into the Notion platform - a multi-purpose digital workspace. This is a solution to automate content editing, information organization and work management through the ability to understand and process natural language.

Notion AI acts as an intelligent virtual assistant, analyzing data, creating content, and suggesting solutions to help users significantly optimize work productivity.

In the context of comprehensive digitalization of workflows, Notion AI brings intelligent information processing capabilities, from summarizing meetings to drafting professional emails or detailed project planning - all done in a unified platform.

Notion AI is a product developed by Notion Labs Inc., a startup based in San Francisco, California. First launched in November 2022 as an alpha version, Notion AI quickly gained traction among the user community thanks to its ability to significantly enhance the already popular task management platform.

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2. What are the outstanding features of Notion AI?

Notion AI brings many useful features to users, especially in automatic content creation, work management, content creation and simple information search,

2.1 Automatic content generation

Notion AI offers diverse content creation capabilities, from marketing articles to technical documentation. Specifically:

• Blog and article writing: Create complete articles with logical structure, complete with introduction, body and conclusion based on the provided topic.
• Write professional emails: Automatically draft emails with appropriate language for a variety of situations - from sales emails to customer thank-you letters.
• Generate business reports: Convert raw data into structured reports with trend analysis and actionable recommendations.
• Multilingual Translation: Supports content translation into over 40 languages with the ability to preserve intonation and cultural context.

2.2 Smart work management

Notion AI enhances work management with:

• Automated project planning: Analyze project goals and automatically generate detailed roadmaps with milestones, tasks, and responsibilities.
• Optimize your to-do list: Rearrange tasks by priority, deadline, and complexity.
• Smart progress tracking: Analyze project progress and suggest adjustments to ensure on-time completion.
• Automated reminders and updates: Create smart reminders based on work patterns and deadlines.

Notion AI's work management features reduce planning and tracking time, while increasing responsiveness to project changes.

2.3 Support content creation

Notion AI not only creates content but also supports the creative process with:

• Brainstorm ideas: Propose new approaches to a problem or topic, stimulating creative thinking.
• Create a detailed outline: Build a logical structure for your article, report, or presentation based on your topic and goals.
• Idea Development: Expand initial concepts into full content with illustrative examples and evidence.
• Overcoming "writer's block": Suggesting directions to proceed when a writer gets stuck in the creative process.

2.4 Summarize and find information quickly

Notion AI helps process large amounts of information, saving users time reading and processing information, while improving the efficiency of knowledge transfer within the organization:

• Summarize long texts: Condense a long document, report, or article into structured key points.
• Extract key information: Identify and synthesize key facts, figures, and information from source documents.
• Create meeting summary: Convert meeting notes into concise summaries with action points.
• Semantic Search: Understand search intent and provide relevant results even when there is no exact keyword match.

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3. Advantages of Notion AI

3.1 Save time

According to a survey from Notion Labs, Notion AI users save an average of 5-7 hours per week on content creation and information management tasks. Notion AI delivers significant time benefits through:

• Automate repetitive tasks: Reduce time spent drafting emails, periodic reports, and routine documents by up to 75%.
• Speed up your research: Summarize and analyze long documents in seconds instead of hours of reading.
• Build templates quickly: Create reusable text, plan, or project templates.
• Reduce switching time between applications: Integrate multiple functions in a single platform.

3.2 Increase work efficiency

Data from businesses using Notion AI shows a 32% increase in satisfaction with work quality and a 48% increase in approvals for documents without editing. Notion AI improves work quality by:

• Improve text quality: Suggest better wording, correct grammar and sentence structure.
• Ensure consistency: Maintain a consistent style and tone across organizational documents.
• Increased Accuracy: Minimizes errors in data and information processed.
• Enhance analytics: Discover trends and relationships in data that humans might miss.

3.3 Flexible Accessibility

Notion AI offers great flexibility in working:

• Multi-device Sync: Access and use AI on your computer, phone, and tablet.
• Work offline and online: Edit documents when there is no network connection and sync when reconnected.
• Integrate with the tool ecosystem: Connect with Slack, Google Drive, GitHub, and many more.
• Real-time sharing and collaboration: Multiple users can work on a document together with AI support.

