5 rules for drawing Flowcharts that need to be followed correctly
Flowchart plays an important role in helping businesses build and manage processes effectively, but not everyone knows the correct rules for drawing Flowcharts . When Flowchart is not drawn properly, it can cause confusion and errors in work. In this article, let's learn 5 important Flowchart drawing rules with 1C Vietnam.
1. 5 rules for drawing flowcharts effectively and accurately
Accurately understanding the rules for drawing Flowcharts will help businesses build effective workflows, minimizing errors when implementing. Below are 5 important rules in the process of building a Flowchart.
1.1 Design consistent components
The first rule of drawing Flowcharts that businesses must pay attention to is consistency. Consistency means that the lines, shapes, and text must be consistent in design. This helps participating personnel easily monitor the work process and can eliminate unnecessary intervention, thereby making the Flowchart clearer.
Some Flowcharts use more colors and images to make the diagram more interesting. However, businesses need to note that different processes will display different colors and vice versa. Corresponding steps will have similar colors, avoiding the case of using colors without calculation, leading to confusion and difficulty following. Mixing colors and inserting images manually sometimes takes a lot of time and effort. Therefore, businesses can use software to help build Flowcharts faster and more beautifully.
1.2 Arrange content on a page
A good Flowchart must be a Flowchart that is easy to follow and implement. Therefore, the next rule when drawing a Flowchart is to arrange everything on a single page but still need to make sure the content is clear and readable. When the charts are too large and cannot be put on the same page, the Flowchart creator needs to ensure the connection between them through the software. In addition, users can use some of the following solutions to draw diagrams on a page:
- If the page size is small, note that the text size may also be reduced. Users can then use a larger font to compensate for this change.
- Adjust the chart from left to right, top to bottom to ensure continuity, help optimize space and make monitoring more convenient.
- Divide the large flowchart into smaller flowcharts. To do this, businesses need a top-level diagram that shows an overview of the process. Then, each detailed flow chart will be placed on a separate page.
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1.3 Build data flow from left to right
The next flowchart drawing rule that businesses need to keep in mind is to structure the flowchart from left to right so that the information is easier to read and understand.
1.4 Set up split paths instead of traditional symbols
Traditional flowcharts often use a diamond shape to represent decisions. This causes problems such as:
- Symbols can indicate two directions of information flow, thereby breaking the left-to-right rule, and making the flowchart harder to follow.
- Most users will not fully grasp the meanings of the different symbols. So, in many cases, the diamond shape can be distracting.
- In the process of drawing a flow chart, many people easily confuse different shapes.
To overcome the above problems, businesses should use split paths instead of traditional symbols to make the flowchart clear and avoid misunderstandings.
1.5 Place the return stream under the flow chart
Placing the return line below the flow chart is the final Flowchart drawing rule to keep in mind. Normally we tend to read from the top of the page to the bottom, so the return line should be placed below the flow chart instead of above. If there are 2 required return lines, they cannot overlap/overwrite each other.
>>>> REFERENCE: Top 10+ effective workflow drawing software today
2. Example of actual Flowchart design
After understanding the rules for drawing Flowcharts , businesses can confidently put Flowcharts into practical applications to improve business processes.
For businesses, Flowchart is also known as workflow diagram, business diagram or more simply flowchart. The goal of using flowcharts is to improve organizational efficiency.
Flowcharts are also used in training new employees. This flow chart system helps employees quickly understand the work process. Another use for Flowcharts is to document regulatory compliance or ensure quality control processes. This approach helps form a quality management system according to ISO 9000 or ISO 9001 standards.
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3. Digital Office Software 1C:Document Management helps monitor, evaluate Flowchart and automate processes effectively
With the development of modern technology platforms, businesses can apply process management software more simply and optimally than ever before. Understanding the difficulties of businesses in building and managing processes, 1C Vietnam has developed and provided a modern digital office solution 1C: Document Management . Possessing the power of powerful technology, 1C:Document Management software can support businesses in solving complex operational problems in a quick and streamlined manner. 1C:Document Management allows managing all jobs from planned jobs, periodic jobs, project jobs to arising jobs.
To build an effective process, the software provides two main features: managing the assignment process and approving documents:
- Job assignment process management features: Flexible, easy to customize, helping users quickly customize according to their needs. In particular, businesses can completely build their own effective job assignment process in the software without needing help from the software provider's programming department.
- Document approval feature: Set up and manage processes for approving documents, documents, official dispatches,... quickly and conveniently, overcoming difficulties of the traditional approval process. The software also supports leaders in signing and approving remotely, allowing the use of convenient and safe digital signatures, and a mobile application that helps work continue without interruption.
In the above article, 1C Vietnam has compiled 5 Flowchart drawing rules to keep in mind to improve the quality of business workflows. Building traditional flowcharts has many potential limitations, so businesses should use supporting software to maximize the effectiveness of Flowcharts. Contact 1C Vietnam today for advice and support in implementing process management software suitable for business characteristics.
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