What is discipline? The secret to practicing discipline at work
Discipline is a valuable quality of every individual. Developing and practicing discipline not only creates a professional working environment but is also the foundation for businesses to develop organizational culture, people and productivity. So what is discipline ? How to build discipline in employees at work? Please refer to the article below from 1C Vietnam!
1. What is discipline?
Discipline is a concept that refers to adherence to established principles, norms or value systems. In an organization, discipline is compliance with the rules and requirements of that organization. Discipline plays an important role in building and ensuring consistency in organizational activities.
Discipline plays an important role in building and maintaining organizational development
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2. Why is it necessary to practice discipline?
Discipline in the organization is a solid foundation for each individual to develop, thereby bringing value to the whole team.
2.1. For yourself
- Discipline at work helps each person set a reasonable work schedule and create good habits.
- Discipline helps promote the development of each individual's capacity in the most thorough and sustainable way.
- When there is discipline at work, individual productivity and work efficiency will increase.
2.2. For organizations
- When individuals work more productively and have a high sense of responsibility, the work of the organization and business will be completed quickly and achieve good results.
- Discipline at work is also important in helping to develop and maintain organizational culture.
- Discipline helps companies and businesses make internal training easier.
- A disciplined working environment will encourage the working spirit of employees, creating professionalism for the company.
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3. The situation of undisciplined employees in the company and its causes
There are 3 main common factors that lead to company employees not complying with work discipline:
Personal reasons:
- Individuals have different personalities, always want to express themselves and do not like to follow common rules.
- Some employees have their own views on discipline and rewards, easily influenced by emotions.
- Diversity in personality and professional ethics also causes employees to not comply with discipline at work.
Reasons from the organization:
- Not evaluating employee personalities right from the beginning leads to ineffective management.
- Lack of clear and proper rules leads to disrespect and non-compliance by employees.
- Assigning employees to positions that do not match their capabilities wastes talented individuals.
- Many organizations and businesses impose discipline mechanically and arbitrarily, making employees feel oppressed and unwilling to obey.
- Leaders sometimes do not listen to employees' input, reducing team spirit and dedication.
Environmental causes:
- Society is the place where discipline is formed for businesses. Problems of indiscipline appear everywhere, from families, schools, to religious organizations, creating a negative "pattern" that is difficult for businesses to eliminate.
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4. Secrets to building discipline for employees at work
To help organizations and businesses build effective discipline for employees, below are 5 important steps that administrators and workers need to pay attention to:
4.1. Understand the legal regulations related to workplace discipline
To avoid businesses and workers falling into risky situations, the state sets general regulations to ensure the rights and responsibilities of both parties. Therefore, every time they issue regulations or discipline, the company needs to clearly understand these laws.
Understanding the law on discipline helps limit disputes between leaders and employees about the principles set forth, in addition to ensuring fairness for employees. Understanding legal regulations will help the company effectively handle situations such as employees voluntarily canceling contracts or suing the company.
Understand the legal regulations related to workplace discipline to avoid risks
4.2. Build a public and clear disciplinary system
To gain a positive attitude from employees, a clear and transparent set of rules is extremely important. Each regulation and principle in the disciplinary system must be widely announced for employees to easily apply. Some typical contents include:
- Time from start to expiration of labor contract.
- Employee attitudes and performance.
- Dress rules in the workplace.
- Prevent improper behaviors that can negatively affect organizations and businesses.
Disciplinary forms need to be clear and transparent
4.3. Provide appropriate disciplinary action for each subject
Each business has its own environment, its own goals, and leaders with different characteristics and management styles. Therefore, the way to apply discipline will also be diverse in accordance with the vision and goals of each business.
Leaders can find appropriate disciplinary methods to help employees recognize and correct mistakes, while maintaining discipline at work. In this way, the goal of building a disciplined working environment will become easier and more effective than ever.
4.4. Apply discipline to senior leaders as well
For leaders at senior levels, it is extremely important to manage situations where higher management violates. This action not only helps maintain business operations but also creates fairness for employees.
Administrators should establish general rules to handle violations equally, avoiding the existence of favoritism that creates a bad image for the business.
Applying discipline to senior leaders also creates fairness for employees
4.5. Store disciplinary violations
In human resource management, keeping records of rewards and punishments is an indispensable part for businesses and companies. When faced with the need to discipline employees, even dismissal, or legal issues, businesses should pay attention to preserving documents and records. Personal records and warning documents need to be systematically stored for convenient reference and future use.
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5. 1C:Document Management application supports businesses to promote discipline
Digital office solution 1C:Document Management is becoming an important support tool for Vietnamese businesses. 1C:Document Management helps optimize work processes, increase discipline for managers as well as the entire staff. At the same time, clarity in work assignments and the ability to continuously monitor create conditions for both administrators and employees to work responsibly and follow correct procedures. Specifically:
- Organize work clearly and transparently: 1C:Document Management supports effective work management, helping managers easily track and organize work.
- Efficient work assignment and monitoring: With the work assignment feature, 1C:Document Management allows managers to easily divide tasks to each employee, track progress and ensure that they are done on time. . At the same time, 1C:Document Management creates conditions for employees to work according to correct procedures and improve discipline.
- Remind and track work: 1C:Document Management has an automatic reminder function, helping employees not forget their work and complete tasks on time, thereby improving the performance of the entire organization. .
- Automate management processes: 1C:Document Management software supports automation of document and work management processes, helping to minimize errors caused by manual operations and improve work quality.
- Decentralization and security: 1C:Document Management provides the ability to strictly decentralize data access, allowing only authorized managers to access necessary information.
- Mobile application: Managers can access and manage work anytime, anywhere. This increases work control and personal responsibility, while ensuring that work is uninterrupted even when away from the office.
Office software 1C:Document Management helps improve work efficiency and increase discipline
The above article has clarified the topic "What is discipline?" and experiences in building discipline at work. Hopefully, through the sharing of 1C Vietnam, each business can apply discipline properly to increase employee performance and build a professional office environment.
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