This flexibility is especially important in the modern workplace where the lines between office and remote work are increasingly blurred.

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4. Limitations of Notion AI

4.1 Accuracy in processing natural languages other than English

While Notion AI supports multiple languages, its performance is uneven:

• Inconsistent translation quality: Less popular languages may have problems with semantics and context.
• Limitations in understanding cultural context: Difficulty in grasping cultural nuances specific to some languages.
• Delay in updating new terms: New words appearing in Vietnamese and other languages are often not updated promptly.
• Ability to handle specific writing styles: Limited to specialized or local writing styles.

Vietnamese users often have to review and edit AI-generated content, especially technical or legal documents.

4.2 High package upgrade costs compared to competitors

Compared to dedicated AI Writing tools like Jasper AI (starting at $39/month) or Coda’s AI integration solution (starting at $12/month), Notion AI may not be the most cost-effective option for some user groups. Notion AI has a pricing structure that isn’t always competitive:

• Additional fee for AI feature: Users have to pay an additional $10/month (about 250,000 VND) for AI feature in addition to the basic Notion package.
• AI Request Limits: Basic plans have AI usage limits, upgrade required for unlimited usage.
• High team costs: The Business plan with full AI features costs $25/person/month, which is higher than many alternatives.
• No one-time payment options: Only monthly or yearly subscription models.

4.3 Limitations in multimedia document processing

Notion AI is limited in processing content beyond text:

• Image content not recognized: Unable to analyze charts, diagrams, or images to extract information.
• Limitations in audio file processing: No support for speech-to-text conversion or audio content analysis.
• Lack of visual content creation capabilities: Unable to create charts, infographics, or images from data.
• No video engagement: No ability to summarize or analyze video content.

These limitations can be a significant barrier to users in fields such as design, media production, or visual education.

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5. Instructions for using Notion AI

After learning what Notion AI is, let's refer to the simple way to use Notion AI here. To use, users first need to register an account and activate the AI feature.

5.1 How to register an account and activate AI features

Steps to register for a Notion AI account:

• Go to https://www.notion.com/frand click "Sign up" or Try it for free
• Enter email or sign in with Google, Apple or Microsoft account
• Confirm email and create password
• Complete basic profile information

Enable Notion AI:

• Log in to your Notion account
• Click "Settings & Members" from the left menu
• Select the "Plans" tab
• Find the "Notion AI" section and click "Add"
• Choose payment plan (monthly or yearly)
• Complete payment with credit card or PayPal

Once enabled, the AI icon will appear in the menu and the /AI commandwill be available in any content block.

5.2 Basic commands for effective interaction

Commands to type in Notion:

• /AI: Opens the main AI command menu
• /AI Write: Create new content
• /AI Improve: Improve existing content
• /AI Summarize: Summarize text
• /AI Translate: Translate content
• /AI Brainstorm: Suggest ideas
• /AI Help me draft: Drafting support
• /AI Continue writing: Continue writing from the current text

Other useful commands:

• /AI Fix spelling and grammar: Fix spelling and grammar errors
• /AI Make longer: Expand content
• /AI Make shorter: Shorten content
• /AI Change tone: Change tone of voice (professional, friendly, etc.)
• /AI Explain this: Explain a concept or passage

Additionally, users can use the shortcut Ctrl+J (Windows) or Cmd+J (Mac) to quickly open the Notion AI menu.

5.3 Tips to optimize output from Notion AI

Effective request strategy:

• Specific and detailed: Instead of "Write an article about marketing", try "Write an article introducing 5 digital marketing strategies for small businesses in the F&B industry in Vietnam"
• Provide context: Explain purpose, audience, and context of use
• Specify the format: Specify the desired structure (e.g., paragraph, list, table)
• Specify Tone: Request a specific tone (professional, friendly, humorous)
• Result refinement technique:
• Iterative request: Gradually refine the results over multiple requests
• Incorporate feedback: Provide specific feedback on what works well and what needs improvement
• Create a template: Provide an example of the desired style or format.
• Break down requests: For complex tasks, break them down into smaller requests.

Optimize workflow:

• Use AI for first draft, then edit manually
• Create a library of favorite AI commands for reuse
• Combine AI features with Notion templates to create standardized workflows
• Use different draft versions for important or complex content

6. Comparison with similar tools

To better understand what Notion AI is , let's compare Notion AI with other tools such as chatGPT, Jasper AI, Writesonic...

6.1 ChatGPT vs Notion AI

When comparing content creation capabilities:

Comments:Notion AI excels in integration and seamless workflow, while ChatGPT has the edge in general question answering and broader knowledge.

6.2 JasperAI vs Notion AI

Comparing effectiveness in marketing and advertising:

Comments: JasperAI excels for specialized marketing needs, while Notion AI offers the advantage of versatility and integration with the overall workflow.

6.3 Writesonic or Perplexity AI vs Notion AI

Differences in features and intended users:

Comments:Writesonic is optimized for professional content creators, Perplexity AI is suitable for research and information retrieval, while Notion AI offers the most value when used within the Notion ecosystem.

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7. Reviews from real users

Notion AI user experiences are varied and reflect many aspects of the tool's practical applications. Below is a summary of feedback from the international and Vietnamese user communities:

7.1. Feedback from the international community

According to a ProductHunt survey of more than 5,000 Notion AI users:

• 82% report saving at least 3 hours per week
• 65% said content quality improved significantly
• 77% rated the ability to summarize documents positively
• 54% use Notion AI primarily for content creation purposes

“Notion AI has revolutionized our team’s content production workflow,” says Thomas Klein, Director of Content at Shopify. “Blog post creation time has decreased by 40%, while reader engagement has increased by 25% due to improved quality and consistency.”

7.2. Feedback from the Vietnamese community

According to a survey by Tech360.vn with 500 Notion AI users in Vietnam:

• 69% of users are office workers and freelancers
• 58% appreciate the ability to support English email drafting
• 47% have difficulty with Vietnamese features
• 72% said price was the biggest barrier

Nguyen Minh Tuan, CEO of StartupViet, commented: "Notion AI helps our team build an internal knowledge base efficiently. The ability to summarize meetings and organize information is invaluable for a fast-growing startup like us."

7.3. Case studies of successful Notion AI applications

Optimizing training process at Edumo Education Company Limited (Vietnam)

Edumo, an edtech company with 45 employees, deployed Notion AI to build an internal training system. Results after 6 months:

• Reduce training material creation time by 60%
• Standardized 87 internal processes
• Increased course completion rate from 68% to 91%
• Save over 200 man hours per month for management team

Deployment methods include:

• Using Notion AI to Analyze and Summarize Existing Training Materials
• Automate the generation of assessment quizzes from lesson content
• Apply AI to create personalized instruction based on learning outcomes
• Build a smart FAQ system for new employees

According to Tran Thi Minh Hoa, Training Director at Edumo: "Notion AI is not only a content writing tool, but also a driving force for comprehensive digital transformation in our training system."

8. Frequently Asked Questions (FAQ)

Below are detailed answers from 1C Vietnam to some frequently asked questions.

8.1. Is Notion AI free?

Notion AI isn’t completely free. It’s an add-on feature that costs $10/month on top of the basic Notion package. However, Notion does offer a free trial of Notion AI with a limited number of requests, allowing users to test out the features before deciding to upgrade.

Personal Pro, Team, or Enterprise plan users also get a certain number of free AI requests per month, the number of which depends on the subscription type.

8.2. Comparison between Notion AI Personal and Business Plans: Which Plan is Better?

Thus, the Personal + AI package is suitable for:

• Individual user or freelancer
• Personal projects and independent work management
• Limited budget but need AI features

Business + AI package is suitable for:

• Group of 5+ members
• Businesses need to integrate with existing systems
• Organizations requiring high security and access control
• Complex collaborative work environment

For small and medium-sized businesses in Vietnam, the Business package often offers better value thanks to its team management and system integration capabilities, especially when employees need to collaborate closely on common projects.

Thus, the article has provided complete information aboutwhat Notion isas well as its features and how to use it effectively. To update more useful information about AI, follow the articles on 1C Vietnam.

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